[Adopted 9-20-2018 by Ord. No. 991]
The purpose and intent of these regulations is to abide by the
requirements of N.J.S.A. 52:27D-20.1 and N.J.A.C. 5:30-17.1 et seq.,
governing electronic disbursement controls for payroll purposes.
As used in this article, the following terms shall have the
meanings indicated:
CHIEF FINANCIAL OFFICER or CFO
The individual statutorily responsible for supervising the
accounts and finances of a local unit, and shall include any certifying
and approval officer appointed pursuant to N.J.S.A. 40A:5-17a, any
individual appointed in accordance with N.J.S.A. 18A:19-4.1, or such
individual in similar capacity legally appointed by the governing
body of a local unit.
CONTRACT
Any written agreement entered into by a local unit and a
disbursing organization for the purposes authorized in these rules.
DEDICATED CASH ACCOUNT
A demand deposit bank account owned by the local unit and
funded solely for use by a disbursing organization in performing its
duties and responsibilities in accordance with the contract.
DISBURSEMENT
Any payment of moneys, including any transfer of funds, by
any means, to the dedicated cash account established for use by a
disbursing organization.
PAYMENT DOCUMENTATION
Includes transmittals, remittance forms, tax returns, releases,
filings, reports, and tapes supporting the disbursement of funds.
PAYROLL
The object and result of all preparations and calculations
for, and the disbursement of, salaries and wages, all withholdings
therefrom, and additional liabilities related thereto.
THIRD-PARTY DISBURSEMENT SERVICE
Such service or services of the type described in these rules.
Such service or services may include the processing and disbursing
of payroll and payroll agency obligations.
TRANSACTION
Any activity that, in accordance with sound fiscal practices,
affects the general books of entry, ledgers, records, or logs of a
local unit.
Upon the adoption of these regulations, the Borough Administrator
and Purchasing Agent, with the assistance of the Chief Financial Officer
and the Borough Attorney, as necessary, are hereby authorized and
directed to enter into a contract for payroll service in accordance
with all local public contracting laws and N.J.A.C. 5:30-17. Appointment
of the payroll service shall be by separate resolution of the Borough.