[Adopted 8-14-1978 as
Secs. 2-2, 2-2A and 2-6 of the Revised General Ordinances]
[Amended by Ord. No. 79-3; Ord. No. 89-3]
A. Chief Financial Officer.
(1) A Chief Financial Officer shall be appointed by a majority vote of
the Township Committee at its annual reorganization meeting, for a
term of one year and until a successor has been appointed and has
qualified. He shall be subject to the provisions of the laws of the
State of New Jersey relating to tenure of office, removal from office
and certification to meet the requirements of examination and certification
in accordance with N.J.S.A. 40A:9-140.1 et seq. Commencing January
1, 1991, no person shall be appointed as Chief Financial Officer in
the Township unless said person holds a Municipal Financial Officers
Certificate and complies with the provisions of N.J.S.A. 40A:9-140.1
et seq.
(2) The Chief Financial Officer may be a resident of the Township of
Knowlton, if so qualified. However, if no person is so qualified who
resides within the Township, the Township Committee may appoint someone
so qualified who resides outside of the Township. The Chief Financial
Officer shall receive such compensation as prescribed by the Salary
Ordinance and shall give bond for the faithful performance of his/her
duties, such bond to be paid for by the Township.
(3) The hours that the Chief Financial Officer shall devote to his/her
office and be present at the municipal building shall be prescribed
by a resolution of the Township Committee of the Township.
(4) Any temporary appointment as Chief Financial Officer of the Township
shall be for a period not to exceed two years.
B. Duties, compensation and hours of Deputy Chief Financial Officer.
(1) In addition to the position of Chief Financial Officer, there is
hereby established for the Township the position of Deputy Financial
Officer. Any temporary appointment and Deputy Financial Officer of
the Township shall be for a period not to exceed two years.
(2) The Deputy Chief Financial Officer shall act in the place of the
Chief Financial Officer during such time and for such specific periods
as the Chief Financial Officer shall be absent or ill, and, in such
cases, shall have all the powers and authority possessed by the Chief
Financial Officer, whose duties are set forth herein, and shall be
required to comply with the provisions of N.J.S.A. 40A:9-140.1 et
seq. to the same extent that those provisions apply to the Chief Financial
Officer.
(3) The Deputy Chief Financial Officer shall be appointed in the same
manner as the Chief Financial Officer, and his compensation shall
be as prescribed by the Salary Ordinance.
(4) The Township Committee shall prescribe the hours when the Deputy
Chief Financial Officer shall be present in his office by resolution.
(5) The Township Committee reserves the right not to fill the office
of Deputy Chief Financial Officer and may leave the same vacant for
any period of time.
C. Functions of office of Chief Financial Officer. The Chief Financial
Officer shall be responsible for the following duties:
(1) Keep and maintain books and records of all financial transactions
of the Township, except those maintained by the Tax Collector, in
accordance with the standards of the Division of Local Finance of
the Department of Community Affairs of the State of New Jersey.
(2) Prepare weekly, biweekly, monthly or for such other period as may
be necessary payrolls in compliance with the Salary Ordinance.
(3) Prepare checks for signature following the approval of the vouchers
by the Township Committee.
(4) Prepare monthly reports to the Township Committee of all receipts,
expenditures, commitments and unexpended appropriations and any other
pertinent data as requested by the Township Committee.
(5) Have the safekeeping and custody of all municipal securities, investments
and bonds of the Township.
(6) Invest and reinvest surplus or idle funds of the municipality, according
to the directives of the Township Committee.
(7) Promptly pay interest and principal on municipal obligations as they
fall due.
(8) Cooperate with the Township Clerk in making revenue and expenditure
estimates for the Township and for the benefit of the Township Committee,
review all vouchers or claims and control all expenditures within
the limits of appropriations through an encumbrance system of budget
operations. In addition, the Chief Financial Officer shall determine
if there are funds available for the payment of each and every one
of the bills submitted to the Township and shall, for such purposes,
review each of the vouchers to ascertain that it has been properly
executed, approved and verified prior to drawing the check for the
same.
(9) Be responsible for seeing that all funds received by him/her are
deposited to the proper accounts and within the time allowed by the
Division of Local Finance of the Department of Community Affairs.
(10) Confer when needed and at least monthly with the Township Auditor,
Township Attorney and other officials of the Township.
(11) Follow all regulations of the Division of Local Finance of the Department
of Community Affairs in connection with the filing of reports and
expending of funds received by the Township from the United States
Government and other governmental agencies in which Knowlton shall
have a right to share under various programs adopted by the United
States Government, State of New Jersey and other governmental agencies.
