[Res. 2013-1, 11/5/2013]
Requests for proposals (RFPs) for professional services contracts
will be drafted by the Borough at the time the services are needed
by the Borough. The RFP's will seek information regarding the applicants'
qualifications, experience, expertise, and compensation to be charged.
The RFPs will include a disclosure form that is compliant with Act
44 of 2009. Such RFPs are not subject to a requirement that the lowest
bid be accepted.
[Res. 2013-1, 11/5/2013]
The availability of RFPs for professional services contracts
shall be advertised in a newspaper of general circulation and in other
trade professional publications (as applicable) as the Borough deems
appropriate. The advertisement shall include:
A. The services that are the subject of the proposed professional services
contract.
B. Specifications relating to the services.
C. Procedures to compete for contracts.
E. Additional information, as necessary or desired by the Borough.
[Res. 2013-1, 11/5/2013]
The Borough Council of Biglerville shall review all submitted
proposals. The Council will then identify finalists and interview
those finalists, if applicable and appropriate. The Council will then
make a final decision by majority vote at a properly advertised public
meeting. The criteria to be used by the Council when making the final
decision may differ, depending on the specific services that are the
subject of the RFP, but shall include the following:
A. The applicant's qualifications, experience and expertise relating
to municipal needs in the Commonwealth of Pennsylvania;
B. The applicant's approach to managing risk;
C. The applicant's research capabilities;
D. The applicant's knowledge of the subject;
E. The compensation to be charged by the applicant;
F. The applicant's willingness and availability to meet with the Borough
on a periodic basis;
G. The comments and responses of references provided by the applicant;
and
H. The ultimate confidence of the Borough, as represented by the vote
to accept the applicant.
[Res. 2013-1, 11/5/2013]
The following conflicts of interest policies shall apply:
1. All conflicts of interest policies of the State apply.
2. All RFPs shall include a minimum restriction of one year on:
A. Participation by a former employee of a professional services provider
or potential professional services provider in the review of a proposal
or negotiation of a contract with the professional services contractor.
B. Participation by a former employee of the Borough in the submission
of a proposal or the performance of a professional services contract.
[Res. 2013-1, 11/5/2013]
Following the award of a professional services contract, all
application and disclosure forms shall be public except for proprietary
information or other information protected by law.
[Res. 2013-1, 11/5/2013]
A professional services contract awarded pursuant to this Part
shall not be amended to increase the cost of the contract by more
than 10%, unless the increase and written justification for the increase
are public at least seven days before the effective date of the amendment.
[Res. 2013-1, 11/5/2013]
The relevant factors that resulted in the award of a professional
services contract shall be summarized in a written statement to be
included in or attached to the document awarding the contract. Within
10 days of the contract award of the professional services, the original
application, a summary of the basis of the award and all required
disclosure forms must be transmitted to all unsuccessful applicants.