[Ord. No. 1472 §2, 11-10-2016]
The purpose of the Youth Advisory Board is to provide the Board of Aldermen a youth perspective on issues that affect the City of Edmundson and to provide an opportunity for youth to be active and make a difference in their community.
[Ord. No. 1472 §3, 11-10-2016]
A. 
The Edmundson Youth Advisory Board (EYAB) shall be composed of student members and adult non-voting advisory members. The exact number of each shall be determined by the Board of Aldermen from time to time.
1. 
Student members.
a. 
Student members shall be residents of the City of Edmundson.
b. 
Every student member shall have successfully completed the seventh grade and shall be currently enrolled and attending middle school or high school and shall be under the age of nineteen (19).
c. 
Representation. The Board of Aldermen shall endeavor to appoint members so that a diverse representation reflecting the community is achieved.
d. 
Appointment. Members of the EYAB shall be appointed by the Board of Aldermen annually at its meeting in August or at other times as determined by the Board of Aldermen. To be eligible, interested students shall submit an application form or shall be nominated by the EYAB.
e. 
Term of service. Members of the EYAB shall serve a term of one year. After serving they must be reappointed by the Board of Aldermen in order to continue serving on the Board. A member's term shall automatically cease upon the occurrence of one of the vacancy conditions set forth in Subsection (A)(1)(f) below.
f. 
Vacancies.
(1) 
A Board member's term shall automatically cease and a vacancy shall occur upon the occurrence of any one of the following conditions:
(a) 
A member no longer resides in the City of Edmundson.
(b) 
A member graduates from high school or otherwise leaves high school.
(c) 
A member voluntarily vacates his or her seat.
(2) 
Removal by Board of Aldermen.
(a) 
A Board member may be removed upon recommendation of the EYAB and action by the Board of Aldermen for the following reasons:
i. 
If a member fails to attend three (3) meetings of the EYAB in succession or more than twenty-five percent (25%) of all Board meetings without prior notification and approval of the Chairman of the Board.
ii. 
Other reason which affects a member's service on the EYAB.
(b) 
Upon removal by the Board of Aldermen, the member's seat on the Board shall be considered vacant.
(3) 
Vacancies shall be filled in the same manner as appointment for the Board.
2. 
Adult advisory members.
a. 
Every adult advisory member shall be twenty-five (25) years of age or older.
b. 
Every adult advisory member shall:
(1) 
Have resided within the City of Edmundson for a period of one (1) year prior to the appointment and shall remain a resident throughout his or her term; or
(2) 
Have an expertise or experience in working with youths.
c. 
Representation.
(1) 
Adult advisory members shall include:
(a) 
A member of the Board of Aldermen who shall serve as liaison.
(b) 
Representatives nominated by community organizations or representing the community at large appointed by the Board of Aldermen.
(2) 
The Board of Aldermen may appoint other adult advisory members as the Board deems appropriate.
d. 
Every adult advisory member shall be fingerprinted and shall successfully clear a background screening to ensure his or her suitability for working with young people. Every adult advisory member shall adhere to any policies and procedures promulgated by the City which govern the supervision and interaction with youth. The Mayor shall be the authority to determine the advisory member's suitability for working with young people.
e. 
Adult advisory members are non-voting members and shall have no voting authority on any issue. Adult advisory members shall be available to direct and supervise the student members; however, advisory members should refrain from interfering with the student members in their duties on the Board.
f. 
Adult advisory members serve at the pleasure of the Board of Aldermen, and any adult advisory member may be removed with or without cause by a majority of the Board of Aldermen at any time.
[Ord. No. 1472 §4, 11-10-2016]
A. 
Role. The purpose of the Youth Advisory Board is to express the ideas of youth, fill the gap between City Officials and the City's youth, and to commit themselves to the following objectives:
1. 
To assist in planning and promoting of programs and services for youth.
2. 
To educate and raise awareness of youth issues.
