[Ord. No. 2000-36 §1 9-6-2000]
The Purchasing Agent shall be appointed by the Mayor with the approval of the Board of Aldermen. The Purchasing Agent, when authorized, shall procure for the City the bids for all supplies and contractual services needed by the City, in accordance with the procedures prescribed by this Article or required by law.
[Ord. No. 2000-36 §2, 9-6-2000]
In addition to the purchasing authority conferred in the preceding Section, and in addition to any other powers and duties conferred by this Article, the Purchasing Agent shall:
Act to procure for the City the highest quality in supplies and services at the least expense to the City;
Prepare and adopt written specifications for all supplies and services;
Discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases and sales;
Keep informed of current developments in the field of purchasing, prices, market conditions and new products, and secure for the City the benefits of research done in the field of purchasing by other governmental jurisdictions, national technical societies, trade associations, and by private businesses and organizations;
Prescribe and maintain such forms necessary for the operation of the purchasing function;
Prepare, adopt and maintain a vendors' catalog file. Said catalog shall be filed according to materials and shall contain descriptions of vendors, commodities, prices and discounts;
Exploit the possibilities of buying "in bulk" so as to take full advantage of discounts;
Act so as to procure for all Federal and State tax exemptions to which it is entitled;
Inspect or supervise the inspection of all deliveries with regard to quantity, quality and conformance to specifications; and
Pursue all appropriate claims against the supplier, shipper or carrier.
Shall prepare a written solicitation and purchase request for approval by the Board of Aldermen for any purchases of materials, services, equipment or repairs with an estimated value of one thousand dollars ($1,000.00) or more. Quantity, quality, description or other specification of all items to be purchased and the method(s) to be used to solicit bids thereon shall be included within the request.