[Ord. No. 2418, 3-15-2018]
A.
Creation
of office. The office of City Administrator is hereby created.
B.
Appointment.
The City Administrator shall be appointed by the Mayor, with the approval
of the Board of Aldermen, and appointed to serve at the will of the
Mayor and Board as hereinafter provided. The City Administrator shall,
at a minimum, be a graduate of an accredited college or university
and preferably hold a Bachelor or graduate degree in public administration.
The City Administrator should also possess experience in the field
of municipal or public administrative and financial management.
C.
Full-time
position. The office of City Administrator shall be a full-time position,
and the City Administrator shall perform his/her duties during the
hours set by the Mayor and Board of Aldermen. The City Administrator
shall not hold outside employment for remuneration except with the
consent of the Mayor and the Board of Aldermen.
D.
Compensation.
The City Administrator shall receive such compensation as may be determined
by the Mayor and Board of Aldermen by ordinance from time to time.
E.
Bond.
The City Administrator, before entering upon the duties of the office,
shall file with the City a bond, conditioned upon faithful and honest
performance of the duties of that office and the rendering of full
and proper accounts to the City for funds and property which shall
come into the Administrator's possession or control, in an amount
of not less than one hundred thousand dollars ($100,000.00). The cost
of said bond shall be paid by the City; however, should the City Administrator
be covered by a blanket bond to the same extent, an individual bond
shall not be required.
[Ord. No. 2418, 3-15-2018]
The Mayor is hereby authorized to carry out all of the various
duties, responsibilities and obligations of the City Administrator
when the position of City Administrator is vacant and may designate
an employee of the City to carry out any or all of the duties, responsibilities
and obligations of the City Administrator when the position is vacant.
[Ord. No. 2418, 3-15-2018]
A.
In general.
The purpose of this position is to supervise, coordinate and direct
the City's day-to-day operations. This will be accomplished by directing
the activities of the various City departments and administrative
staff. Working with department heads, the City Administrator will
develop and implement policies/procedures with the approval of the
Mayor and Board of Aldermen. The City Administrator will from time
to time develop goals and objectives for the various departments within
the city and be responsible for overseeing their operations and personnel.
In addition, the City Administrator will address inquiries and requests
of the Board of Aldermen and monitor and provide the Board status
updates on strategic plans and initiatives and major projects of the
City.
B.
Administrative
officer. The City Administrator shall be the chief administrative
officer of the city government subject to the oversight of the Mayor
and Board of Aldermen. Except as otherwise specified by ordinance
or by the law of the State of Missouri, the City Administrator shall
direct, coordinate and generally supervise department heads and employees
and the operation of all departments of the City.
C.
Purchasing.
The City Administrator shall be the purchasing agent for the City.
All purchases amounting to less than five hundred dollars ($500.00)
shall be made under his/her direction and supervision, and all such
purchases shall be made in accordance with purchasing rules and procedures
approved by the Board of Aldermen.
D.
Budget.
The City Administrator shall be the budget officer of the City and
at least sixty (60) days before the start of each fiscal year shall
assemble estimates of the financial needs and resources of the City
for each ensuing year and shall prepare a program of activities within
the financial power of the City, embodying in it a budget document
with proper supporting schedules and an analysis to be proposed to
the Mayor and Board of Aldermen for their final approval.
E.
Financial
reports. The City Administrator shall make monthly reports to the
Mayor and the Board of Aldermen relative to the financial condition
of the City. Such reports shall show the financial condition of the
City in relation to the budget.
F.
Personnel
system. The City Administrator shall act as Personnel Officer of the
City with authority to appoint, promote, discipline and discharge
in the manner provided by law all employees of the City whose appointment
or removal is not otherwise prescribed by law. All employment actions
shall be in accord with State law and City ordinances and the personnel
rules and regulations adopted and revised from time to time by the
Board of Aldermen. The City Administrator shall maintain the records
of all employees of the City, past and present. From time to time
the City Administrator shall review all position classifications and
pay plans and shall recommend to the Mayor and Board of Aldermen such
changes, improvements and modifications as he/she may deem appropriate.
