[HISTORY: Adopted by the Municipal Council of the Town (now
Township) of Irvington 1-13-1981 by Ord. No. MC 2622 as Ch. 5, Art. XXII, of the 1981
Revised Code. Amendments noted where applicable.]
[Amended 2-26-1967 by Ord. No. MC 2181; 6-9-1970 by Ord. No. MC 2253; 1-26-1971 by Ord. No. MC 2277]
A.
All supplies, materials and equipment, as hereinafter defined, and
all other similar items required for the operation or transaction
of the business of all departments of the Town shall be purchased
for the Town in a manner prescribed by the following sections of this
chapter, except the following:[1]
[Amended 2-26-1967 by Ord. No. MC 2181]
All supplies, equipment, materials and all similar items referred to in § 100-1 shall be obtainable only by requisition, in writing, delivered to the Purchasing Agent of the Town, issued by the director of the department requiring such articles or by a person duly authorized in writing by such director to issue such request. Such requisition shall describe the article desired, the quantity and quality needed, as well as the date when delivery is required. Such requisition shall also contain the specifications prepared by the department issuing same or reference to standard specifications of such department and other identifying features of such article and shall require the submitting of samples thereof wherever possible.[1]
[1]
Editor's Note: Original § 5-179, Purchases when purchase price is under $4,500; § 5-180, Purchases when purchase price exceeds $4,500; and § 5-181, Purchases when price is more than $500 and less than $4,500, amended 2-26-1967 by Ord. No. MC 2181; 1-26-1971 by Ord. No. MC 2277; and 3-25-1980 by Ord. No. MC 2602, which previously followed this section, were deleted at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
The Township quote, pay to play and bid threshold shall follow
the statutory increase pursuant to N.J.S.A. 40A:11-1 et seq. When
the Governor, in consultation with the Department of the Treasury,
no later than March 1 of every fifth year beginning in the fifth year
after the year in which P.L. 1999, c. 440, takes effect, shall adjust
the threshold amount, the Township threshold shall adjust accordingly.
The Purchasing Agent shall make proper check and inspection
of all articles purchased pursuant to this chapter when he deems it
necessary, to ascertain whether the aforesaid articles purchased comply
with the specifications, and cause laboratory or other tests to be
made whenever in his opinion it is necessary to determine whether
the aforesaid article furnished is of the quality and standard required.
This section shall not preclude the right of the departments of the
Town to make their own laboratory tests which they may be equipped
to conduct, and to reject any materials or equipment not meeting the
requirements of any such department.
[Amended 2-26-1967 by Ord. No. MC 2181; 1-26-1971 by Ord. No. MC 2277]
The Purchasing Agent shall not pay for purchases but shall approve
or refer recommendations regarding the same to the Director of Revenue
and Finance and Comptroller, the payment of all bills to be passed
upon by the Town Council and payment finally made in the manner and
form prescribed by this Code and other ordinances of the Town.
The Purchasing Agent is hereby empowered to sell or exchange
obsolete equipment or unused supplies and materials of the Town in
accordance with the provisions of statute or as may otherwise be provided
by law, and for such purposes he shall be the substitute and agent
of any person named by law in specific instances and shall exercise
such powers, where necessary, as the deputy of the named authority,
obtaining written order to do so. All such sales of goods, supplies,
materials or equipment shall be had at public bidding after advertisement
as to the time and place of sale and the things to be sold.[2]
There is hereby created and established a Purchasing Committee
of the Town.
The Purchasing Committee shall consist of three members, namely,
the Purchasing Agent, the Municipal Clerk and the Business Administrator.
The Purchasing Committee shall be authorized to receive such
bids as may be presented and immediately proceed to unseal them and
publicly announce the contents in the presence of the parties bidding
or their agents, if they choose to be then and there present, and
shall also make proper record of the prices and terms upon the minutes
of the body.
The Purchasing Committee shall keep full, complete and accurate
minutes on all bids received and shall comply with the applicable
provisions of state law.
All advertisements for bids shall designate the time and place
of the meeting at which the Purchasing Committee shall receive the
bids. All contracts shall be advertised for bids pursuant to N.J.S.A.
40A:11-23.
After bids are received, read and recorded as provided by this
chapter, they shall be turned over to the Purchasing Agent for tabulation
and recommendation to the Council.
The Purchasing Committee established by this chapter shall not
be authorized to purchase materials and supplies pursuant to N.J.S.A.
40A:11-1 et seq., but shall exercise only those powers enumerated
in this chapter.
[Added 1-26-1998 by Ord.
No. MC 3088[1]]
There is hereby created and established a Joint Purchasing Commission.
[1]
Editor's Note: Ordinance No. MC 3088 was vetoed by the
Mayor; said veto was overridden by a two-thirds vote of the Council
2-24-1998 by Res. No. MC 98-0224-7.
[Added 1-26-1998 by Ord.
No. MC 3088]
The Joint Purchasing Commission should consist of the Township's
Business Administrator, the Township's Purchasing Agent, the
Chief Financial Officer and depending upon their consent to so participate
as members of the Commission, a Board of Education member, the Superintendent
of Schools or his/her designee, the Assistant Superintendent For Business/Board
Secretary and the Executive Director of the Irvington Housing Authority
or his/her designee.
[Added 1-26-1998 by Ord.
No. MC 3088]
This Commission shall keep complete and accurate records of
all purchases made, the manner or method used to make such purchases
and comply with all provisions of state law.
