[Adopted as Ch. 2, Subch. IIC, of the 1998 Code; amended
by Ord. No. 2015-28]
[Amended 12-12-2017 by Ord. No. 2017-24]
Special committees shall only be created by the County Board
or the County Board Chairperson and shall have the membership and
duties prescribed in the order, motion, resolution or ordinance creating
the same and, unless otherwise ordered, shall be appointed by the
County Board Chairperson.
[Amended 10-9-2019 by Ord. No. 2019-12]
Unless specifically provided otherwise by state law or County
Code, any vacancy occurring in any committee, commission, board or
other similar body subject to the jurisdiction of the County Board
of Supervisors shall be filled at the next regularly scheduled meeting
of the County Board of Supervisors. Vacancies shall be filled by the
method prescribed by the statute or Code section controlling the original
election or appointment. The filling of the vacancy may be delayed
if it is determined by the County Board that the delay would permit
the County Board to publicize the vacancy or receive additional information
to aid in the selection process.
A.
Each committee shall elect a Chairperson, who shall be a County Board Supervisor upon convening at the commencement of a session, except where committee organization is otherwise governed by statutes or election per § 15-6. Each committee shall also elect a Vice Chairperson to serve in the Chairperson's absence.
[Amended 5-11-2022 by Ord. No. 2022-1]
B.
Each committee Chair shall establish a regular monthly meeting day
and notify the County Clerk upon selection of the day of the month.
Committee meetings shall be held on the day of the month selected
for the entire session of the Board, and the County Clerk shall establish
a committee calendar with a room assignment reflecting same.
C.
Each committee Chairperson shall give prior notice to the County
Clerk of all meetings and proposed agendas of the committee to permit
proper notice under the law and to avoid conflict with other meetings.
At the commencement of each meeting, the committee Chairperson shall
read the affidavit of posting and such other declarations as are required
by the Open Meeting Law.[1]
[1]
Editor's Note: See § 19.81 et seq., Wis. Stats.
D.
The committee Chairperson shall be responsible for a regular schedule
of meetings, accurate record of minutes and membership attendance
at meetings, and shall be responsible for notifying each committee
member by phone or in writing of any scheduled meeting. The committee
Chairperson shall provide the County Clerk with a copy of the minutes
unless the County Clerk keeps the minutes for the committee. The County
Clerk shall provide the County Board Chairperson with a copy of all
minutes kept or received by the County Clerk. The committee Chairperson
shall further be responsible to certify meeting attendance for per
diem and expenses as follows:
(3)
Certification of attendance forms must be submitted to the County
Clerk by the 10th day of the month following the month in which meeting
attendance, mileage or other reimbursement is claimed.
(4)
The certification of attendance shall include the number of hours
of attendance, a list of other meetings attended on that day, and
round trip mileage.
(5)
The committee Chairperson must inform the County Clerk and County
Board Chairperson of any subcommittee appointments immediately.
E.
Committee Chairpersons, with the approval of the County Board Chair,
may appoint subcommittees consisting of members of the committee and
assign special duties to such subcommittees.
F.
A majority of the members of the committee shall constitute a quorum
for the transaction of business.
[Amended 10-9-2019 by Ord. No. 2019-12]
G.
Special meetings may be called with notice to all members by the
committee Chairperson or on written request of the majority of the
committee members.
H.
Any committee required or entitled to report upon a subject referred
to it may make a majority and minority report.
I.
Any committee member may ask for the privilege of addressing a committee
for a noncommittee member, and if no committee member objects, the
committee Chairperson shall grant the privilege to such noncommittee
member. If a member objects, any committee member may move that the
privilege to address the committee be granted and any member may second
such a motion. If the motion is adopted by a majority vote of the
members present, the committee Chairperson shall grant the right to
address the committee to the noncommittee member and shall limit the
time that such person can address the committee. This procedure shall
not apply to noncommittee members' appearances scheduled as part of
a meeting agenda.
J.
County Board Supervisors appointed or elected to committees shall
be members of said committees only while they hold office as County
Board Supervisors.[2]
[2]
Editor's Note: Former Subsection K, which set as policy that
Board members could not be appointed to advisory committees and immediately
followed this subsection, was repealed 5-12-2021 by Ord. No. 2021-3.
This ordinance also redesignated former Subsection L as Subsection
K.
K.
Two or more committees of the County Board are authorized to meet
jointly as follows:
[Amended by Ord. No. 2001-8]
(1)
Joint meetings may be called at the mutual request of each committee
chairperson and for any lawful purpose within the authority of each
of the committees.
(2)
The joint meeting shall be arranged and chaired by the chairperson
of the standing committee with respect to the issues to be considered.
If there is no standing committee or if more than one standing committee
is involved, the Chairpersons shall select one of their number to
arrange for and chair the joint meeting.
(3)
The Chairperson shall perform all responsibilities under these rules
and under Robert's Rules of Orders throughout the duration of the
joint meeting.
(4)
Each committee participating in the joint meeting must have an individual
quorum. A motion and a second are required from each committee to
place any proposition before the joint meeting. Voting on any proposition
may be done jointly or separately as the Chair directs, but must be
done so that the vote of each individual committee can be ascertained.
