[Ord. No. 618 §1, 12-7-1987]
There is hereby created and established the office of City Administrator
for the City of Warsaw, Missouri.
[Ord. No. 618 §2, 12-7-1987]
A qualified person shall be appointed City Administrator for
the City of Warsaw by the Mayor; such appointment shall be approved
by a majority of the Board of Aldermen. The person so appointed shall
serve for an indefinite term.
[Ord. No. 618 §3, 12-7-1987]
The person appointed to the office of City Administrator shall
be at least twenty-five (25) years of age and shall be a resident
of the City of Warsaw at the time of the effective date of such appointment
and shall be a graduate of an accredited university or college majoring
in public or municipal administration or shall have the equivalent
qualifications and experience in financial, administration and public
relations fields.
[Ord. No. 618 §4, 12-7-1987]
The City Administrator, before entering upon the duties of his/her
office, shall file with the City a bond in the amount of fifty thousand
dollars ($50,000.00); such bond shall be approved by the Board of
Aldermen and such bond shall insure the City of Warsaw for the faithful
and honest performance of the duties of the City of Warsaw and for
rendering a full and proper account to the City of Warsaw for funds
and property which shall come into the possession or control of the
City Administrator. The cost of such bond shall be paid by the City
of Warsaw; however, should the City Administrator be covered by a
blanket bond to the same extent, such individual bond shall not be
required.
[Ord. No. 618 §5, 12-7-1987]
The City Administrator shall receive such compensation as may
be determined from time to time by the Board of Aldermen and such
compensation shall be payable semi-monthly.
[Ord. No. 618 §6, 12-7-1987]
The City Administrator shall serve at the pleasure of the appointing
authority. The Mayor, with the consent of a majority of the Board
of Aldermen, may remove the City Administrator from office at will
and such City Administrator may also be removed by a (local preference)
vote of the Board of Aldermen independently of the Mayor's approval
or disapproval. If requested, the Mayor and Board of Aldermen shall
grant the City Administrator a public hearing within thirty (30) days
following notice of such removal. During the interim, the Mayor, with
the approval of a majority of the Board of Aldermen or by (local preference)
vote of the Board of Aldermen without the Mayor's approval, may suspend
the City Administrator from duty but shall continue his/her salary
for two (2) calendar months following the final removal date, provided
however, that if the City Administrator shall be removed for acts
of dishonesty or acts of moral turpitude, such salary shall not be
continued.
[Ord. No. 618 §7, 12-7-1987]
A. Administrative Office. The City Administrator shall be the
chief administrative assistant to the Mayor and as such shall be the
administrative officer of the City Government. Except as otherwise
specified by ordinance or by the law of the State of Missouri, the
City Administrator shall coordinate and generally supervise the operation
of all departments of the City of Warsaw.
B. Purchasing. The City Administrator shall be the purchasing
agent for the City of Warsaw and all purchases amounting to less than
five hundred dollars ($500.00) shall be made under his/her direction
and supervision and all such purchases shall be made in accordance
with purchasing rules and procedures approved by the Board of Aldermen.
C. Budget. The City Administrator shall be the Budget Officer
of the City of Warsaw and shall assemble estimates of the financial
needs and resources of the City for each ensuing year and shall prepare
a program of activities within the financial power of the City embodying
in it a budget document with proper supporting schedules and an analysis
to be proposed to the Mayor and Board of Aldermen for their final
approval.
D. Financial Reports. The City Administrator shall make monthly
reports to the Mayor and Board of Aldermen relative to the financial
condition of the City. Such reports shall show the financial condition
of the City in relation to the budget.
E. Annual Report. The City Administrator shall prepare and
present to the Mayor and Board of Aldermen an annual report of the
City's affairs, including in such report a summary of reports of department
heads and such other reports as the Mayor and Board of Aldermen may
require.
