[HISTORY: Adopted by the Village Board of the Village of Footville as Ch. 2 of the 1990 Code. Amendments noted where applicable.]
The Village Board of the Village of Footville shall be composed of the Village President and six Trustees, whose term of office shall be two years, three of whom shall be elected each year for a term of two years. The President shall be elected in each odd-numbered year for a two-year term.
Regular meetings. Regular meetings of the Village Board shall be held on the first Thursday of each calendar month at 7:00 p.m. Any regular meeting falling on a legal holiday shall be held the next following Thursday at the same hour and place.
[Amended 6-6-2013 by Ord. No. 2013-0606]
Special meetings. Special meetings of the Village Board may be called by two trustees by filing with the Clerk a written request stating the time and purpose for said meeting at least 24 hours prior to the time specified for such meeting. The Clerk shall immediately notify each trustee and the President of the time and purpose of such meeting. The notice shall be delivered to each trustee and the President or left at his usual place of abode. The Clerk shall cause an affidavit of service of such notice to be filed in his office prior to the time fixed for such special meeting. Special meetings may be held without notice when all members of the Board are present, or consent in writing to the holding of said meetings. Unless all trustees and the President are in attendance, no business shall be transacted at a special meeting except for the purpose stated in the notice thereof.
Place of meetings. All meetings of the Board, including special and adjourned meetings, shall be held in the Village Hall. However, any and all meetings of the Village Board may be held at any designated place upon proper public notice of said meeting at least 48 hours prior to the time specified for such meeting.
Quorum. Four trustees, including the President, shall constitute a quorum but a lesser number may adjourn from time to time or compel the attendance of absent members.
Order of business. The business of the Village Board shall be conducted in the following order:
Call to order by presiding officer.
Roll call (if quorum is not present, the meeting shall thereupon adjourn, which may be to a specified date).
Reading, correction and approval of minutes of last meeting.
Citizen's comments and suggestions.
Presentation of accounts and allowances or disallowances.
Presentation of petitions and communications.
Reports of standing committees.
Reports of special or select committees.
Reports of Village officers.
Unfinished or miscellaneous business.
Agenda. The Clerk shall prepare a written agenda for each meeting and distribute the same at the meeting. No matter shall appear on the agenda unless the Clerk has it at least 48 hours before the meeting. Notice of agenda shall be given as required by statute.
Control of meeting. The Village President shall preserve order and conduct the proceedings of the meeting. A member may appeal from the decision of the presiding officer. Such appeal is not debatable and must be sustained by a majority of the members present, exclusive of the presiding officer.
Absence of the President. If the President is absent at any meeting, the Clerk shall call the meeting to order and preside until the Board selects a trustee to preside at that meeting.
Participation in debate. The presiding officer may speak on any question or make any motion.
The Village Board shall direct the preparation of any ordinances by the Village Attorney. Such ordinances when prepared shall be submitted by the Village Attorney to the Village Clerk for presentation to the Village Board. The ordinance shall be read by the Clerk at the time of presentation to the Board unless reading is waived by the Village Board. All resolutions shall be submitted to the Board for consideration by the member presenting such resolution. The Board shall thereupon act upon such resolution so presented. All communications and other matters shall be submitted to the Village Board by the Village Clerk.
General rules. The deliberations of the Board shall be conducted in accordance with the parliamentary rules contained in Roberts' Rules of Order Revised, except as otherwise provided herein.
Addressing board. Except under "Citizen's Comments and Suggestions," no person other than a member of the Village Board shall address the Board unless recognized and permitted to do so by the presiding officer.
Discussion and withdrawal of motions. No ordinance, resolution or other motion shall be discussed unless it has been seconded. No motion shall be withdrawn without consent of the person making the same and the person seconding it.
Members to vote. Every member shall vote when a question is put, unless the Board shall excuse him. The President, who is by virtue of his office a trustee, is entitled to vote on every issue. The Village Clerk is directed and required, upon roll calls, to call the names of the members of the Board of Trustees in alphabetical order.
Precedence of motions.
These several motions shall have precedence in the order in which they stand.
Reconsideration of votes. It shall be in order for any member if in the majority to move for the reconsideration of any vote in question at the same meeting or at the next succeeding regular or adjourned meeting. A motion to reconsider being put and lost shall not be renewed.
Call for the previous question. Any member desirous of terminating the debate may call the previous question when the question announced by the President shall be "Shall the main question be put?" If a majority of the members present vote in the affirmative the main question shall be put without further debate, and its effect shall be to put an end to all debate and bring the Board to a direct vote, first upon the pending amendment, and then upon the main question.
Suspension of rules. These rules or any part thereof may be temporarily suspended in connection with any matter under consideration by a recorded vote of 2/3 of the members present.
The President shall appoint the members of the standing and special committees, and designate the Chairman of each committee.
The standing committees shall be:
Finance and Purchasing.
Wastewater Plant and Sewer Mains.
Streets and Sidewalks.
Police and Fire.
Parks and Recreation.
Health and Human Resources.
[Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. III)]
[Added at time of adoption of Code (see Ch. 1, General Provisions, Art. III)]
In addition to these Village Board committees, the Village Board may create additional or other committees as they deem appropriate.