The Board of Aldermen shall elect a Clerk for such Board of Aldermen, to be known as "the City Clerk," whose duties and term of office shall be fixed by ordinance. Among other things, the City Clerk shall keep a journal of the proceedings of the Board of Aldermen. He/she shall safely and properly keep all the records and papers belonging to the City which may be entrusted to his/her care; he/she shall be the general accountant of the City; he/she is hereby empowered to administer official oaths and oaths to persons certifying to demands or claims against the City. The City Clerk shall act as Treasurer for the City of Sweet Springs and perform any duties regarding that office as required by the Board of Aldermen.
[CC 2012 § 5.020; Ord. No. 33]
A.
The City Clerk shall attend the meetings of the Board of Aldermen and shall keep minutes of the meetings and shall reasonably record the same in a journal. He/she shall take safely and properly keep all the records and papers belonging to the City which be entrusted to his/her care. He/she shall be the general accountant of the City. He/she shall charge the Chief of Police with all fines reported by the Mayor, for which executions have been issued, in a book kept for that purpose. He/she shall affix the seal of the City to all public documents, keep all papers in his/her office required for individual use or by any official of the City. He/she shall from time to time issue and deliver to the City Collector as many licenses as may be required in the business of the City, signed by the Mayor and have the seal of the City affixed, and shall set forth the particular privilege and place licensed. He/she shall procure books and other necessary articles for the Board of Aldermen, and necessary in the City government, including postage on official documents, and shall monthly render his/her account to the Board of Aldermen who shall settle and adjust same.
B.
He/she shall record all City ordinances and official bonds of City officers, and bonds of persons having obtained licenses where bonds are required by the Board of Aldermen.
C.
The City Clerk shall be the keeper of the public account books of the City, the keeper of all accounts, vouchers, documents, bonds, or coupons paid or redeemed and all papers relating to accounts and contracts of the City, and its financial affairs not required by law or ordinance to be kept in some other place or by some other person. He/she shall keep, in a set of books provided by the Board of Aldermen for that purpose, accurate accounts between the City and all officers of the City charged with the collection, custody, or disbursement of public moneys and shall enter therein all receipts and payments, from what source derived and on what account paid out. He/she shall keep a register of all warrants drawn upon the City treasury, specifying the number, date, to whom payable, on what fund drawn, and the amount of each one. He/she shall draw all warrants upon the City Treasurer, and express in the body of each and every warrant which he/she may draw upon the Treasurer the particular fund out of which such warrant is to be paid.
D.
The City Clerk shall prepare all certificates of election, commissions, appointments, and other official documents required by ordinance to be issued.
E.
In all cases of accounts or claims ordered and allowed against the City and for the payment of which the Mayor and the Board of Aldermen shall have made the necessary appropriations, it shall be the duty of the City Clerk to draw a warrant upon the Treasurer for the amount due. All warrants so drawn upon the City Treasurer shall be signed by the Mayor, and the City Clerk shall attest the same and affix thereto the seal of the City.