Borough of Medford Lakes, NJ Events and Public Gatherings

Names, addresses, and telephone numbers of organizer(s) and, where applicable, each owner of property whose access to the temporarily closed trail will be directly impacted by a special event street closure, and a consent and acknowledgment form signed by each such owner.

The date and period of time for such temporary trail closings, if applicable.

The proposed venue and description of any temporary structures, rides or other items to be placed in the roadway or other municipal property.

A signed statement by the organizer that he/she or they agree to abide by all the conditions of the permit, the ordinances of the Borough, unless expressly by formal action of Council, the applicable rules and regulations of the Police Department, and state law.

(5)

A designated contact and responsible person(s).

(6)

Where applicable, an acknowledgement by property owners that no motor vehicle traffic will be permitted during the special events, except for vehicles used in connection with the special event and any municipal or emergency vehicles.

§ 109-3 Escrow.

The organizer shall provide an escrow, as determined by the Borough Manager, or his or her designee, based upon the reasonably anticipated Borough costs for public works, police services and first aid services arising from the special event, no less than 10 days prior to the special event. Costs incurred as a result of the special event will be drawn from the escrow. If money remains it shall be refunded to the organizer, and any deficiency will be paid by the organizer no later than five days after notice of said deficiency. The requirement for escrow shall not apply to block parties or any special event where the Township Council or the Manager determines that the event does not generate income to the event holder and has a general benefit to the residents of Medford Lakes.

§ 109-4 Review process and standards.

Standards. In addition to considering the health, safety, and welfare of the public, the standards for the issuance of a permit shall include:

The time, size and venue of the special event will not disrupt, to an unreasonable extent, the movement of traffic through the Borough;

Whether the special event is of a size or nature that it would require the diversion of so great a number of police officers of the Borough that reasonable police protection would be denied to the Borough;

The special event will not interfere with another event for which a permit has already been issued;

The conduct of the special event is not reasonably likely to cause injury to persons or property, to provoke disorderly conduct, or create a disturbance;

(5)

The conducting of the special event, or its venue, will not interfere with the movement and response of fire fighters and their equipment, police or ambulance service;

(6)

The time, size and venue of the special event will not cause undue hardship to adjacent residences or businesses;

(7)

The Borough reserves the right to waive any and all conditions, or to consider such other reasonable factors in approving or rejecting the application, in its sole discretion.

Borough Manager review. The Borough Manager, or his or her designee, with the advice and input of the Chief of Police, shall review each application and make the following recommendations:

To approve or deny the permit application;

Appropriate and necessary public entity support services, such as police, first aid, and public works;

Appropriate health, safety and risk management techniques and measures; and

Other permit conditions which promote the health, safety, and welfare of the public.

Council review. Council shall review the recommendations of the Manager and make the final determination of whether to issue a special events permit, by formal motion and recorded on the record and in the minutes. The motion may set forth such conditions, measures and restrictions as may be necessary to insure that the standards and obligations set forth herein, and in the permit, are complied with. The permit shall also be conditioned upon the organizer's written agreement to comply with the terms of the permit.

§ 109-5 Exemptions.

The following events and entities are exempt from the requirements of this article:

No special event permit shall be required for impromptu public outpourings which do not require the closing of a roadway;

Nonprofit, civic and community entities holding sporting or other recreational activities or events on property owned or leased by the Medford Lakes School District or the Medford Lakes Colony Club;

Events organized and conducted by the Medford Lakes School District, Medford Lakes Home and School Association, Medford Lakes Colony Club, Medford Lakes Lions, Medford Lakes Boy Scouts and Girl Scouts, and any other similarly situated entity that is not for profit and primarily serves the Medford Lakes Community on Borough Property or trails;