[1980 Code § 4-15, 1; Ord. No. O-26-89; Ord. No. O-2-08]
The Town Council shall appoint a Municipal Clerk, who shall serve as Clerk of the Council. The Municipal Clerk shall, prior to his appointment, have been qualified by training or experience to perform the duties of the office. The Municipal Clerk shall serve for a term of three years from the date of his appointment unless he qualifies for tenure pursuant to N.J.S.A. 40A:9-133-7 or amendments thereto, in which case he shall hold office during good behavior. The compensation of the Municipal Clerk shall be at the rate fixed by ordinance.
[Ord. No. O-2-08]
No person shall be appointed as Municipal Clerk unless he shall have a registered Municipal Clerk Certificate issued pursuant to N.J.S.A. 40A:9-133 et seq.
[1980 Code § 4-15, 2; Ord. No. O-26-89]
The Council may appoint a Deputy Municipal Clerk who shall serve during the absence or disability of the Municipal Clerk. Prior to his appointment, the Deputy Municipal Clerk shall have been qualified by training or experience to perform the duties of the office. The Deputy Municipal Clerk shall serve for a term of three years, commencing January 1st of the year of appointment. The compensation of the Deputy Municipal Clerk shall be at the rate fixed by ordinance.
[1980 Code § 4-15, A-M; Ord. No. O-11-95; Ord. No. O-2-08]
The Municipal Clerk, or during the absence or disability of the Municipal Clerk, the Deputy Municipal Clerk, shall:
a. 
Serve as Clerk of the Town Council and keep the minutes and records of its proceedings in appropriate books or journals to be maintained in his office.
b. 
Record all ordinances and resolutions adopted by the Council and, at the close of each year, with the advice and assistance of the Municipal Attorney, bind, compile or codify all the ordinances and resolutions or true copies thereof of the municipality which then remain in force and effect. The Municipal Clerk shall also properly index the record books, compilation or codification of ordinances and resolutions.
c. 
Have custody of and safely keep the Town Seal and all records and documents, reports, papers and maps required to be filed in his office.
d. 
Provide secretarial and clerical services for the Councilmembers in the discharge of their official duties.
e. 
Cause the Town Seal to be affixed to instruments and writings when authorized by ordinance or resolution, or when necessary to exemplify any document or record in his office or to certify any act or paper which, from the records in his office, shall appear to have been a public act of the Town or a public document. He shall not affix the Seal or cause or permit it to be affixed to any instrument or writing or other paper, except as provided in this section, unless required by the Charter or general law.
f. 
Enter after each ordinance his certificate of due and proper passage and of the proof of the due publication thereof, but his omission to certify any ordinance or proof of publication thereof as hereby directed shall not impair or affect the validity in any respect. Certified copies of all ordinances and resolutions shall forthwith be distributed to the Municipal Attorney and to all departments of the Town that may be affected thereby.
g. 
Prepare a copy of all ordinances or proposed ordinances which will require publication under the Charter or general law, and cause the same, properly attested, to be published in any newspaper legally qualified for the publication of official Town advertisements, and file in his office the requisite proofs of such publication.
h. 
Prepare the agenda upon recommendations of the Council for each regular meeting and issue notices to the respective members of the Council and to all other persons whose attendance may be required at any regular meeting of the Council. Such notice shall be in accordance with the schedule of the regular meetings of the Town Council to be held during the ensuing year, which the Municipal Clerk shall prepare, post and submit within seven days following the annual organization or reorganization meeting of the Council, or, if there be no such organization or reorganization meeting in the year, then by not later than January 10 of such year, pursuant to the terms of the Open Public Meetings Act, N.J.S.A. 10:4-1 et seq. The Municipal Clerk shall, whenever a special meeting of the Council is called in accordance with law, issue and cause notices thereof to be served upon the members of the Council and other persons whose presence may be required.
i. 
Communicate officially the actions of the Town Council to the person or persons affected and retain the matters on the agenda of the Council for such further dispositions as may be required. Each officer and employee shall, unless otherwise directed, direct his response to the action of the Town Council to the attention of the Municipal Clerk for presentation to and information of the Council.
j. 
Charge and receive for the use of the Town such fees for searches, transcripts and certifications as shall be authorized by the governing body or general law.
k. 
Perform such other duties as may be provided by general law, the Charter and ordinances of the Town and as the Town Council may prescribe.
l. 
Operate the office of local Registrar of Vital Statistics for the Town of Morristown pursuant to law.
m. 
Act as Parliamentarian to the Town Council, providing advice to the President of the Council and to any Councilmember requesting the same concerning the proper application of any rule or rules of procedure which the Council may adopt.
n. 
Perform all of the duties of Custodian of Government Records as required by N.J.S.A. 47:1A-1 et seq.
[1980 Code § 4-16]
The Municipal Clerk, subject to the supervision of the Town Council, shall:
a. 
Be the depository for and custodian of all official surety bonds furnished by or on account of any officer or employee except his own bond, which shall be placed in the custody of the Treasurer; of all insurance policies upon or with respect to risks insured for the benefit of the Town or to protect it against any claim, demand or liability whatsoever; and all formal contract for work, labor, services, supplies, equipment and materials to which the Town may be a party.
b. 
Be the depository for and custodian of all performance bonds running to the Town as obligee, or any other form of security given by a contractor, subdivision developer or other person on account of work done or to be done in or for the Town.
c. 
Have custody of all deeds and leases of property owned or occupied by the Town.
[1980 Code § 4-17]
No rule or general regulation made by any department, officer, agency or authority of the Town, except such as relates to the organization or internal management of the Town government or a part thereof, shall take effect until it is filed with the Municipal Clerk. The Municipal Clerk shall maintain a current compilation of all such rules and regulations, which shall be available for public inspection in his office during business hours.