Article II Office of the Commissioner of General Services

[Amended 5-7-2024 by L.L. No. 6-2024]

Principal public purchasing official. Except as otherwise provided herein, the Commissioner of General Services shall serve as the principal public purchasing official for the County, and shall be responsible for the procurement of supplies, services, equipment, and public works projects in accordance with this policy, as well as the management and disposal of supplies, services, and equipment.

Duties. In accordance with this policy, the Commissioner of General Services shall:

(1)

Procure or supervise the procurement of all supplies, services, materials and equipment, as well as public works projects;

(2)

Exercise direct supervision over the County's central stores and general supervision over all other inventories of supplies belonging to the County;

(3)

Sell, trade, or otherwise dispose of surplus supplies belonging to the County; and

(4)

Establish and maintain programs for specification development, contract administration and inspection and acceptance, in cooperation with the public agencies using the supplies, services, and construction.

Operational procedures. Consistent with this policy, the Commissioner of General Services may adopt operational procedures relating to the execution of its duties.

§ 140-2.2 Delegations to other County officials.

With the approval of the County Executive, the Commissioner of General Services may delegate authority to purchase certain supplies, services, equipment, or construction items to other County officials, if such delegation is deemed necessary for the effective procurement of those items.

§ 140-2.3 Procurement card program.

With the approval of the County Executive, the Commissioner of General Services, under the authority provided in § 140-2.1 of this policy, may establish a procurement card program to improve efficiency and streamline the purchasing process of small-dollar items, thereby eliminating the need for many petty cash accounts, and also reducing the volume of individual purchase orders and payments processed by the County to suppliers. Audits shall be required to ensure that the cardholders and their respective department head or commissioner are adhering to proper policies and procedures.

Conditions for use. The Commissioner of General Services and the Commissioner of Finance shall develop procurement card policies and procedures that detail the regulations which will govern the program. The Procurement Card Policy shall be reviewed annually by the County Legislature in conjunction with its annual review of the County's Procurement Policy. The Procurement Card Policy shall include:

(1)

Purpose of the procurement card program.

(2)

Scope of the program.

(3)

Detailed listing of all card holders, card limits, and approved uses.

(4)

Applicability of the policies and procedures.

(5)

Responsibilities.

(6)

Assignment and control of the procurement cards.