The Village substreet utility excavation and trench backfill policy is established. The policy shall become effective as of May 1, 2018, and shall consist of the following provisions.
A. 
Beginning on May 1, 2018, and thereafter, all street cut trenches made either to existing pavements or sidewalks or future pavement areas shall be backfilled utilizing one of two recommended methods: those being the use of controlled low strength materials (CLSM) or, alternately, the placement of thin (six-inch maximum thickness) mechanically compacted lifts of IDOT-approved coarse aggregate CA-6 or CA-10 materials as approved by the Village Superintendent of Public Works. Coarse aggregate materials shall be compacted to 95% of their optimum density, Standard Proctor. Water inundation or jetting of the fine aggregate backfill material is not permitted. The proper backfill shall extend not less than two feet in each direction from the edge of the pavement.
B. 
"CLSM" is defined as a mixture of Portland cement, fine aggregate, water, fly ash and air-entraining admixtures. The mix shall be proportioned to provide a backfill material which is self-compacting and capable of being excavated with hand tools, as necessary, at a later date. Materials and proportioning shall comply with IDOT's Special Provision for Controlled Low-Strength Material as adopted on January 1, 1990, and revised as of March 1, 1990, or shall consist of one of the mix designs as shown below:
MIX NO. 1
Portland cement
50 lbs.
Fly ash
200 lbs.
Fine aggregate (SSD saturated surface dry)
2,990 lbs.
Water
49 — 57 gallons (as directed)
MIX NO. 2
Portland cement
185 lbs.
Fine aggregate (SSD saturated surface dry)
2,990 lbs.
Air-entraining admixtures
6 fluid ounces
Water
49 — 57 gal. (as directed)
(1) 
These qualities will give an approximate yield of one cubic yard.
(2) 
The mixing of the CLSM shall be as specified in Section 803 of the "Standard Specifications for Road and Bridge Construction" or as approved by the Director of Public Works.
C. 
For both the CLSM and granular backfill methods, the top 12 inches of the excavation shall be filled with soil of similar composition to that of the adjacent subgrade. The 12 inches of soil shall be compacted to at least 95% of maximum dry density. (AASHTO T99) with no more than 110% optimum moisture.
Placement of CLSM, operation limitations, measurement methods and basis of payment, if applicable, shall all be in compliance with the IDOT Special Provision For Controlled Low-Strength Material as adopted January 1, 1990, and revised thereafter.
When a trench is cut into an existing concrete street or sidewalk, the pavement shall be replaced in kind with a total thickness two inches greater than existing, to a maximum of 10 inches. When restoring concrete pavement, the entire slab into which the trench was cut shall be removed and replaced. If the surface is either asphalt or oil and chip, a six-inch concrete replacement layer shall be installed and two inches of bituminous concrete base shall be placed over the base. Replacement pavement shall be installed no less than a distance of two feet in each direction from the edge of the excavation trench.
A. 
All utility structures (e.g., shut-off valves, vault boxes, lids, poles, lines, markers, etc.) that pose a threat to public safety shall be replaced when directed by the Village Superintendent of Public Works. Failure to make the repairs within an approved time frame will result in a penalty of $75 per day.
B. 
Any failures occurring outside of the original restored or repaired pavement or right-of-way area resulting from the utility activity will be repaired by the responsible utility company.
Any person, firm, corporation or entity which plans to install any underground utilities within a present or proposed street or sidewalk right-of-way area is required to notify the Village Superintendent of Public Works a minimum of 24 hours prior to beginning work. The notification shall include the exact location and nature of the work to be performed. In emergency situations, the Village shall be notified immediately upon the responsible party's decision that excavation is required. Roadway or sidewalk area repairs or restorations made without proper notification may require re-excavation and replacement with approved backfill.
A. 
Variance from any of the utility excavation policy provisions as stated above may be granted, on a case-by-case evaluation basis, by the Village Superintendent of Public Works. All variances granted shall be specifically outlined in writing and include a justification for the variance. Factors to be considered in rendering a variance decision may include, but not be limited to:
(1) 
Specific trench width and/or depth;
(2) 
Actual size of concrete slabs affected;
(3) 
Pipe size;
(4) 
Conditions of surrounding soil and/or pavement;
(5) 
Extent of variance requested;
(6) 
Environmental circumstances at work site; and
(7) 
Extent of possible future public damage.
B. 
Any questions, concerns or disputes regarding interpretation or administration of this article may be referred by an affected party to a Village Board who, by majority vote, shall have final authority in resolving such matters.
A. 
Permits are required for utility excavations within any Village right-of-way.
B. 
Such utility work within or affecting the Village rights-of-way will require the contractor to furnish the Village Engineer evidence of liability insurance coverage naming the "Village of Oakwood, Illinois" as an additional insured. Additionally, a three-year bond for an amount equal to $10,000 or 115% of the estimated value of the repair, whichever is greater, will be required for any such utility work that requires street cuts or sidewalk cuts or other removal and replacement of Village infrastructure.
C. 
The Village Superintendent of Public Works is empowered to issue right-of-way excavation permits for any use of Village streets or other public property for periods of no longer than 180 days for construction purposes.
D. 
Subject to any applicable franchise agreement provisions, fees for issuance of a temporary permit pursuant to this section shall be as follows:
For Up to 7 Days
For Each Day, 8 to 180
Major arterial street
$70
$120/lane
Minor arterial street
$70
$60/lane
Commercial collector street
$70
$30/lane
Residential collector street
$70
$12/lane
Local street
$70
$6/lane
Sidewalk/parkway
$70
$6/sidewalk
(1) 
Fees for total closure of the street shall be double the single-lane fees.
E. 
For projects that cover large lineal distances, each individual permit will cover up to one mile in length. Additional permits will be required for each additional mile.
F. 
The Village of Oakwood reserves the right to require appropriate traffic control measures as shown in the Illinois Department of Transportation's Highway Standards in areas affected by the utility work as directed by the Village Engineer or Superintendent of Public Works.
G. 
Permit applications shall include estimated construction schedules, general construction plans including site restoration provisions, erosion control measures (if needed), traffic control measures, and a list of contact information for the entity performing the work.
H. 
Entities working in Village rights-of-way without a permit are subject to fines as provided elsewhere in the Village's Municipal Code.