A. 
Persons required to take oath of office. Every person who is elected or appointed to serve in a City office or as a member of a multiple-member body shall be required to take an oath of office in the presence of the City Clerk, before entering upon the duties of the office, which oath shall be subscribed by the person taking it and shall be filed and preserved in the office of the City Clerk.
B. 
Form of oath.
[Amended 5-20-2024 by Ord. No. 046]
Commonwealth of Massachusetts
County of Essex, ss.
) 20XX
City of Beverly
I, _________________________, do solemnly swear that I will support the Constitution of the United States, the Constitution of the Commonwealth of Massachusetts, and the Charter and Ordinances of the City of Beverly; that I will faithfully, honestly and impartially discharge my duties as _________________________ during my service therein. (optional: so help me God).
  (signature)
Subscribed and sworn to before me this _____ day of _______________, 20XX.
  (signature)
  City Clerk
A. 
This chapter of the City Code describes all City agencies comprised of multiple-member bodies and City officers and the operating divisions of the departments of the City government which may be established from time to time by the Mayor, all pursuant to Charter Section 5-1. This chapter further delineates the manner and time of appointment and terms of appointment generally, and authority, responsibilities and interrelationships among all City agencies.
B. 
Committee membership shall be on an annual fiscal basis.
A. 
Additional City agencies and committees may be established by the City Council by amendment to this chapter. Ordinances establishing City agencies shall specify the following: membership, term of office, authority and responsibilities, and may provide for the interrelationships among the City Council and the other City agencies.
B. 
The Beverly City Council may from time to time, based upon passage by a majority vote of its membership, establish ad hoc committees to assist the City Council in carrying out the Council's responsibilities. Ad hoc committees shall be limited to a particular subject area and serve only in that capacity for a specific period of time.
C. 
The Mayor, in like manner, may, from time to time, establish ad hoc committees to assist the Mayor in examining any matter which would assist the Mayor in carrying out the duties and responsibilities of the office.
A. 
Pursuant to Charter Section 3-3, all members of all City agencies and City of Beverly representatives to regional governmental boards and committees shall be appointed by the Mayor unless the law establishing such committee provides otherwise.
[Amended 5-20-2024 by Ord. No. 046]
B. 
Appointments made by the Mayor shall be subject to review by the City Council in the manner provided in Charter Section 2-10.
C. 
The terms of office of the members of all multiple-member bodies shall be staggered so that approximately 1/3 of the membership, as nearly as is possible, shall expire each year. The term of office shall be designated at the time of the appointment. Numbers of members for multiple-member bodies will vary. The Mayor shall annually evaluate all members subject to reappointment.
D. 
Members may be removed, subject to a hearing by the City Council, pursuant to Charter Section 3-4. Any vacancy which occurs shall be filled by the Mayor for the remainder of the unexpired term, subject to Charter Section 2-10.
All multiple-member bodies shall prepare annual reports of their activities and submit same to the Mayor for inclusion in the annual report of the City, on or before the fourth Friday in July. The annual report shall describe fiscal-year activities for the year ending each June 30.
[Amended 5-20-2024 by Ord. No. 046]
A. 
Each multiple-member body shall, at a minimum, annually elect from its membership a chair, vice-chair and clerk. Multiple-member bodies may further elect a treasurer and such other officer or officers as are deemed necessary or as required by statute. Unless otherwise provided for in this section, the annual election shall occur in July of each year, or as near after appointment of new members as may be practical. The Mayor, the City Council and the City Clerk shall be notified of the officers of the multiple-member body upon their election.
B. 
The chair shall preside over all meetings of the multiple-member body, and shall be the official representative of the multiple-member body in all proceedings before the Mayor, the City Council, and other officials of the City. The vice-chair shall perform the chair's functions in the absence of the chair. The clerk shall be responsible for the certification of the board's meeting minutes, observance of the Public Records Law,[1] and maintenance of other records of the board.
[1]
Editor's Note: See MGL c. 66.
C. 
In order that newly appointed members of multiple-member bodies might have the opportunity to become acquainted with the type and variety of matters which are likely to come before the multiple-member body during the term of appointment, the chair of each multiple-member body shall, forthwith upon receipt of notice of the appointment of a new member, transmit to such member the minutes of meetings of the body for the two prior years and all laws, ordinances, rules or regulations governing or otherwise applicable to the office. The chair shall, within 30 days following receipt of notice of the appointment, meet with the new member and provide such orientation to the duties of the office as may be deemed necessary or desirable.
D. 
Time and place of meetings. The Clerk of each multiple-member body shall be responsible for notifying the City Clerk, the Mayor, and the City Council, on or before January 1, of the regularly scheduled board meeting times and dates for the ensuing calendar year. The notification shall also include a location for each regular meeting. This shall not prevent boards from calling special meetings in addition to those regularly scheduled, provided that, in all instances, standards of the Open Meeting Law (MGL c. 30A, §§ 18 through 25) are followed. The City Clerk shall ensure posting of all meeting schedules consistent with the Open Meeting Law. No multiple-member body shall schedule a regular meeting which conflicts with a regularly scheduled meeting of the City Council.
E. 
Authority to establish subcommittees. Each multiple-member body may, by a majority vote of its membership, establish subcommittees for the purpose of addressing a particular issue or issues. A report of their activities shall regularly be made to the full multiple-member body. Each subcommittee so established shall observe laws relevant to the keeping of public records, the Open Meeting Law, and any other laws as prescribed by the Charter, by ordinance or by law.
F. 
Uniform procedures applicable to all multiple-member bodies are set forth in Section 8-6 of the Charter. Nothing herein is intended to be inconsistent with or shall supersede the Charter and the Charter shall control in all circumstances.
The references to state statutes which are contained in the sections which follow describing the powers, duties, and responsibilities of the offices and agencies therein enumerated are provided for the purpose of describing the scope of authority which may be exercised by the City in respect to each particular matter. No such enumeration shall in any way be construed to limit the ability of the City to reorganize itself and to redistribute powers, duties and responsibilities to and among various officers and under various titles authorized by MGL c. 43B, § 20, and Article 5 of the Charter.
[Amended 5-20-2024 by Ord. No. 046]
A. 
City employees. No permanent full-time municipal employee of the City is eligible to be appointed to a multiple-member body of the City unless otherwise authorized by ordinance. This limitation shall not apply to ad hoc committees as further defined herein.
B. 
Residency requirement for other City offices.
(1) 
Except any individual who is an ex-officio member of a body as a result of their position as a City employee or as otherwise provided for in this Code, all members of all multiple-member bodies shall be residents and registered voters of the City.
(2) 
All members shall be at least 18 years old.
(3) 
If any duly appointed member of a multiple-member body shall no longer reside in or be registered to vote in the City, then such member shall immediately notify the Mayor or other appointing authority and that position shall be considered vacated immediately.
(4) 
The requirements of Subsection B(1), (2), and (3) may be waived by a two-thirds vote of the City Council upon the request of the appointing authority and for good cause, and as long as the individual is a resident of the Commonwealth of Massachusetts.
Whenever the Mayor determines that the needs of the City so require, the Mayor may assign, on a temporary basis, to any City agency duties in addition to those duties detailed for the agency in this chapter, provided such additional duties are reasonably related to the regular duties of such City agency.