(12) File, in accordance with applicable statutes, monthly periodical
and annual financial statements, which statements shall be in writing
and, when necessary, verified under oath.
[Amended by Ord. No. 91-6]
A. There is hereby established the office of Township Clerk. The Township
Clerk shall have those duties and responsibilities as prescribed in
N.J.S.A. 40A:9-133 et seq., and such other duties and responsibilities
as may be assigned to the Township Clerk, from time to time, by the
Township Committee.
[Amended 3-9-2015 by Ord.
No. 15-02]
(1) The Township Clerk is the custodian of all records of the Township,
with the exception of personnel evaluations. The Chair of the Personnel
Subcommittee is hereby appointed as the records custodian of personnel
evaluations. It is the responsibility of the Chair of the Personnel
Subcommittee to treat these evaluations as confidential and to maintain
them in a secure location protected from unauthorized access. It is
further the responsibility of the Chair of the Personnel Subcommittee
to ensure that personnel evaluations are passed to the next chair
should the appointment change. Any employee wishing to access his/her
evaluation should follow the procedure specified in the Knowlton Township
Employee Personnel Manual.
B. Term of office. The Township Clerk shall be appointed by the Township
Committee and shall hold office for a period of three years, which
term shall commence on January 1 in the year in which he/she is appointed.
Compensation of the Township Clerk shall be fixed by the Township
Committee in the annual Salary Ordinance of the Township of Knowlton.
C. Tenure and certification. The Township Clerk shall comply with and
be subject to the provisions of the laws of the State of New Jersey
relating to tenure in office, removal from office and certification
to meet the requirements of examination and certification in accordance
with the provisions of N.J.S.A. 40A:9-133 through 40A:9-134, inclusive.
The Township Clerk shall obtain the requisite certificate as prescribed
in N.J.S.A. 40A:9-133.3. Commencing January 1, 1992, no person shall
be appointed as Township Clerk in the Township of Knowlton unless
such person holds a Certification of Registered Municipal Clerk, or
complies with the provisions relating to examination and certification
of Municipal Clerks in accordance with N.J.S.A. 40A:9-133.2.
D. Deputy municipal clerk.
(1) In accordance with the provisions of N.J.S.A. 40A:9-135, there is
hereby created the office of Deputy Municipal Clerk. The Deputy Municipal
Clerk shall be appointed by a majority vote of the Township Committee
at the annual reorganization meeting of the Township Committee, or
such other time as the Township Committee finds it desirable and in
the best interest of the Township to fill such position. The Deputy
Municipal Clerk shall hold office, during a period of good behavior,
for a period of one year if appointed at the annual reorganization
meeting, or the balance of the calendar year if appointed at any other
time of the year, or until a successor has been appointed and has
been qualified. The position of Deputy Municipal Clerk shall be a
full-time position, and the rate of compensation shall be that which
is fixed by the Township Committee in its Salary Ordinance.
(2) The Deputy Municipal Clerk shall perform those functions and duties
required of the Municipal Clerk in the absence or disability of the
Municipal Clerk and shall have all the powers of the Municipal Clerk
and shall perform such functions and duties of such office in the
absence of the Municipal Clerk. The Deputy Municipal Clerk shall report
to the Municipal Clerk and shall perform such duties as my be assigned
to the Deputy Municipal Clerk by the Municipal Clerk. The Deputy Township
Clerk shall also perform such duties as may be assigned, from time
to time, by the Township Committee. The Deputy Municipal Clerk shall
also perform such functions as assigned, from time to time, by resolution
of the Township Committee, which resolution may include additional,
nonstatutory duties of the Deputy Municipal Clerk.
[Amended by Ord. No. 94-15; 11-8-1999 by Ord. No. 99-13]
[Added 6-10-1996 by Ord.
No. 96-07]
A. Receptionist/clerical assistant.
(1) The receptionist/clerical assistant shall be appointed by the Township
Committee and shall serve at the pleasure of the Mayor and the Township
Committee.
(2) The position shall be a part-time, at-will position, and the rate
of compensation shall be that which is fixed by the Township Committee
in its Salary Ordinance. The receptionist/clerical assistant shall
perform those clerical functions and nonstatutory duties, from time
to time, as directed by the Municipal Clerk or by the Township Committee.
The number of hours and days assigned to this office shall be at the
discretion of the Municipal Clerk and the Township Committee.
B. Maintenance/custodian.
(1) The maintenance/custodian shall be appointed by the Township Committee
and shall serve at the pleasure of the Mayor and Committee.
