[HISTORY: Adopted by the Town Council of the Town of East Longmeadow as Ch. 4, § 4.040, of the 1982 General Bylaws. Amendments noted where applicable.]
The Town Clerk shall keep and cause to be permanently bound one or more files of Town reports. The Town Clerk shall furnish all boards and committees with a copy of all votes affecting them. The Town Clerk shall not allow original papers or documents of the Town to be taken from the Clerk's office, except as they remain in the Clerk's custody or by authority of law.
The Town Clerk shall record suitable minutes of Town Council meeting proceedings and the results of all votes cast at Town Council meetings held during the Clerk's term of office.
The Town Clerk shall keep a file of all reports submitted by all multiple-member bodies of the Town and all documents relating to the affairs of the Town which come into the Clerk's custody. The Town Clerk shall suitably index all such reports and all Town Council meeting votes. The results of all primaries and elections held must also be duly recorded.
[Amended 6-15-2021; 4-12-2022; 2-27-2024]
The Town Clerk shall charge fees for the following in amounts set from time to time and available in the Town Clerk’s office:
1.
For entering an amendment of a record of the birth of an illegitimate child subsequently legitimized
$25
2.
For correcting errors in a record of birth
$25
3.
For furnishing a certificate of a birth
$15
4.
For filing a certificate of a person conducting business under any title other than the person's real name
$40
5.
For filing by a person conducting business under any title other than the person's real name of a statement of change of residence, or of discontinuance, retirement or withdrawal from, or of a change of location of such business
$20
6.
For recording the name and address, the date and number of the certificate issued to a person registered for the practice of podiatry in the commonwealth
$20
7.
For correcting errors in a record of death
$25
8.
For furnishing a certificate of death
$15
9.
For entering a notice of intention of marriage and issuing certificates thereof
$40
10.
For entering a certificate of marriage filed by persons married out of the commonwealth
$40
11.
For issuing a certificate of marriage
$15
12.
For furnishing an abstract copy of a record of marriage
$10
13.
For correcting errors in a record of marriage
$25
14.
For recording a power of attorney
$5
15.
For recording a certificate of registration granted to a person to engage in the practice of optometry, or issuing a certified copy thereof
$20
16.
For recording the name of the owner of a certificate of registration as a physician or osteopath in the commonwealth
$20
17.
For recording an order granting locations of poles, piers, abutments or conduits, alterations or transfers thereof, and increase in the number of wires and cable or attachments under the provisions of MGL c. 166, § 22
$40
18.
For filing a copy of written instrument or declaration of trust by the trustees of an association or trust, or any amendment thereof, as provided by MGL c. 182, § 2
$20
19.
For recording a deed or lot or plot in a public burial place or cemetery
$5
20.
Voter's card
$5
21.
Dog license
$10
22.
Dog license (non-spayed/-neutered).
$20
23.
Dog license renewal (late fee)
$10
24.
Kennel license
1 to 4 dogs
$30
5 to 10 dogs
$60
More than 10 dogs
$100
The Town Clerk shall annually prepare and submit to the Town Manager a report that shall contain:
A. 
A copy of every Town Council meeting vote acted upon, showing in detail the number for and against or whether the vote was by majority or by unanimous vote. The report of every Town Council meeting will also show the opening and closing of the meeting.
B. 
A full report of the annual Town Election and every state or special election.
[Amended 4-12-2022]
C. 
A complete list of the elected Town officers, with their salaries or compensation and the expiration of the term of office of each member.
[Amended 4-12-2022]
D. 
A complete list of all appointees for the year and other appointments of the Town Manager, and the expiration of the term of office of each member, where possible.
E. 
A statement of dog licenses issued and other fees collected and turned over to the Town.
[Amended 4-12-2022]
F. 
A report of the number of births, marriages and deaths, showing a comparison with the two previous years.
A. 
No resignation of a member of a multiple-member body shall be deemed effective unless and until such resignation is filed with the Town Clerk or such later time certain as may be specified in such resignation.
B. 
Upon receipt of a resignation, the Town Clerk shall notify the remaining members of the multiple-member body, if the resignation is received from a multiple-member body; and the Clerk shall further notify the Town Manager, and such notification shall include the effective date of the resignation.
A. 
The Town Clerk shall give bond to the Town for the faithful performance of the Clerk's duties in a form approved by the Commissioner of Revenue, in such sum not less than the amount established by said Commissioner, or which shall be fixed by the Town Manager.
B. 
The surety bonds of the Town Collector/Treasurer, Deputy Collector of Taxes and Town Clerk shall be in the custody of the Town Clerk and kept in a fire-rated and waterproof Town vault.
[Amended 4-12-2022]
[Added 4-12-2022]
The Town Clerk shall supervise voter registration, election officers and direct the preparation of ballots, polling places, voting equipment, voting lists and certify nomination papers and initiative petitions. The Town Clerk shall also serve on the Board of Registrars and administer campaign finance laws.
[Added 4-12-2022]
The Town Clerk, as the Records Access Officer (RAO), shall respond to requests for access to public records, assist individuals seeking public records in identifying the records requests, assist in the preservation and management of public records and prepare guidelines to enable requestors to make informed requests.