3. 
To inspire positive action in the community.
4. 
To provide a voice for youth in the community.
5. 
To promote youth participation in community affairs.
6. 
To act as an advocate for youth and teens.
7. 
To review those municipal matters referred to by the Board of Aldermen and, as appropriate, make recommendations on those matters.
8. 
Make recommendations to the Board of Aldermen pertaining to the composition, function and obligations of the Youth Advisory Board.
B. 
Election Of Officers. The Board shall elect, by a majority vote, from its membership a Chair, Vice Chair and Secretary; each officer shall hold office for his or her term of the Board and/or until a successor is elected. Election of officers shall be held during the second meeting of each newly appointed Youth Board. The duties of the officers shall be as follows:
1. 
Chair. The Chair shall be charged with the administration of the affairs of the EYAB with assistance from the adult advisory members. The Chair shall preside over all meetings of the Youth Board. The Chair shall appoint committees when necessary to research issues.
2. 
Vice Chair. The Vice Chair shall assume the duties of the Chair during the Chair's absence. The Vice Chair shall assist the Chair to perform duties when needed. The Vice Chair shall prepare an annual report with assistance from the adult advisory members as of April 30, summarizing the activities of the Youth Board for presentation to the Board of Aldermen.
3. 
Secretary. The Secretary shall record and maintain the minutes of all Youth Board meetings and file them with the City of Edmundson staff representative. The Secretary shall prepare and receive correspondence and maintain proper files with assistance from the adult advisory members. The Secretary shall perform other duties as ordinarily pertain to the office.
[Ord. No. 1472 §5, 11-10-2016]
A. 
All meetings of the Youth Advisory Board shall be open and public.
B. 
A quorum of the Board shall consist of a simple majority of the student members.
C. 
A special meeting may be called at any time by either the Chair or City of Edmundson staff representative by delivering personally or by mail written notice to each member of the Board with at least 48 hours' notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meeting by the Board. Such written notice may be dispensed with as to any member who, at or prior to the time the meeting convenes, files with the Secretary of the Board a written waiver of notice. Such waiver may be given by facsimile or by other electronic means. Such written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes.
[Ord. No. 1472 §6, 11-10-2016]
A. 
All meetings shall be conducted in accordance with Robert's Rules of Order. The presence of five (5) student members shall constitute a quorum. A quorum is necessary to transact official business at any meeting. All recommendations to the Board of Aldermen must be approved by a two-thirds majority of the voting members present at any properly called meeting. All voting on matters for transmittal to the Board of Aldermen shall be by roll call vote.
B. 
From time to time, the Youth Advisory Board may initiate or carry out activities addressing community concerns it deems relevant and important. Additions to the agenda may be made by a majority vote of the Board members at any meeting.
[Ord. No. 1472 §7, 11-10-2016]
A. 
The Board of Aldermen shall communicate upcoming issues that the Board deems relevant to the Youth Advisory Board, so it may respond accordingly.
B. 
The Board of Aldermen shall appoint a Board of Aldermen member as a liaison to the Youth Advisory Board.
[Ord. No. 1472 §8, 11-10-2016]
A. 
The Youth Advisory Board may promulgate bylaws or other regulations governing the procedure of the Board. No provision of the bylaws or procedural regulations shall be contrary to the provisions of this Article or other applicable law.
B. 
Amendments to the bylaws may be recommended at any time by any Board member, including both student members and adult advisory members; provided, however, that any such amendment shall be clearly set forth on the agenda and the membership has been notified in writing. Upon the presentation of any recommendation for amendment, the issue shall be considered by the Board and, if a majority of the Board approves, a committee shall be formed to study the proposed amendment. If the committee finds the amendment worthy of Board consideration, the amendment will then be presented for Board deliberation.
C. 
Enactment of the bylaws and other regulations and passage of any amendment to same requires a two-thirds majority vote of the Board.