The Board of Aldermen shall elect
a Clerk for such Board of Aldermen, to be known as "the City Clerk,"
whose duties and term of office shall be fixed by ordinance. Among
other things, the City Clerk shall keep a journal of the proceedings
of the Board of Aldermen. He/she shall safely and properly keep all
the records and papers belonging to the City which may be entrusted
to his/her care; he/she shall be the general accountant of the City;
he/she is hereby empowered to administer official oaths and oaths
to persons certifying to demands or claims against the City.
[R.O. 2003 § 115.160; CC 1997 § 21.410]
The City Clerk shall be at least
twenty-one (21) years of age.
[R.O. 2003 § 115.170; CC 1997 § 21.420]
A. The City Clerk shall, in addition to other
duties which are or may be required of him/her by this Code or other
ordinance, attend all meetings of the Board of Aldermen.
1.
He/she shall have the custody of
the books, records, papers and documents belonging to the City.
2.
He/she shall prepare all certificates
of election or appointment of the City Officers and deliver the same
to the persons elected or appointed.
3.
He/she shall countersign all City
bonds, warrants, drafts and orders upon the Treasury for money, and
shall see that all ordinances appropriating money out of the Treasury
are endorsed by the Treasurer before passage, and shall affix thereto
the Seal of the City and keep a record thereof showing the number,
date and amount thereof, the name of the person to whom and on what
account issued, and when redeemed.
4.
He/she shall record the certificates,
oaths and bonds of all the City Officers.
5.
He/she shall keep a journal of the
proceedings of the Board of Aldermen.
6.
He/she shall prepare semiannually
a statement of the receipts and expenditures of the City and cause
the same to be published in a newspaper of general circulation in
the City, once by the end of the next month after the first half of
the fiscal year and once by the end of the month after the second
half of the fiscal year.
7.
He/she shall furnish without delay
to any person, when called upon during business hours to do so, certified
copies of any records, books or papers which are in his/her custody
for which services a reasonable fee to be set by City ordinance may
be charged and which shall be paid by the person demanding such certified
copy into the Treasury of the City.
[R.O. 2003 § 115.180; CC 1997 § 21.430; Ord. No. 999-03 § 1, 3-10-2003]
The compensation to be paid to the
City Clerk shall be such as from time to time the Board of Aldermen
shall fix by ordinance and shall be payable as a salary or as an hourly
wage, payable biweekly by warrant on the City Treasury.
[R.O. 2003 § 115.190; CC 1997 § 21.440]
A. Upon temporary disability or inability
of the City Clerk to perform his/her duties as set forth in this Code
or other ordinances, due to illness, absence from the City for or
other cause, the Mayor and Board of Aldermen shall, in the same manner
as the City Clerk is selected, proceed to select a temporary City
Clerk who shall have the same powers and duties as the regular City
Clerk and shall hold office until the disability of the City Clerk
is removed.
B. Such temporary City Clerk shall receive
as compensation such salary as the Mayor and Board of Aldermen shall
provide for, except that such compensation shall not exceed that amount
that the regular City Clerk was receiving upon being unable to continue
his/her duties.