[Ord. No. 375, 8-10-2015]
A. 
No purchase, purchases or contracts for services of any kind or description shall be made by any employee or agent of the City, payment for which is to be made from funds of the City, except in the manner hereinafter set forth.
1. 
One hundred dollars ($100.00) or less. Whenever any contemplated purchase or contract for services is for the sum of one hundred dollars ($100.00) or less, the City may order the item or items as needed without any further formality. However, it is encouraged that cursory solicitations are conducted occasionally to ensure that the City is receiving various items at a competitive market price. Splitting of invoices to maintain this figure will not be allowed.
2. 
One Hundred One Dollars ($101.00) To Five Hundred Dollars ($500.00) Inclusive. May be purchased with the verbal approval of a majority of the Board of Aldermen and without any further formality. However, it is encouraged that cursory solicitations are conducted occasionally to ensure that the City is receiving various items at a competitive market price. Splitting of invoices to maintain this figure will not be allowed.
3. 
Five Hundred One Dollars ($501.00) To Ten Thousand Dollars ($10,000.00) Inclusive. Whenever any contemplated purchase or contract for services is for the sum of five hundred one dollars ($501.00) and under ten thousand dollars ($10,000.00), at least three (3) verbal bids for the items or services should be obtained. Such solicitations may be orally obtained and the City may purchase items or contract for services from the lowest responsible bidder.
4. 
Ten Thousand Dollars ($10,000.00) And Above. Whenever any contemplated purchase or contract for services is for the sum of ten thousand dollars ($10,000.00) or more, it can only be purchased after obtaining three (3) written bids or by special Board action on sole source, specialized and non-standard items.
5. 
Emergency Purchases. "Emergency purchases" are defined as those purchases which must be made in order to prevent the loss of life or to protect a service that simply cannot be stopped or delayed. Emergency purchases do not include items that are needed at once simply because a department head forgot to order an item in a timely manner. An emergency purchase cannot exceed two thousand dollars ($2,000.00) without approval of the Mayor.
[Ord. No. 375, 8-10-2015]
A. 
The City and all parties contracting with the City shall follow the procedure hereinafter set forth in relation to all bids required under Section 135.010(A)(3) and (4) above.
1. 
All notices and solicitation of bids shall state the time and place for opening.
2. 
All bids shall be submitted sealed and shall be identified as bids on the envelope.
3. 
All bids shall be opened in public at the time and place stated in the public notice.
[Ord. No. 375, 8-10-2015]
A. 
It is hereby established that the Board of Alderman shall approve all expenditures and actions causing the City to incur credit obligations prior to them being made by the City, or any of its departments or officials, subject to the exceptions set forth in Subsection (B) of this Section.
B. 
Notwithstanding the limitation set forth in Subsection (A) of this Section, the various departments of the City are authorized to make monthly expenditures, and to cause the City to incur credit obligations, without prior approval thereof, up to the following limits: five hundred dollars ($500.00) for public works; three hundred dollars ($300.00) for the City Clerk.
C. 
Notwithstanding the limitations set forth in previously adopted ordinances, the Chief of Police is authorized to make monthly expenditures on behalf of the City, and to cause the City to incur credit obligations, without prior approval thereof, up to three hundred dollars ($300.00).