[Ord. No. 08-2015 §1, 4-13-2015]
A.
When professional services, in addition to those provided by the
City's employees and other officers are required by the City,
the Purchasing Agent shall solicit a request for qualifications (RFQ)
from qualified vendors. In evaluating the qualifications of each firm,
the City shall use the following criteria:
1.
The specialized experience and technical competence of the firm
with respect to the type of services required;
2.
The capacity and capability of the firm to perform the work
in question, including specialized services, within the time limitations
fixed for completion of the project;
3.
The past record of performance of the firm with respect to such
factors as control of costs, quality of work and ability to meet schedules;
4.
The firm's proximity to and familiarity with the area in
which the project is located.
B.
Following selection of the firm considered best qualified and capable
of performing the desired work, the Purchasing Agent shall negotiate
a contract for the project with the firm selected. Prior to negotiation,
the City shall prepare a written description of the scope of work
which shall be used as the basis for contract negotiations. If the
City is unable to negotiate a satisfactory contract with the firm
selected, the City shall then undertake negotiations with another
of the qualified firms selected.
C.
Architects, engineers and land surveyors are encouraged to annually
submit a statement of qualifications and performance data with the
Director of Public Works. If three or more qualified firms are on
file offering a specific professional service needed by the City,
the Purchasing Agent need not advertise a request for qualifications
(RFQ); provided, however, nothing herein shall preclude the City from
advertising or soliciting for proposals.