(2) The position shall be a part-time, at-will position, and the rate
of compensation shall be that which is fixed by the Township Committee
in its Salary Ordinance. The maintenance/custodian position may, at
the discretion of the Township Committee, be a position requiring
two persons, splitting the title(s) and duties based upon demand of
required services. The maintenance/custodian shall perform those functions
and duties relating to the maintenance of the Township Recreational
Fields and Facilities under the direction of the Recreation Director.
(3) The maintenance/custodian shall perform those functions and duties
relating to the general cleaning and upkeep of the Municipal Building
and Township Offices, under the direction of the Chair of the Buildings
and Grounds Subcommittee.
C. Community Service Supervisor.
(1) The Community Service Supervisor shall be appointed by the Township
Committee and shall serve at the pleasure of the Mayor and the Township
Committee.
(2) The position shall be a part-time, at-will position, and the rate
of compensation shall be that which is fixed by the Township Committee
in its Salary Ordinance. The Community Service Supervisor shall supervise
and direct those community service workers to perform those functions
and duties during scheduled Saturdays or other days agreeable to and
under the direction of the governing body of the Township of Knowlton.
(3) The Community Service Supervisor shall supervise those functions
and duties as directed by the Chair of the Buildings and Grounds Subcommittee.
D. Escrow Manager.
[Added 11-8-1999 by Ord.
No. 99-13]
(1) The position of Escrow Manager is a part-time position; the salary
is set by ordinance. The position reports to the Township Chief Financial
Officer. The number of hours and days assigned to this office shall
be at the discretion of the Chief Financial Officer.
(2) The functions and responsibilities of the Escrow Manager include:
(a)
Processing all vouchers relating to escrow disbursements.
(b)
Posting all deposits and disbursements to each escrow account
weekly.
(c)
Maintaining the monthly balance of each escrow account.
(d)
Preparing bimonthly status report of escrow balances for Planning
Board and Board of Adjustment.
(e)
Notifying applicants of status of their accounts and requesting
additional moneys.
(f)
Such duties relating to escrow processing as provided in for
in Municipal Land Use Law statutes.
E. Office Manager.
[Added 12-14-2015 by Ord.
No. 15-11]
(1) There is hereby established the position of Office Manager. The Office
Manager is charged with the following responsibilities:
(a)
Serve as intermediary or liaison between various Township municipal
boards, agencies, committees, commissions and departments and their
professional advisors and the Township Committee and facilitate communication
within the local governmental framework.
(b)
Maintain harmony among workers and attempt to resolve grievances
at an informal level; perform or assist subordinates in performing
duties; adjust errors and complaints and act as first contact in conflict
resolution among staff. Notwithstanding anything herein contained
to the contrary, it is expressly understood that the Township Office
Manager shall not be responsible for imposing discipline against employees.
(c)
Handle all complaints concerning day-to-day operations of the
Township and direct to the Mayor or Personnel Subcommittee those complaints
that cannot be solely resolved by the Office Manager.
(d)
Prepare and submit to the Township Committee such reports as
may be required by that body or as the Office Manager may deem advisable
to submit.
(e)
Act as the head supervisory administrator in daily operations
of running the municipal offices, including reviewing staffing needs,
vacation scheduling, lunch coverage and employee supervision. As such,
the Office Manager shall have access to all the corresponding files
and records.
(f)
Establish a long-term plan in conjunction with the Township
Committee to meet the changing governmental needs of our citizens.
(g)
Coordinate the operation of all departments, offices, and agencies
of the Township in accordance with Township Committee policies and
direction and periodically report on it.
(h)
Maintain close liaison with department heads and advise the
governing body of operations and projects in progress.
(i)
Perform any other powers and duties as may be assigned by the
Mayor or Township Committee.
(2) The position shall be appointed by a majority vote of the Township
Committee for a one-year term (with the first term ending December
31, 2015); vacancies other than due to expiration of term shall be
filled by appointment for the unexpired term. He or she may be removed
with or without cause by majority vote of the Township Committee.
(3) The salary of the Office Manager may be set at the discretion of
the Township Committee as an employee salary by amendment to the Township's
Salary Ordinance or by a professional services contract.
[Added 6-27-1996 by Ord.
No. 96-09]
A. The position of Recreation Director is hereby created.
B. Said Recreation Director shall be responsible for the organization
and arrangement of various schedules of the various activities and
other duties as set forth in the Recreation Director's job description.
C. The position of Recreation Director is a part-time position; the
salary is set by ordinance. The position reports to the Township Committee.
