[Ord. No. 2013-58 §§1 — 2, 11-12-2013; Ord. No. 2016-24 §§ 1 — 2, 7-12-2016; Ord. No. 21-2019, 6-25-2019; Ord. No. 21-2020, 6-9-2020; Ord. No. 49-2020, 11-10-2020; Ord. No. 35-2023, 5-23-2023; Ord. No. 33-2025, 6-10-2025]
A. The City of Eldon sports fields and other park facilities (pavilions and softball/baseball and soccer fields) are available for reservation by the public when not otherwise scheduled.
1. Reservations.
a. Reservation Procedures.
(1) Reservations for park facilities may be made throughout the year based on availability. The Parks and Recreation Department must approve all reservations.
(2) Reservations shall be made by submitting a park use application for permit prior to the event.
(3) Reservations requested the day of the event may be taken at the discretion of the Parks and Recreation Department.
(4) Field reservations include field preparation and field lights as needed. Renters prepare the field between games.
(5) The City staff will work the concession stand for select events.
b. Inclement Weather. The City's Parks and Recreation Department will determine field playability. Cancellation due to inclement weather will only be allowed if members of the parks and recreation staff have closed the parks.
(1) If an event is canceled prior to starting due to inclement weather, user fees will be reimbursed in full.
(2) If an event is shortened due to inclement weather, user fees will be charged based on time used.
2. User Fees.
a. The Eldon City Parks Fee Schedule shall be substantially the same in form and content as set forth below:
City Parks Rental Fee Schedule |
|---|
Rentals | Fee | Time Period (hours) | Electric |
|---|
Airpark Pavilion | | | |
Large pavilion | $50.00 | 4 | $15.00 |
Small pavilion | $10.00 | 4 | $15.00 |
Rock Island Pavilion | | | |
East half | $25.00 | 4 | $15.00 |
West half | $25.00 | 4 | $15.00 |
Butterfly gazebo | $5.00 | 4 | N/A |
Wilson Park | $25.00 | 4 | $15.00 |
1. | Failure to clean the rented area on a repeated basis will result in being denied future privileges. |
2. | If there is any damage to the facility it will be handled on a case by case basis between the City and the renter. |
City Parks Rental Fee Schedule |
|---|
Rentals | Fee |
|---|
Sports fields — soccer and baseball/softball | |
Field use/per field | |
All day | $150.00 |
1/2 day (4 hours) | $50.00 |
Day (8 hours) | $100.00 |
Lights | $25.00 |
Field prep | $50.00 |
Concession stand Apperson | |
1/2 day (4 hours) | $100.00 |
Day (8 hours) | $200.00 |
b. Payments And Deposits.
(1) Park user fees shall be paid prior to the event. The City reserves the right to request a non-refundable security deposit if deemed necessary by the City.
(2) Other applicable fees determined to be owed by the applicant at the conclusion of the event may be invoiced and paid within ten (10) days from the event date, if agreed to by the City.
(3) Payment must be made within two (2) days of booking or space will not be held.
c. Modifications And Refunds.
(1) Applicants may cancel reservations no less than ten (10) days prior to the reserved date to receive a full refund; otherwise, no refund or credit will be given.
(2) Applicants may modify reservations forty-eight (48) hours prior to the reserved date to receive any refund or credit due. Any additional user fees due to the City shall be paid at the time of modification. The Parks and Recreation Department must approve all modifications.
(3) The City reserves the right to postpone, cancel or delay any activity on City property.
d. Use Terms Of Agreement.
(1) Reservations are only for the designated area/facility permitted and limited to the activity listed. Use of other areas/facilities not listed on the permit may result in user fees assessed and may be grounds for immediate removal from City property.
(2) Admission fees shall not be charged to the general public to any City facility for any event without prior approval from the City.
(3) It is unlawful for any material such as sand, dirt or other substances to be added or taken off any sports fields at any time. All sports field preparation shall be done by the Parks and Recreation Department.
(4) Tents, awnings, canopies and temporary structures or fences are not allowed without prior approval in writing by the Parks and Recreation Department.
(5) The City reserves the right to cancel or revoke any permit at its discretion.
(6) The applicant agrees to indemnify and hold harmless the City of Eldon, its employees and agents for all liability claims arising out of the event.
(7) The City reserves the right to request a certificate of insurance showing the City as additional insured with specific liability coverage as deemed necessary by the City.
(8) The applicant agrees to comply with all City codes, applicable laws, regulations and orders of the City Administrator.
(9) Certain events require additional permits, ask City of Eldon staff for more details.