The City reserves the right to perform an in-depth audit of
any expenses submitted by an employee for reimbursement. The Finance
Department has the responsibility for performing such audits from
time to time. Any findings of misrepresentation will be forwarded
to the Department Head for appropriate action. It is the responsibility
of the Director of Finance or his or her designee to:
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1.
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Ensure full compliance by all departments with the procedures
set forth in this Policy.
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2.
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Have all expense reports reviewed for mathematical accuracy,
required receipts, and authorized approval.
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3.
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Review reported expenses for reasonableness and to make inquiries
as deemed appropriate.
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4.
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Return all expense reports that are not in compliance with this
Policy or that require additional substantiation to the responsible
Department Head for appropriate action/response.
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Employees are required to submit expense reports within 10 days
of the completion of any business trip or activity.
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No reimbursement will be made for meals which are provided in
conjunction with air transportation or which are included in the conference/meeting
cost.
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The cost of snacks, beverages, etc., are not eligible for reimbursement.
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As deemed appropriate by the Department Head, meal costs for
local training may be eligible for reimbursement. The appropriateness
and reasonableness of the expense will be reviewed by the Director
of Finance.
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