[HISTORY: Adopted by the Borough Council of the Borough of
West Grove 3-4-1998 by Ord. No.
1998-02. Amendments noted where applicable.]
The office of Borough Manager ("Manager") is hereby created.
The Manager shall be appointed for an indefinite term by a majority
of the members of Council. The Manager shall serve at the pleasure
of the Council, and may be removed at any time by a majority vote
of all its members. At least 60 days before such removal is to become
effective, the Borough Council shall furnish the Manager with a written
statement setting forth its intention to remove the Manager and the
reasons for the removal.
The Manager shall be chosen solely on the basis of executive
and administrative abilities, as well as personal qualities, with
special reference to the duties of the office as herein outlined.
The Manager need not be a resident of the Borough.
The bond maintained by the Borough of West Grove covering all
employees of the Borough of West Grove shall be extended to cover
the Borough Manager, in the amount to be fixed by Council, conditioned
upon the faithful performance of his duties. Any premium therefor
shall be paid by the Borough.
The salary of the Manager shall be fixed by Borough Council
in the same manner as compensation for all Borough employees.
The Manager shall be the Chief Administrative Officer of the
Borough and shall be responsible to the Council as a whole for the
proper and efficient administration of the affairs of the Borough.
His/her powers and duties shall relate to the general management of
all Borough business not expressly by statute imposed or conferred
upon other Borough officers. Subject to recall by ordinance of Council,
the powers and duties of the Borough Manager shall include the following:
A.
He/she shall supervise and be responsible for the activities of all
municipal departments; however, the Manager shall not exercise operational
control or supervision over Police or Public Works Department activities.
B.
He/she shall make recommendations to Council with respect to the
compensation of all employees under his/her supervision, but such
compensation shall be fixed by Council. He/she shall also recommend
to Council to hire and when necessary, to suspend or discharge employees
under his/her supervision, except if persons are covered by the civil
service provisions of the Borough Code.[1]
[1]
Editor's Note: See 8 Pa.C.S.A. § 101 et seq.
C.
He/she shall prepare and submit to Council before the close of the
fiscal year, or on such alternate date as Council shall determine,
a budget for the next fiscal year as an explanatory budget message.
In preparing the budget, the Manager, or an officer designated by
him/her, shall obtain from the head of each department agency, board,
or officer, estimates of revenues and expenditures and other supporting
data as he/she requires. The Manager shall review such estimates and
may revise them before submitting the budget to Council.
D.
He/she shall be responsible for the administration of the budget
after its adoption by the Council.
E.
The Manager shall also serve as Borough Secretary-Treasurer. In addition,
he/she shall hold such other municipal offices or head one or more
of the municipal departments as the Council may from time to time
direct.
F.
He/she shall, under the direction of the Borough Council, execute
and enforce the laws of the commonwealth and ordinances, resolutions
and bylaws of the Borough.
G.
He/she shall attend all meetings of Council and its committees, as
required, with the right to take part in the discussion and he/she
shall receive notice of all special meetings of Council or its committees.
H.
He/she shall prepare the agenda for each meeting of Council and supply
facts pertinent thereto.
I.
He/she shall keep the Council informed as to the conduct of Borough
affairs; submit periodic reports of the condition of the Borough finances
and such other reports as the Council request; and make such recommendations
to the Council as he/she deems necessary.
J.
He/she shall submit to Council, as soon as possible after the close
of the fiscal year, a complete report on the financial and administrative
activities of the Borough for the preceding year.
K.
He/she shall see that the provisions of all franchises, leases, permits
and privileges granted by the Borough are observed.
L.
He/she shall employ, by and with the approval of Council, experts
and consultants to perform work and to advise in connection with any
of the functions of the Borough.
M.
He/she shall attend to the letting of contracts in due form of law,
and he/she shall supervise the performance and faithful execution
of the same except insofar as such duties are expressly imposed upon
some other Borough officer by statute.
N.
He/she shall see that all money owed this Borough is promptly paid
and that proper proceedings are taken for the security and collection
of all of the Borough's claims.
O.
He/she shall be the purchasing officer of the Borough and he/she
shall purchase in accordance with the provisions of the Borough Code,[2] all supplies and equipment for the various agencies, boards,
departments, and other officers of the Borough. He/she shall keep
an account of all purchases and shall, from time to time or when directed
by Council, make a full written report thereof. He/she shall also
issue rules and regulations governing the requisition and purchasing
of all municipal supplies and equipment.
[2]
Editor's Note: See 8 Pa.C.S.A. § 101 et seq.
P.
All complaints regarding services or personnel of the Borough shall
be referred to the Office of the Manager. He/she, or an officer designated
by the Manager, shall investigate and dispose of all such complaints,
and the Manager shall report thereon to Council.
If the Manager becomes ill or needs to be absent from the Borough,
he/she shall designate one qualified member of his/her staff who shall
perform the duties of the Manager during his/her absence or disability.
The person so designated shall not perform these duties for period
longer than two weeks without the approval of Council.
