[Adopted as § 2.04(2) of the former City Code;
amended by Ord. No. 87-26; Ord. No. 89-66; Ord. No. 02-47; 10-4-2016 by Ord. No. 16-18; 11-2-2021 by Ord. No. 21-40]
The Finance Department shall be supervised by the Mayor. The
Finance Director/Treasurer shall account for all taxes, fees, accounts
or charges due or owing to the City and perform such other duties
as are required by state law or as directed by the Mayor and the Common
Council. He/she shall prepare a monthly report to be filed with the
Common Council, showing the condition of the treasury at the close
of the preceding month.
The City may require the Finance Director/Treasurer to give
a fidelity and surety bond which shall run to the City in an amount
and upon such terms as shall be determined by the Common Council,
but the City, if it shall demand such bond, shall pay the premium
for such fidelity bond.
For all monies paid into the City treasury, except monies received
in payment of taxes and on the water bills, the Finance Director/Treasurer
shall execute duplicate receipts, one of which shall be retained in
his office and one shall be given to the payer.
The Finance Director/Treasurer shall have an office in the Municipal
Building, in which place are to be collected taxes, fees, accounts
or charges due or owing to the City.
A.
The Clerk
shall serve as Clerk of the Common Council and be responsible for
the publication, filing, indexing and safekeeping of all proceedings
of the Common Council. The Clerk shall:
(1)
Be
responsible for all election duties as required by the laws of the
State of Wisconsin and shall keep and maintain all election records
and be responsible for all property used in connection with the holding
of elections.
(2)
Publish
all legal notices unless otherwise provided and file and preserve
all contracts, bonds, oaths of office and other documents not required
to be filed elsewhere.
(3)
Issue
all licenses required by ordinance or state statute, except as otherwise
provided, and keep a record of the same in a book provided for that
purpose.
(4)
Be
the custodian of the City Seal.
(5)
Notify
the Mayor 30 days prior to the expiration of the term of office of
any board or commission member.
(6)
Serve
as custodian of all records deposited in his/her office that are regularly
kept at the Municipal Building.
B.
The Finance
Director/Treasurer duties include, but are not limited to:
(1)
Prepare
the tax roll and tax notices as required by the Wisconsin Statutes.
(2)
Prepare
monthly reports showing the condition of the treasury at the close
of the preceding month, which contain a statement of all receipts
and disbursements, and place the same before the Mayor and City Council
for consideration at its next meeting. He/she shall preserve the same
with vouchers referred to therein in his office.
(3)
Maintain
a set of books and accounts, keep an accurate account of all orders
drawn upon the City treasury and all receipts reported by his/her
office and charge or credit the same as the case may be to the proper
accounts.
(4)
At
each Council meeting, submit a full and complete statement of accounts
payable for the Common Council's approval.
(5)
Before
entering upon the duties of his office, take and subscribe to the
oath required by statute.