F. Personnel System. The City Administrator shall act as the
Personnel Officer of the City and shall recommend and appropriate
position classification system and pay plan to the Mayor and Board
of Aldermen. The City Administrator, after consultation with department
heads, shall approve advancements and appropriate pay increases within
the approved pay plans and position classification system. The City
Administrator shall have the power to appoint and remove in accordance
with personnel system regulations approved by the Board of Aldermen
all subordinate employees of the City of Warsaw. The City Administrator
shall make recommendations of appointment and removal of department
heads.
G. Policy Formulation. The City Administrator shall recommend
to the Mayor and Board of Aldermen adoption of such measures as he/she
may deem necessary or expedient for the health, safety or welfare
of the City or for the improvement of administrative services for
the City.
H. Board Of Aldermen Agenda. The City Administrator shall submit
to the Mayor and the Board of Aldermen a proposed agenda for each
Board meeting at least forty-eight (48) hours before the time of the
regular Board meeting.
I. Boards And Committees. The City Administrator shall work
with all City boards and committees to help coordinate the work of
each.
J. Attend Board Of Aldermen Meetings. The City Administrator
shall attend all meetings of the Board of Aldermen.
K. Bid Specifications. The City Administrator shall supervise
the preparation of all bid specifications for services and equipment
and receive sealed bids for presentation to the Board of Aldermen.
L. State And Federal Aid Programs. The City Administrator shall
coordinate Federal and State programs which may have application to
the City of Warsaw.
M. Conference Attendance. The City Administrator shall attend
State and regional conferences and programs applicable to his/her
office and the business of the City of Warsaw whenever such attendance
is directed and approved by the Board of Aldermen and Mayor.
N. Press Releases. The City Administrator shall be responsible
for keeping the public informed in the purpose and methods of City
Government through all available news media.
O. Record Keeping. The City Administrator shall keep full and
accurate records of all actions taken by him/her in the course of
his/her duties and he/she shall safely and properly keep all records
and papers belonging to the City of Warsaw and entrusted to his/her
care; all such records shall be and remain the property of the City
of Warsaw and be open to inspection by the Mayor and Board at all
times.
P. Miscellaneous. In addition to the foregoing duties, the
City Administrator shall perform any and all other duties or functions
prescribed by the Mayor and Board of Aldermen.
[Ord. No. 618 §8, 12-7-1987]
A. City Property. The City Administrator shall have responsibility
for all real and personal property of the City of Warsaw. He/she shall
have responsibility for all inventories of such property and for the
upkeep of all such property. Personal property may be sold by the
City Administrator only with approval of the Board of Aldermen. Real
property may be sold only with the approval of the Board of Aldermen
by resolution or ordinance.
B. Set Administrative Policies. The City Administrator shall
have the power to prescribe such rules and regulations as he/she shall
deem necessary or expedient for the conduct of administrative agencies
subject to his/her authority and he/she shall have the power to revoke,
suspend or amend any rule or regulation of the administrative service
except those prescribed by the Board of Aldermen.
C. Coordinate Departments. The City Administrator shall have
the power to coordinate the work of all the departments of the City
and at times of an emergency shall have authority to assign the employees
of the City to any department where they are needed for the most effective
discharge of the functions of City Government.
D. Investigate And Report. The City Administrator shall have
the power to investigate and to examine or inquire into the affairs
or operation of any department of the City under his/her jurisdiction
and shall report on any condition or fact concerning the City Government
requested by the Mayor or Board of Aldermen.
E. Coordinate Officials. The City Administrator shall have
the power to overrule any action taken by a department head and may
supersede him/her in the functions of his/her office.
F. Appear Before The Board Of Aldermen. The City Administrator
shall have the power to appear before and address the Board of Aldermen
at any meeting.
G. At
no time shall the duties or powers of the City Administrator supersede
the action by the Mayor and Board of Aldermen.
[Ord. No. 618 §9, 12-7-1987]
No member of the Board of Aldermen shall directly interfere
with the conduct of any department or duties of employees subordinate
to the City Administrator except at the express direction of the Board
of Aldermen or with the approval of the City Administrator.