The City Administrator shall have the administrative responsibility
of maintaining and effecting compliance with all pay plans, staffing
allocations and authorizations as shall have heretofore been authorized
by ordinances of the City or resolutions of the Board of Aldermen.
G.
Planning.
The City Administrator shall develop a multi-year strategic plan for
the City. The City Administrator shall provide the Board with reports
and updates on the status of the goals adopted in the strategic plan
at least annually. Budgeting, purchasing, personnel decisions and
capital improvement plans and major functional, operational, organizational
and other projects of the City should be directly aligned to the strategic
plan.
H.
Policy
formulation. The City Administrator shall serve as the professional
staff resource to the Mayor and Board of Aldermen and recommend to
the Mayor and Board adoption of such policies and measures as may
be necessary, prudent or expedient for the health, safety or welfare
of the City or for the improvement of administrative services for
the City.
I.
Board
of aldermen meetings.
1.
Attendance.
The City Administrator shall attend all meetings of the Board of Aldermen
and shall have the right to be heard with respect to matters under
consideration therein but shall have no vote thereon.
2.
Agendas.
The City Administrator shall submit to the Mayor and Board of Aldermen
a proposed agenda for each Board of Aldermen meeting at least forty-eight
(48) hours before the time of the meeting.
J.
Committees,
boards and commissions. The City Administrator shall work with all
Board of Aldermen committees and all City boards and commissions and
help coordinate the work of each and shall attend meetings thereof
as directed by the Board of Aldermen from time to time.
K.
Bid specifications.
The City Administrator shall supervise the preparation of all bid
specifications for services and equipment, and receive sealed bids
for presentation to the Mayor and Board of Aldermen.
L.
State
and federal aid programs. The City Administrator shall coordinate
and apply for grants or assistance from Federal and State programs
which may have application to the City.
M.
City property.
The City Administrator shall have responsibility for all real and
personal property of the City and shall have responsibility for all
inventories of such property and for the upkeep of all such property.
Real and personal property of the City may be disposed of with approval
of the Board of Aldermen.
N.
Investigate
and report. The City Administrator shall have the power to investigate
and to examine or inquire into the affairs or operation of any department
of the City under his/her jurisdiction and shall report on any condition
or fact concerning the City Government requested by the Mayor or Board
of Aldermen.
O.
Record
keeping. The City Administrator shall keep full and accurate records
of all actions taken by him/her in the course of his/her duties, and
he/she shall safely and properly keep all records and papers belonging
to the City which are entrusted to his/her care; all such records
shall be and remain the property of the City and be open to the inspection
by the Mayor and Board of Aldermen at all times.
P.
Absence.
1.
If
the City Administrator is: (a) absent from the City, or (b) unable
to attend to the duties of that office for a period of three (3) or
more consecutive business days, the City Administrator shall designate
an appropriate City employee to serve as Acting City Administrator.
2.
If
the City Administrator is unavailable or unable to attend to the duties
of that office for more than fifteen (15) consecutive working days
the Mayor, with the consent of the Board of Aldermen, may appoint
an appropriate City employee to discharge the duties of the office
until the City Administrator returns to duty.
Q.
Miscellaneous.
In addition to the foregoing duties, the City Administrator shall
perform any and all other duties or functions prescribed by the Mayor
or Board of Aldermen from time to time.
[Ord. No. 2418, 3-15-2018]
At no time shall the duties or authority of the City Administrator
supersede the actions or authority of the Mayor and Board of Aldermen.
[Ord. No. 2418, 3-15-2018]
No member of the Board of Aldermen shall directly interfere
with the conduct of any department, agency or office or with the duties
of employees subordinate to the administrator except at the express
direction of the Board of Aldermen or with the approval of the Administrator.
[Ord. No. 2418, 3-15-2018]
The City Administrator shall serve at the pleasure of the appointing
authority. The Mayor, with consent of a majority of all members of
the Board of Aldermen, may remove the City Administrator from office
at will, and such City Administrator may also be removed by a two-thirds
(2/3) vote of all members elected to the Board of Aldermen independently
of the Mayor's approval or recommendation.
