This bylaw establishes and authorizes revolving funds for use by Town departments, boards, committees, agencies or officers in connection with the operation of programs or activities that generate fees, charges or other receipts to support all or some of the expenses of those programs or activities. These revolving funds are established under and governed by MGL c. 44, § 53E 1/2.
[Added 5-8-2017 ATM by Art. 11]
A department or agency head, board, committee or officer may incur liabilities against and spend monies from a revolving fund established and authorized by this bylaw without appropriation subject to the following limitations:
A.
Fringe benefits of employees whose salaries or wages are paid from the fund shall also be paid from the fund.
B.
No liability shall be incurred in excess of the available balance of the fund.
C.
The total amount spent during a fiscal year shall not exceed the amount authorized by Town Meeting on or before July 1 of that fiscal year, or an increased amount of that authorization that is later approved during the fiscal year by the Select Board and Advisory Committee.
[Amended 1-30-2023 STM by Art. 1]
Interest earned on monies credited to a revolving fund established by this bylaw shall be credited to the general fund.
Except as provided in MGL c. 44, § 53E 1/2 and this bylaw, the laws, Charter provisions, bylaws, rules, regulations, policies or procedures that govern the receipt and custody of Town monies and the expenditure and payment of Town funds shall apply to the use of a revolving fund established and authorized by this bylaw. The Town Accountant/Finance Director shall include a statement on the collections credited to each fund, the encumbrances and expenditures charged to the fund and the balance available for expenditure in the regular report the Town Accountant/Finance Director provides the department, board, committee, agency or officer on appropriations made for its use.
[Amended 5-10-2021 ATM by Art. 8; 10-16-2023 STM by Art. 2; 5-12-2025 ATM by Art. 6]
The table establishes:
A.
Each revolving fund authorized for use by a Town department, board, committee, agency, or officer;
B.
The department or agency head, board, committee or officer authorized to spend from each fund;
C.
The fees, charges and other monies charged and received by the department, board, committee, agency or officer in connection with the program or activity for which the fund is established that shall be credited to each fund by the Town Accountant/Finance Director;
D.
The expenses of the program or activity for which each fund may be used;
E.
Any restrictions or conditions on expenditures from each fund;
F.
The fiscal years each fund shall operate under this bylaw.
A Revolving Fund | B Department, Board, Committee, Agency or Officer Authorized to Spend from Fund | C Fees, Charges or Other Receipts Credited to Fund | D Program or Activity Expenses Payable from Fund | E Restrictions or Conditions on Expenses Payable from Fund | F Fiscal Years |
|---|---|---|---|---|---|
Recreation | Board of Recreation | Funds from program participation and field and building rentals | Expenses related to further operations of Recreation Department programs and services | Salary or wages of full-time Recreation Director shall be paid by annual General Fund budget appropriation | Fiscal Year 2018 and subsequent years |
Police and Fire Apparatus Utilization | Police and Fire Departments | Vehicle apparatus rental fees collected from those hiring police and/or fire details requiring the use of police and/or fire vehicles | Repair, replacement or purchase of equipment for fire and police vehicles | Police and Fire Department receipts and expenditures shall be accounted for separately and may only be credited or expensed to their respective departments | Fiscal Year 2026 and subsequent years |
Highway Department | Highway Department | Fee for services and various Town department payments for services | Fee for services and various Town department payments for services | Fiscal Year 2018 and subsequent years | |
Council on Aging Senior Trips and Programs | Council on Aging Department | Funds from program participation | Council On Aging Department program-related expenses | Fiscal Year 2024 and subsequent years | |
Council on Aging Human Services | Council on Aging Department | Funds from community events and programs | Community event-related expenses | Council on Aging salaries or wages cannot be paid from this account | Fiscal Year 2021 and subsequent years |
Council on Aging Community Events | Council on Aging Department | Funds from community events and programs | Community event-related expenses | Council on Aging salaries or wages cannot be paid from this account | Fiscal Year 2021 and subsequent years |
Public Health | Fire Department | Funds from inoculation reimburse-ment and public health services | Expenses related to inoculations and public health services | Public Health salaries or wages cannot be paid from this account | Fiscal Year 2021 and subsequent years |
IT Technology | School Department | Funds from computer protection plan | Expenses related to computer repair or replacement | IT Technology salaries or wages cannot be paid from this account | Fiscal Year 2021 and subsequent years |
Health Department — Community Nurse | Health Department | Funds from programs administered by the Health Department and Community Nurse | Costs and expenses for programs administered by the Health Department and Community Nurse | Salary or wages of full time Town Employees which are paid through General Fund appropriations | Fiscal Year 2026 and subsequent years |
Fire Department Vehicle Repair Program | Fire Department | Funds generated from fees for repair of other municipalities' vehicles by Fire Department staff | Costs and expenses for management of vehicular repair program, along with supplemental funding of ancillary capital and operating needs of fire department | Salary or wages of full time Town Employees which are paid through General Fund appropriations, excepting overtime wage | Fiscal Year 2026 and subsequent years |
Public Works Apparatus | Public Works Department | Vehicle apparatus rental fees collected from those hiring DPW details requiring the use of DPW vehicles | Repair, replacement or purchase of equipment and DPW vehicles | DPW department receipts and expenditures shall be accounted for separately and may only be credited or expensed to the respective department | Fiscal Year 2026 and subsequent years |