[Adopted as Sec. 2.07 of the prior Code]
When requested by the Chairperson, Town Board or Town Administrator,
each officer, department and committee shall annually file with the
Town Clerk/Treasurer an itemized statement of disbursements made to
carry out the powers and duties of such officer, department or committee
during the preceding fiscal year, and a detailed statement of the
receipts and disbursements on account of any special fund under the
supervision of such officer, department or committee during such year,
and of the conditions and management of such fund; also detailed estimates
of the same matters for the current fiscal year and for the ensuing
fiscal year. Such statements shall be presented in the form prescribed
by the Town Clerk/Treasurer and shall be designated as "Departmental
Estimates," and shall be as nearly uniform as possible for the main
division of all departments.
Pursuant to § 60.44(2), Wis. Stats.:
A.
The payment of a claim against the Town may be made from the Town
treasury under § 66.0607, Wis. Stats., if the Town Clerk/Treasurer
approves in writing the claim as a proper charge against the Town
treasury. A claim against the Town is a proper charge against the
Town treasury if the Town Clerk/Treasurer determines that all of the
following conditions have been met:
(1)
Funds are available under the Town budget to pay the bill or voucher.
(2)
The item or service covered by the bill or voucher has been authorized
by the Town Board or an authorized Town official, agent, or employee.
(3)
The item or service covered by the bill or voucher has been supplied
or rendered in conformity with the authorization.
(4)
The claim appears to be a valid claim against the Town.
B.
The Town Clerk/Treasurer may require submission of proof to determine compliance with the conditions under Subsection A prior to approval. (For example, the Town Clerk/Treasurer may require verification of quantity, quality, etc., by another Town official or employee.)
C.
After determining that the conditions under Subsection A will be met, the Town Clerk/Treasurer shall indicate approval of the claim by placing his or her signature on the bill or voucher. Upon approval of a bill or voucher under this procedure, the Town Clerk/Treasurer shall prepare and sign a check and have it countersigned by the Town Chairperson and Town Administrator pursuant to § 66.0607, Wis. Stats. The Town Clerk/Treasurer shall then mail or deliver the completed check to the appropriate party. As required in § 66.0607(3), Wis. Stats., a certified copy of this article shall be filed with each public depository with which the Town deposits funds.
D.
Monthly report of claims. The Town Clerk/Treasurer shall file with
the Town Board, at least monthly, a list of claims approved, showing
the date paid, name of claimant, purpose and amount.
Pursuant to §§ 60.31(2) and 19.01, Wis. Stats.,
the Town shall provide a blanket bond from a surety company for the
Town Clerk/Treasurer. The amount of such blanket bond shall not be
less than $50,000.
The Town Clerk/Treasurer shall not receive any money into the
treasury from any source except on account of taxes levied and collected
during the fiscal year for which he or she may then be serving, without
giving a receipt in triplicate therefor in the manner specified by
the Town Board. The Clerk/Treasurer shall charge the amount thereof
to the treasury and credit the proper account. The payment of the
money to any receiving agent of the Town or to the Town or to the
Clerk/Treasurer shall be safeguarded in such manner, as the Town Board
shall direct.
Pursuant to § 70.67(2), Wis. Stats., the Town Clerk/Treasurer
is not required to give a bond to the county treasurer. The Town shall
pay, if the Town Clerk/Treasurer fails to do so, all taxes of every
kind required by law to be paid by the Town Clerk/Treasurer to the
County Treasurer. A certified copy of this section shall be filed
with the County Treasurer.
The Town Clerk/Treasurer is authorized to prepare a statement
of real property status form to be used to provide information often
requested for transfers of real property such as the amount of outstanding
special assessments, deferred assessments, changes in assessments,
amount of taxes, outstanding water, electric and sewer bills, current
water, electric and sewer bills, contemplated improvement, floodplain
status, violation of the building and health codes and similar information.
Any such information sought shall be provided to the person requesting
it on said form. The Town Clerk/Treasurer shall collect a fee set
by the Town Board for compiling such information on said form. The
Town Clerk/Treasurer shall have a minimum of 24 hours to satisfy such
requests.
Except as provided for in § 66.0115, Wis. Stats.:
A.
No license or permit shall be granted to any applicant for operation
on any premises, or for operation with any equipment, for which taxes,
assessments, forfeitures or other financial claims of the Town are
delinquent.
B.
No license or permit shall be granted to any applicant or agent who
has delinquent taxes for any real or personal property within the
Town or who has delinquent assessments, forfeitures or other financial
claims owed to the Town.
An audit of the financial records shall be conducted at least
once a year by a certified public accountant not otherwise employed
by the Town.
For the purpose of this article, the following terms, phrases,
words, and their derivations shall have the meaning given herein.
If not defined herein, the word, term or phrase shall have the definition
commonly accepted including a relevant definition contained in the
Wisconsin Statutes. When not inconsistent with the context, the words
used in the present tense include the future, words in the plural
number include the singular number and words in the singular number
include the plural number. The word "shall" is always mandatory and
not merely directory:
Land which is subject to flooding which is at or below base
flood elevation. The floodplain includes the floodway and flood-fringe
areas.
Includes a corporation, firm partnership, association, organization
and any other group acting as a unit as well as individuals, including
a personal representative, receiver or other representative appointed
according to law. Whenever the term "person" is used in any section
of this article prescribing a penalty or fine, as to partnerships
or associations, the work shall include the partners or members thereof,
and as to corporations, shall include the officers, agents or members
thereof who are responsible for any violation of such section.
The Town of Rome, Adams County, Wisconsin, or any duly appointed
designate thereof, including, but not limited to, the Town Board and
Town committees.
The present governing body of the Town or any successors
to the legislative power of said body, or any duly appointed designate
thereof.
