Any claim for payment from the Borough of Atlantic Highlands
shall be presented on a purchase order or a voucher that has been
approved for payment by the appropriate department head, officer or
employee having knowledge of the facts, and contains information on
the items or demand, and a certification by the claimant that the
information presented is correct
Purchase orders or vouchers shall be presented for any bill,
claim or demand, and shall be paid upon the audit, warrant and approval
of the Borough Administrator (BA) and the Qualified Purchasing Agent
(QPA), or, in their absence, their designee. The Chief Financial Officer
(CFO) will then be required to certify the availability of funds and/or
encumber the funds. The CFO (or his/her designee) shall prepare, for
a regular meeting of the Borough Council, a list of all bills, claims
and vouchers which have been received since the last preceding list
was compiled, which shall be filed with the Municipal Clerk as a public
record open to examination. All payments shall be ratified by resolution
of the governing body, allowing the detailed list to be made part
of the public record without the need to read each item.
Due to the nature of services rendered and timing between governing
body meetings and payment due dates, the following expenditures can
be paid prior to governing body approval in order to meet certain
filing requirements or meet payment deadlines:
D. Permits and fees for various capital projects.
E. Payments required by statute to be made at certain times/dates.
F. Payments made to credit/purchasing card processors.