There shall be a Capital Improvement Planning Committee ("Committee"), which shall perform the duties set forth in the following sections of this chapter and shall be governed by the provisions thereof. Said Committee shall consist of nine members plus the Town Accountant. The Committee shall be appointed by the Select Board and composed of one member of the Advisory Board, one member of the Select Board, one member of the Planning Board, the School Superintendent or designee, the Town Manager or designee, and four citizens of the Town appointed by the Select Board. The Town Accountant shall be an ex officio Committee staff member without voting privileges and shall not be counted for quorum purposes. The Committee shall choose its own officers and shall serve without compensation.
[HISTORY: Adopted by the Town Meeting of the Town of Hull 5-6-2024 ATM by Art. 19[1]. Amendments noted where applicable.]
A.
Members so appointed shall be appointed following the conclusion of the Annual Town Meeting and shall serve for the fiscal year following appointment, except those appointed after the start of the fiscal year shall serve for the remainder of that fiscal year. Said members may be reappointed for successive terms.
B.
Members of boards serving on said Committee shall be appointed annually by their respective boards. Said members may be reappointed for successive terms.
Whenever any vacancy shall occur in the Committee, it shall be filled by the appointing authority which appointed the member whose position shall have become vacant. Any person appointed to fill a vacancy in the Committee shall hold office for the unexpired term of the person whom he or she succeeds.
It shall be the duty of the Committee to ascertain annually what capital improvement projects will be required by the Town during the next five years. In making this determination, it may consult with Town, county, federal and state officials and with other boards and committees of the Town.
The Committee shall study proposed capital projects and improvements involving major, nonrecurring, tangible projects and assets which:
1) | are purchased, leased, lease-purchased or similar procurement or undertaken at intervals of not less than five years; | |
2) | have a useful life of at least five years; and | |
3) | cost over $50,000. |
Capital Improvement Plan: All officers, boards, and committees, including the Select Board and School Committee, shall, by January 15th of each year, give to the Town Manager, for presentation to the Committee, information concerning all anticipated projects requiring Town Meeting action during the ensuing five years. The Committee shall consider the relative need, impact, timing, and cost of these expenditures and the effect that each will have on the Town's financial position. |
Annual Report: The Committee shall prepare an annual report recommending a capital improvement budget for the next fiscal year and a capital improvement program with recommended capital improvements for the following four fiscal years. The report shall be submitted to the Town Manager and presented to the Select Board at the annual Draft Town Budget presentation. |
Reporting: The Committee shall publish and distribute to each voter electronically and/or in print an annual report and such further reports as it deems advisable, and shall include in such reports its estimates of income, operational expenses and tax rates, and its recommendations for scheduling capital outlays and for the financing of such outlays as in its judgment cannot be or should not be paid for entirely out of the current revenues and available funds. The Committee shall file its original report with the Town Clerk. |