The number of hours and days assigned to this office shall be at the
discretion of the Township Committee.
[Added 11-8-1999 by Ord.
No. 99-13]
D. Should the Recreation Director and the Township Committee so decide
that, for reasons of efficiency and expertise, a Recreation Codirector
is desirable, the duties of the Recreation Director shall be shared
with the Codirector in a manner agreeable to both Directors and the
Township Committee at the time the Codirector is appointed. The salaries
of both Directors will be set by ordinance, and both shall report
to the Township Committee.
[Added 11-8-1999 by Ord.
No. 99-13]
[Added 11-12-1996 by Ord.
No. 96-15]
A. Duties and responsibilities. There is hereby established the office
of Municipal Tax Collector. The Municipal Tax Collector is charged
with the duty of collecting taxes upon real and personal property
in the municipality as provided in N.J.S.A. 40A:9-145.1(b) and other
applicable laws of the State of New Jersey. The appropriate hours
of operation of the Tax Collector's office, the compensation
and the work hours of the Tax Collector may be set by ordinance in
accordance with N.J.S.A 40A:9-141.
B. Term of office. The Municipal Tax Collector shall be appointed by
the Township Committee for a term of four years from the first day
of January next following; the appointment and compensation shall
be fixed by Salary Ordinance in accordance with the provisions of
law. Vacancies other than due to expiration of term shall be filled
by appointment for the unexpired term in accordance with law.
C. Tenure and certification. The Municipal Tax Collector shall comply
with and be subject to the provisions of the laws of the State of
New Jersey relating to tenure in office, removal from office and certification.
Commencing May 1, 1993, no person shall be appointed or reappointed
as Tax Collector unless such person holds a Tax Collector certificate
issued by the Director of the Division of Local Government Services
as provided by statute.
[Added 11-12-1996 by Ord.
No. 96-15]
There is hereby created the position of Deputy Tax Collector,
who shall serve at the pleasure of the Mayor and Committee. The Deputy
Tax Collector shall assist the Tax Collector in performing the duties
of that office as needed from time to time. The Deputy Tax Collector
need not be certified as a Tax Collector in New Jersey, but shall
be knowledgeable in the responsibilities and duties of the Tax Collector.
The Deputy Tax Collector may work full- or part-time, as directed
by the Mayor and Committee. The salary for the Deputy Tax Collector
shall be established by the Salary Ordinance in accordance with law.
The Deputy Tax Collector may be removed from his/her position at any
time by the Mayor and Committee without cause. The Deputy Tax Collector
shall obtain no tenure in office. The Deputy Tax Collector shall not
perform any duties of Tax Collector not permitted by law.
[Added 11-12-1996 by Ord.
No. 96-15]
A. Duties and responsibilities. There is hereby established the office
of Municipal Tax Assessor. The Municipal Tax Assessor is charged with
the duty of assessing all real property in the taxing district in
accordance with N.J.S.A. 54:4-23 and other applicable laws of the
State of New Jersey. The appropriate hours of operation of the Tax
Assessor's office and the work hours of the Tax Assessor may
be set by ordinance.
B. Term of office. The Municipal Tax Assessor shall be appointed by
the Township Committee for a term of four years from the first day
of July next following; the appointment and compensation shall be
fixed by Salary Ordinance in accordance with the statute. Vacancies
other than due to expiration of term shall be filled by appointment
for the unexpired term in accordance with the provisions of N.J.S.A.
40A:9-148. The Municipal Tax Assessor may be appointed as Tax Assessor
in more than one municipality, provided that the holding of additional
appointments meets the requirements of N.J.S.A. 40A:9-146.4.
C. Tenure and certification. The Municipal Tax Assessor shall comply
with and be subject to the provisions of the laws of the State of
New Jersey relating to holding office, tenure in office, removal from
office and certification as provided by statute. No person shall be
appointed or reappointed as Tax Assessor unless such person holds
a Tax Assessor certificate as provided by statute.
[Added 3-25-2000 by Ord.
No. 00-2]
A. The position of Tax Reassessment Assistant is a part-time position;
the salary is set by ordinance. The position reports to the Township
Tax Assessor. The number of hours and days assigned to this office
shall be at the discretion of the Tax Assessor.
B. The functions and responsibilities of the Tax Reassessment Assistant
include:
(1) Perform property inspections on approximately 560 residences/farms,
commercial buildings and 125 vacant parcels.
(2) Attend informational meetings with taxpayers.
(3) Attend informal discussions/hearings with taxpayers after they receive
new tax values.
