[Amended 5-9-2000 by Ord. No. 2000-10; 1-18-2001 by Ord. No.
2001-4; 7-15-2008 by Ord. No. 2008-40]
A.
The Treasury Department shall be under the charge of the Director
of Financial Services, who, in addition to the duties prescribed in
this division, shall render such other service and furnish such information
respecting the accounts, finances or payments of or to the City as
the City Council or any committee thereof may require. The Director
of Financial Services shall have supervision over the Auditor Division,
Assessor Division, Treasurer Division, and Collector Division.
B.
Vacation. The Mayor shall be authorized to determine the amount of
vacation to which the director shall be entitled, not to exceed four
weeks, taking into consideration the director's years of experience
in the field of financial management.
C.
Contract. The Director of Financial Services shall be appointed by
the Mayor and shall be employed by contract for a period not exceeding
three years. The terms and conditions of the contract shall be determined
by the Mayor and approved by the City Council.
[Added 5-8-2012 by Ord. No. 2012-14]
[1]
Editor's Note: Former § 2-492, regarding the City
Administrator, was repealed 5-9-2000 by Ord. No. 2000-10.
The City Director of Financial Services shall give a bond to
the City, with sufficient sureties to the satisfaction of the Mayor
and City Council, in such amount as may be established by the Commissioner
of Revenue, that he will faithfully perform the duties of his office
as prescribed by the laws of the commonwealth and the ordinances of
the City, and will justly and truly account for and pay over to the
proper persons or authorities all moneys in his hands, possession
or control belonging to the City, or which may come into his possession
by virtue of any ordinance, statute, gift, devise, bequest or deposit.
He shall require from his subordinates bonds to himself as obligee,
conditioned in like manner, and in such amount and with such sureties
as the Mayor may approve.
The Director of Financial Services shall preserve all bids for
loans and the papers relating thereto.
The Director of Financial Services shall have custody of all
bonds given to the City by any and all officers thereof, except his
own.
[Amended 8-16-2016 by Ord. No. 2016-26]
The City Director of Financial Services and/or Treasurer shall
sign and seal all bonds and certificates of indebtedness issued by
the City, and all such bonds shall be countersigned by the Mayor and
registered by the Auditor, and, if issued in coupon form or registered
form, shall be countersigned by the Mayor and countersigned and registered
by the Auditor. Coupon bonds may be made registerable as to principal
only.
Coupon or registered notes or bonds of the City may be surrendered
to the City Director of Financial Services for cancellation, and in
exchange therefor one or more registered bonds, notes or certificates
may be issued in compliance with MGL c. 107, § 4, and acts
in amendments thereof and in addition thereto. Such new notes or bonds
shall be signed by the City Director of Financial Services and countersigned
by the Mayor, and countersigned and registered by the City Auditor.
The City Director of Financial Services shall pay the several claims included in the drafts or orders of the Mayor and Auditor, but shall not at any time pay out any money from the City treasury except upon drafts or orders thus presented, except bonds and certificates of indebtedness, and interest thereon, and executions against the City when approved and authorized by the Corporation Counsel or by the Mayor according to § 2-532; provided, however, that when any board or department is or shall be created with power to deposit funds in the City treasury and draw the funds according to its own rules, such deposits may be withdrawn by the drafts or orders of such board or department.
The City Director of Financial Services shall make monthly reports
in writing to the several officers, departments and boards for whose
departments moneys have been received, showing his receipts in such
detail as the needs of each department may require, and he shall make
to the City Auditor a similar report, showing the receipts and expenditures
of his office for the preceding month.
The City Director of Financial Services shall place to the credit
of an account to be known as "unclaimed items" any sums of money which
may be uncalled for at the expiration of one year from the date of
the approval of the payment thereof. He shall make a report of such
sums to the City Auditor, giving the name of the party in whose favor
such bills or payrolls were drawn, the accounts upon which they were
drawn, and the date of the approval by the City Auditor of the drawing
of such sums. The City Auditor shall place the sums to the credit
of an account known as "unclaimed items," and in case any money so
credited shall be called for by the correct party or his legal representative,
the City Auditor shall draw for payment of the money, after approval
by the Mayor, upon the City Director of Financial Services, who shall
forthwith pay the money.
The Director of Financial Services shall collect and receive
all moneys to be paid to or for the use of the City, except fees required
to be paid to the City Clerk, and except where other provision is
made.
The Watuppa Water Board and the other several officers, departments
and boards of the City shall, except where other provision is made,
cause to be delivered to the Director of Financial Services, at the
time when the accounts or debts shall fall due, a list of the accounts
or debts held by such officers, departments or boards against any
person indebted to the City, together with the bills for such accounts
or debts ready for mailing. The Director of Financial Services shall
forthwith proceed to collect such bills or accounts, and his receipts
shall be deemed the only valid and sufficient discharge thereof. In
any case in which he is unable to obtain the immediate settlement,
he may require the Corporation Counsel to bring an action to enforce
payment, or he may report the matter in writing to the Mayor and follow
such directions as he may prescribe.
The Director of Financial Services, through the City Collector, shall make out and distribute tax bills to each taxpayer as set forth in § 2-508 of this division.
The Director of Financial Services, through the City Collector, shall serve on all persons whose taxes for that year are then unpaid a statement of the amount and a demand for the payment of the taxes as set forth in § 2-509 of this division.
