[Amended 3-14-1988 by Ord. No. 2029; 1-23-1989 by Ord. No. 2084; 7-16-2007 by Ord. No. 2007-2924]
There shall be a Department of Finance, the head of which shall
be the Chief Financial Officer, who shall also serve as Director of
Finance of the Township. Prior to this person's appointment, this
person shall be qualified by training and experience for the duties
of this person's office and shall hold a valid municipal finance officer
certificate issued by the Director, Division of Local Government Services,
Department of Community Affairs, State of New Jersey. The Chief Financial
Officer shall serve on a full-time basis.
Within the Department there shall be the following divisions:
[Amended 7-16-2007 by Ord. No. 2007-2794]
Within the Department of Finance there shall be a Division of
Accounts and Control, the head of which shall be the Director of Finance.
Under the direction and supervision of the Director of Finance, the
Division shall:
A.
Maintain the Township's central bookkeeping and account records,
maintain an encumbrance system of budgetary operations and keep and
maintain books and records of all financial transactions in accordance
with state standards and requirements.
B.
Preaudit and control all claims and demands, including the payroll,
against the Township.
C.
Make monthly reports to the Administrator of all receipts, expenditures,
commitments and unexpended appropriations.
D.
Have custody of all investments and invested funds of the Township
or in possession of the Township in a fiduciary capacity except as
otherwise provided by law, keep such investments and invested funds
safely invested with the advice and approval of the Administrator
and provide that an optimum amount of Township moneys is placed in
interest-bearing investments.
E.
Consult with an Investment Advisory Committee which shall be appointed
by the Committee annually. The Investment Advisory Committee shall
advise and consult with the Director of Finance as to the methods
for maximizing the percentage of funds invested, the nature and placement
of investments and the issuance and calling of bonds.
[Amended 7-16-2007 by Ord. No. 2007-2924]
F.
Have the safekeeping of all unissued or called bonds and notes of
the Township and the receipt and delivery of all Township bonds and
notes for transfer, registration or exchange. Only the Administrator,
Director of Finance, Collector and Mayor shall have access to safekeeping
locations as designated by the Committee. Access shall only be permitted
when two of the above-designated persons are physically present, and
access shall cease should either need to leave. Removal shall require
signature of two of the above-designated persons.
[Amended 7-16-2007 by Ord. No. 2007-2924]
G.
Enforce the provisions of Article XIII of this chapter, with respect to any and all transactions involving the expenditure of Township funds.
H.
Operate and maintain the central purchasing system in accordance with Article XIV of this chapter.
I.
Make studies and reports of costs of operation and performance of
municipal services, for budgeting purposes and otherwise as required.
A.
Within the Department of Finance there shall be a Division of Assessments,
the head of which shall be the Tax Assessor. The Tax Assessor shall
have, perform and discharge all the functions, powers and duties prescribed
for Assessors by the Charter and ordinances and shall further make
appraisals of property for any municipal purpose upon direction of
the Administrator. The Assessor shall serve on a full-time basis only.
B.
There may be a Deputy Tax Assessor, who shall generally assist the
Tax Assessor in the proper performance of all his duties. The Deputy
Tax Assessor shall serve on a full-time basis only. The Deputy Tax
Assessor shall, subject to law, also have all of the powers and perform
all of the duties vested in the Tax Assessor at such times as the
Tax Assessor shall be absent from the Township or unable to serve
by reason of disability or otherwise. The Deputy Tax Assessor shall
comply with all requirements of civil service job duties, and the
position shall be filled only by a certified Tax Assessor.[1]
[Added 11-25-1975 by Ord.
No. 1066; amended 2-24-1976 by Ord. No. 1078; 7-16-2007 by Ord. No. 2007-2925]
[1]
Editor's Note: Original § 2-38, which provided that
the head of the Division of the Treasury shall be the Tax Collector,
who shall also serve as the Treasurer, and which immediately followed
this section, was repealed 3-14-1988 by Ord. No. 2029.
A.
The Tax Collector shall have, perform and exercise all the functions,
powers and duties as are provided by the Charter and municipal ordinance
relating to municipal Tax Collectors and to municipal treasurers.
B.
The Tax Collector shall receive and collect all moneys assessed or
raised by taxation or assessment for any purpose. All moneys received
from any source by or on behalf of the Township of any department,
board, office or agency, except as otherwise provided by Charter or
municipal ordinance, shall be paid to the Tax Collector, who shall,
by next ensuing bank day after their receipt, deposit them to the
credit of the Township in an authorized public depository to the credit
of the proper account. Such depositories shall be designated by the
Committee with the advice of the Administrator.
C.
The Tax Collector shall:
(1)
Keep proper records and shall report to the Director of the Department,
at least monthly, all receipts and deposits made by him and shall
in such report account for all moneys for which he is responsible.
(2)
Keep a current record for all tax title liens, advising the Director
promptly as liens become subject to foreclosure under the law.
(3)
Enforce the payment of delinquent taxes by the means provided by
law as soon as the same become subject to established procedures for
collection.
(4)
Serve as municipal tax search officer and collector of assessments.
[Added 10-26-1976 by Ord.
No. 1139]
A.
Position created; duties. There is hereby created in the Department
of Finance the position of Purchasing Agent. The Purchasing Agent
shall serve in the classified service of civil service and shall perform
the following duties:
(1)
Establish and develop accepted purchasing methods and records in
accordance with prescribed laws, rules, regulations, standards, policies
and procedures.
(2)
Review requisitions for operating and maintenance of equipment, materials
and supplies.
(3)
Locate and investigate suitable reputable sources of supply.
(4)
Prepare specifications.
(5)
Review submitted bids for content and, after thorough analysis, make
recommendations for the acceptance or rejection of such bids.
(6)
Communicate directly with vendors by telephone or correspondence.
(7)
Interview vendors' representatives and employees regarding specifications
and deliveries.
(8)
Handle complaints by taking the proper remedial action.
(9)
Record the claims of vendors for materials and services.
(10)
Prepare periodic reports and statements.
(11)
Assist in the preparation of temporary and final appropriation budgets
and appropriate transfers.
(12)
Confer with departmental representatives on the standardization of
supplies used and the need for specialized equipment.
(13)
Establish and maintain needed records and files.
B.
Qualifications. To qualify for the position of Purchasing Agent,
an applicant shall meet the following requirements:
(1)
Graduation from a four-year course at an accredited college or university.
NOTE: Applicants who do not meet the above educational requirements
may substitute additional work experience described below on a year-for-year
basis.
(2)
Five years of experience in the writing of purchase specifications
and in the purchase of equipment, materials and supplies on a larger
scale.
(3)
Appointees shall be required to possess a valid New Jersey driver's
license.
(4)
Thorough knowledge of the accepted procedures used in making large-scale
purchases; of the laws, rules and regulations affecting purchasing;
of the accepted preparation of specifications of commodity markets,
marketing practices and commodity pricing methods; and of the application
of bookkeeping methods to procurement practices.
(5)
Ability to interpret market prices and trends and apply such interpretations
to procurements problems; to establish and maintain harmonious working
relationships; to review and prepare specifications; to recommend
suitable action on bids; to use good English in the preparation of
reports; and to establish and maintain adequate purchasing and other
records.
C.
Salary. The Purchasing Agent shall be paid the annual salary established
by the Township Committee in the annual Salary Ordinance enacted from
time to time.