[Added 11-12-1996 by Ord.
No. 96-15]
A. The Township Committee shall appoint an Animal Control Officer for
a term of one year commencing on January 1 of the year of the appointment,
and compensation shall be fixed by Salary Ordinance, as provided by
statute. The Animal Control Officer may be removed during his/her
term for cause by the Mayor and Committee.
B. No person shall be appointed or reappointed Animal Control Officer
unless in possession of an Animal Control Officer's certificate
issued in accordance with statute.
C. The Animal Control Officer shall enforce and abide by the provisions of Chapter
64, Animals, and other laws of the State of New Jersey related to the control, protection, health and care of animals, and shall be responsible for the collection of all animal registration fees and late fees, issuance of all animal registration tags, maintenance of necessary equipment, scheduling of animal clinics and all other related duties in accordance with the laws of the State of New Jersey and this Code, except insofar as state law may assign any duties exclusively to another enforcement agency.
D. The hours that the Animal Control Officer shall devote to the office
and be present at the Municipal Building shall be prescribed by a
resolution of the Township Committee of the Township.
E. References in this Code to the "Dog Warden" shall also mean the Animal
Control Officer.
F. Animal Licensing Official.
[Added 11-8-1999 by Ord.
No. 99-13]
(1) The position of Animal Licensing Official is a part-time position;
the salary is set by ordinance. The position reports to the Township
Municipal Clerk. The number of hours and days assigned to this office
shall be at the discretion of the Municipal Clerk.
(2) The functions and responsibilities of the Animal Licensing Official
include:
(a)
Collection, distribution and processing of all animal applications
and renewal registration forms, fees and late fees.
(b)
Ordering of all animal registration forms and tags.
(c)
Issuance of all animal registration licenses and tags.
(d)
Scheduling, advertising and conducting, with the Animal Control
Officer, of annual animal rabies clinics and licensing clinic.
(e)
Input, maintenance and updating of animal registration database.
(f)
Prepare monthly status report of licenses issued and renewed.
[Added by Ord. No. 12-09a]
A. Purchasing Agent. There is hereby created the position of Purchasing
Agent for the Township of Knowlton to be appointed by the Township
Committee.
B. Qualifications. The Purchasing Agent shall possess a valid Qualified
Purchasing Agent certificate, as issued by the New Jersey Division
of Local Government Services, Department of Community Affairs.
C. Duties. The Purchasing Agent shall have the authority, responsibility
and accountability for the purchasing activity pursuant to Local Public
Contracts Law (N.J.S.A. 40A:11-1 et seq.); to prepare public advertising
for and to receive bids and requests for proposals for the provision
or performance of goods, services and construction contracts; to award
contracts where the cost of the price of the contract in the aggregate
does not exceed the threshold applicable in any year for public advertising
for bids for municipalities that have appointed a Qualified Purchasing
Agent, in accordance with the regulations, forms and procedures promulgated
by state regulatory agencies; and conduct any activities as may be
necessary or appropriate to the purchasing function of the Township.
[Adopted 8-28-2008 by Ord. No. 08-06]
Pursuant to N.J.S.A. 43:15C-2, the following positions are deemed
to be eligible for and shall participate in the Defined Contribution
Retirement Program:
Individuals serving in the following positions are exempt from
Defined Contribution Retirement Program membership, pursuant to N.J.S.A.
43:15C-2:
C. Construction Code Official;
D. Qualified Purchasing Agent;
G. Registered Municipal Clerk;
H. Licensed Uniform Subcode Inspector;
I. Principal Public Works Manager.
If an individual is appointed to one of the positions listed in §
35-11 and the individual is not serving in a position as described in §
35-12 above, the Pension Certifying Officer of the municipality may determine that the individual is not required to join the Defined Contribution Retirement Program if that individual:
A. Was an active participant in the Public Employee Retirement System
on July 1, 2007, and continuously since that time;
B. Has been appointed pursuant to a valid promotional process;
C. Is appointed on a temporary, interim, or "acting" basis to a position requiring state certification as set forth in §
35-12 herein, and is in pursuit of the required certification; or
D. Meets such other exceptions that may be approved by the Local Finance
Board or the Division of Pensions and Benefits.
This article shall be implemented, construed and subject to
Chapter 92 of the Laws of 2007 (N.J.S.A. 43:15C-1 et seq.), as amended
from time to time, and any regulations or guidance documents from
the Local Finance Board or the Division of Pensions and Benefits.
A copy of this article shall be filed with the Director of the
Division of Pensions and Benefits of the New Jersey Department of
the Treasury.