[Adopted 9-26-2000; amended in its entirety 5-13-2017 ATM by Art. 6 (Art. XLII of the Bylaw Compilation)]
[Amended 6-17-2020 ATM by Art. 9; 5-11-2022 ATM by Art. 5; 5-15-2024 ATM by Art. 10; 11-12-2025 FTM by Art. 1]
A. 
There is hereby authorized a Capital Improvements Committee, to be composed of five members, as follows:
(1) 
One from the Advisory Committee.
(2) 
Three from the community at large to be appointed by the Select Board; and
(3) 
The Town Treasurer/Collector or designee.
B. 
The Town Administrator, or designee, shall serve as a non-voting ex-officio member; provided, however, that this person shall be designated by the Chairman as a voting member whenever the Committee lacks a quorum because of a recusal of a member or to provide a sufficient number of members to establish a quorum and conduct business.
C. 
The Committee shall choose its own officers; provided, however, that an ex-officio member may not serve as an officer of the Committee.
D. 
The members of the Committee shall be appointed prior to September 15th and serve until the Annual Town Meeting of the following year is dissolved. The Chair of the Committee shall, after presenting the report to the Select Board, approve the minutes of the proceedings. Should a vacancy occur in any of the above seats, the appointment to fill such vacancy shall be for the balance of the term.
A. 
To facilitate the reasonable acquisition and replacement of capital items (defined as assets and projects with a useful life of five or more years and a cost of more than $10,000, but including items with an individual cost of less than $10,000 when purchased in bulk at a cost of more than $10,000), the Committee shall have the following duties and responsibilities:
(1) 
Annually collect all proposed capital improvements for the coming six years from all departments, on forms designed for that purpose.
(2) 
Consider all requests and the relative need and impact of these requests on the Town's financial position.
(3) 
Establish and annually update a five-year Capital Improvement Plan, based on this information.
(4) 
Annually prepare a report prioritizing capital needs for the coming fiscal year, and recommend a Capital Improvement Budget for that fiscal year.
(5) 
Submit this annual report, and its recommendations for purchases or improvements, to the Board for its consideration and approval as part of the annual budget planning process by January 1 of each year. A copy of said report shall also be filed with the Town Clerk and Advisory Committee.
B. 
It is the intent of this bylaw that all capital improvements, without regard to the source of funding, requested by a Town department or board shall be considered in the Committee's report before presentation to the Town for appropriation. If a requesting department shall not, for an unforeseen reason, have submitted its request for funding of a capital expenditure of the Committee during its annual review cycle, and such a request cannot, in its opinion, await the next annual review cycle, the department shall promptly submit the request to the Committee for consideration. In such an event, the Committee shall meet expeditiously to consider the matter and file a supplemental report as set forth above before any vote for appropriation takes place on the omitted request.