[Adopted 7-10-2014 by L.L. No. 2-2014 (Ch. 26, Art. I, of the 1996 Code)]
General Municipal Law § 103 requires competitive bidding
for purchase contracts and public works contracts and has historically
required that such bids be awarded to the lowest responsible bidder
whose bid meets the requirements of the specifications for the project.
Section 103 was amended to provide that by enacting a local law so
providing, towns and other municipalities may award purchase contracts
which would otherwise be subject to the "lowest bidder" rule on the
basis of best value, as defined in State Finance Law § 163,
to a responsive and responsible bidder or offerer. The Town Board
hereby determines that it is in the best interest of the Town of Macedon
and its residents for the Town Board to have the authority to award
purchase contracts on the basis of best value.
On and after the effective date of this article, the Town of
Macedon may award purchase contracts, including contracts for service
work, but excluding any purchase contracts necessary for the completion
of a public works contract pursuant to Labor Law Article 8, on the
basis of best value, as defined in State Finance Law § 163,
to a responsive and responsible bidder or offerer.
A.
Where the basis for award is the best value offer, the Town Board
shall document, in the procurement record and in advance of the initial
receipt of offers, the determination of the evaluation criteria, which,
whenever possible, shall be quantifiable, and the process to be used
in the determination of best value and the manner in which the evaluation
process and selection shall be conducted.
B.
Where appropriate, the solicitation shall identify the relative importance
and/or weight of cost and the overall technical criterion to be considered
by the Town Board in its determination of best value.
C.
The election to award any such contract on the basis of best value
shall be made by the Town Board. In the event that no such election
is made, purchase contracts will continue to be awarded to the lowest
responsible bidder furnishing any required security.
