[Ord. No. 664 §1, 5-5-1980]
There is hereby created and established the office of City Administrator
for the City of Oak Grove, Missouri.
[Ord. No. 664 §2, 5-5-1980]
A qualified person shall be appointed City Administrator for
the City of Oak Grove, Missouri, by the Mayor; such appointment shall
be approved by a majority of the full Board of Aldermen. The person
so appointed shall serve for an indefinite term.
[Ord. No. 664 §3, 5-5-1980; Ord. No. 1249 §§1 — 2, 4-5-1999; Ord. No. 1374 §2, 11-4-2002]
The person appointed to the office of City Administrator shall
be at least twenty-five (25) years of age and shall be a graduate
of an accredited university or college majoring in public or municipal
administration or shall have the equivalent qualifications and experience
in financial, administration and/or public relations fields.
[Ord. No. 664 §4, 5-5-1980]
The City Administrator, before entering upon the duties of his/her
office, be covered by the City in the amount of a one hundred fifty
thousand dollar ($150,000.00) blanket bond; such bond shall be approved
by the Board of Aldermen and such bond shall insure the City of Oak
Grove, Missouri, for the faithful and honest performance of the duties
of the City of Oak Grove, Missouri, and for rendering a full and proper
account to the City of Oak Grove, Missouri, for funds and property
which shall come into the possession or control of the City Administrator.
The cost of such bond shall be paid by the City of Oak Grove, Missouri;
however, should the City Administrator be covered by a blanket bond
to the same extent, such individual bond shall not be required.
[Ord. No. 664 §5, 5-5-1980]
The City Administrator shall receive such compensation as may
be determined from time to time by the Board of Aldermen by ordinance.
[Ord. No. 664 §6, 5-5-1980; Ord. No. 1469 §1, 1-3-2005]
The City Administrator shall serve at the pleasure of the appointing
authority. The Mayor, with the consent of a majority of the full Board
of Aldermen, may remove the City Administrator from office at will,
and such City Administrator may also be removed by a two-thirds (⅔)
vote of the full Board of Aldermen independently of the Mayor's approval
or disapproval.
[Ord. No. 664 §7, 5-5-1980; Ord. No. 1244 §§1 — 3, 2-16-1999]
A. Administrative Office. The City Administrator shall be the
chief administrative assistant to the Mayor and as such shall be the
Administrative Officer of the City Government. Except as otherwise
specified by ordinance or by the law of the State of Missouri, the
City Administrator shall coordinate and generally supervise the operation
of all departments of the City of Oak Grove, Missouri.
B. Purchasing. The City Administrator shall be the Purchasing
Agent for the City.
C. Budget. The City Administrator shall be the Budget Officer
of the City of Oak Grove, Missouri, and shall assemble estimates of
the financial needs and resources of the City for each ensuing year
and shall prepare a program of activities within the financial power
of the City, embodying in it a budget document with proper supporting
schedules and an analysis to be proposed to the Mayor and Board of
Aldermen for their final approval.
D. Financial Reports. The City Administrator shall make monthly
reports to the Mayor and Board of Aldermen relative to the financial
condition of the City. Such reports shall show the financial condition
of the City in relation to the budget.
E. Annual Report. The City Administrator shall prepare and
present to the Mayor and Board of Aldermen an annual report of the
City's affairs, including in such report a summary of reports of department
heads and such other reports as the Mayor and Board of Aldermen may
require.
F. Personnel System. The City Administrator shall act as the
Personnel Officer of the City and shall recommend an appropriate position
classification system and pay plan to the Mayor and Board of Aldermen.
The City Administrator, after consultation with department heads,
shall approve advancements and appropriate pay increases within the
approved pay plans and position classification system. The City Administrator
shall have the power to appoint and remove (in accordance with personnel
system regulations approved by the Board of Aldermen) all subordinate
employees of the City of Oak Grove, Missouri. The City Administrator
shall make recommendations of appointment and removal of department
heads.
G. Policy Formulation. The City Administrator shall recommend
to the Mayor and Board of Aldermen adoption of such measures as he/she
may deem necessary or expedient for the health, safety or welfare
of the City or for the improvement of administrative services for
the City.
H. Board Of Aldermen Agenda. The City Administrator shall submit
to the Mayor and Board of Aldermen a proposed agenda for each Board
of Aldermen meeting at least forty-eight (48) hours before the time
of the regular Board meeting.
I. Boards And Commissions And Committees. The City Administrator
shall work with all City boards, commissions and committees to help
coordinate the work of each.
J. Attend Board Of Aldermen Meetings. The City Administrator
shall attend all meetings of the Board of Aldermen unless excused
by the Mayor.
K. Bid Specifications. The City Administrator shall supervise
the preparation of all bid specifications for services and equipment
and receive sealed bids for presentation to the Board of Aldermen.
L. State And Federal Aid Programs. The City Administrator shall
coordinate Federal and State programs which may have application to
the City of Oak Grove, Missouri.
M. Conference Attendance. The City Administrator shall attend
State and regional conferences and programs applicable to his/her
office and the business of the City of Oak Grove, Missouri, whenever
such attendance is directed and approved by the Board of Aldermen
and Mayor.
N. Press Releases. The City Administrator shall be responsible
for keeping the public informed in the purposes and methods of City
Government through all available news media.
O. Record Keeping. The City Administrator shall keep full and
accurate records of all actions taken by him/her in the course of
his/her duties, and he/she shall safely and properly keep all records
and papers belonging to the City of Oak Grove, Missouri, and entrusted
to his/her care; all such records shall be and remain the property
of the City of Oak Grove, Missouri, and be open to inspection by the
Mayor and Board of Aldermen at all times.
P. Miscellaneous. In addition to the foregoing duties, the
City Administrator shall perform any and all other duties or functions
prescribed by the Mayor and Board of Aldermen.
[Ord. No. 664 §8, 5-5-1980]
A. City Property. The City Administrator shall have responsibility
for all real and personal property of the City of Oak Grove, Missouri.
He/she shall have responsibility for all inventories of such property
and for the upkeep of all such property. Personal property may be
sold by the City Administrator only with approval of the Board of
Aldermen. Real property may be sold only with approval of the Board
of Aldermen by resolution or ordinance.
B. Set Administrative Policies. The City Administrator shall
have the power to prescribe such rules and regulations as he/she shall
deem necessary or expedient for the conduct of administrative agencies
subject to his/her authority, and he/she shall have the power to revoke,
suspend or amend any rule or regulation of the administrative service
except those prescribed by the Board of Aldermen.
C. Coordinate Departments. The City Administrator shall have
the power to coordinate the work of all the departments of the City
and, at times of an emergency, shall have authority to assign the
employees of the City to any department where they are needed for
the most effective discharge of the functions of City Government.
D. Investigate And Report. The City Administrator shall have
the power to investigate and to examine or inquire into the affairs
or operation of any department of the City under his/her jurisdiction,
and shall report on any condition or fact concerning the City Government
requested by the Mayor or Board of Aldermen.
E. Coordinate Officials. The City Administrator shall have
the power to overrule any action taken by a department head and may
supersede him/her in the functions of his/her office.
F. Appear Before The Board Of Aldermen. The City Administrator
shall have the power to appear before and address the Board of Aldermen
at any meeting.
G. At
no time shall the duties or powers of the City Administrator supersede
the action by the Mayor or Board of Aldermen.
[Ord. No. 664 §9, 5-5-1980]
No member of the Board of Aldermen shall directly interfere
with the conduct of any department or duties of employees subordinate
to the City Administrator except at the express direction of the Board
of Aldermen or with the approval of the City Administrator.