[Amended 5-21-1996 by Ord. No. 21-96]
A. The Mayor shall, with the consent of a majority of the Council, appoint
the Municipal Clerk. It shall be the duty of the Municipal Clerk to
attend every meeting of the Council and keep a record of the proceedings
thereof. Whenever required by the Mayor or requested by four members
of the Council, he shall issue to the Chief of Police a notice to
be delivered to the members of the Council of any special meeting
thereof, and shall notify any and all committees of the Council of
the business entrusted to them.
B. The Clerk shall keep and carefully preserve all papers and books
which may come into his possession as Clerk, filing and arranging
them in a manner convenient for reference; provided that after the
period of time specified by the State Records Board, the Clerk may
transfer such journal of proceedings of the Council to the state archives
of the Nebraska State Historical Society for permanent preservation.
C. The Clerk shall keep the Seal of the City and duly attest thereby
the Mayor's signature to all ordinances and all deeds and papers required
to be attested, when ordered by the governing body.
D. The Clerk shall keep all orders for money or warrants for the payment
of money, and shall enter the same in numerical order in a book to
be kept for that purpose.
E. The Clerk shall keep a register of all licenses granted and the purpose
for which they were issued, and report to the Council at every meeting.
At the beginning of each month, he shall, if required by the governing
body, furnish the Police Department with a true copy of the register
of all licenses then in force. He shall issue licenses and collect
license fees connected therewith as provided by the laws of Nebraska
or the municipality.
F. The office of the Clerk shall be responsible for keeping a full and
correct account with each consumer of City utility services and shall
issue proper receipts for all money collected from each consumer,
one copy of which shall be retained by this office. The books and
papers representing all transactions of this office shall at all times
be open to the inspection of the Mayor and Council. This office shall
make to the Mayor and Council a detailed monthly report as prescribed
by the Mayor and Council. This office shall collect all money receivable
by the City on account of public utilities, duly accounting therefor,
and pay said sums forthwith to the Treasurer.
G. All office personnel of the Clerk's office and the Electric and Water
Office shall be under the supervision and control of the City Clerk.
All of said employees shall obey the Clerk's orders and may be discharged
on recommendation of the Clerk for inefficiency or for the general
good of said office.
H. Within 30 days after any meeting of the Council, the Clerk shall
prepare and publish the proceedings of the Council in a legal newspaper,
or more than one legal newspaper if directed by the Council. Said
publication shall set forth a statement of the proceedings thereof
and shall also include the amount of each claim allowed, the purpose
of the claim, and the name of the claimant, except that the aggregate
amount of all payroll claims may be included as one item. Between
July 15 and August 15 of each year, the names of all employees and
their current annual monthly or hourly salaries corresponding to such
job titles shall be published. Each job title published shall be descriptive
and indicative of the duties and functions of the position. The charge
for the publication shall not exceed the rates provided for in Neb.
RS 23-122. The publication charge shall be paid and allowed as other
claims against the General Fund.
I. Wherever the Clerk is required to issue licenses, occupation tax
receipts, or permits, the City Treasurer shall collect the amount
required to be paid by the applicant therefor.
J. The Clerk shall have such additional duties and receive such salary
as the governing body may prescribe. (Neb. RS 16-317, 19-1102 through
19-1104)
The Mayor, with the consent of the Council, may appoint within
the office of the City Clerk a Deputy Clerk, who shall have all the
powers and duties of the Clerk except as otherwise shall be provided
by ordinance. He shall receive such compensation as the Mayor and
Council shall from time to time establish by ordinance. He shall be
removable at any time by the Mayor with the consent of the members
of the Council. He shall give such bond as may be required by the
Mayor and Council. He shall be under the immediate supervision of
the Clerk.