The Director of Finance shall establish the City's accounting procedure in such manner that the accounts will show all financial transactions of every branch of the City government and all financial transactions relating to all appropriations, funds, and sub-funds, all cash receipts and disbursements, and all transactions affecting the acquisition, custody, and disposition of assets. Such accounts shall at all times show the fiscal condition of the City, including the current revenues and expenses of all municipal funds and accounts.
He shall keep in a suitable book and accurate list of all warrants drawn upon the City Treasury, showing the date, number, and amount of each, the name of the person in whose favor drawn, and the fund out of which each warrant is payable.
The Director of Finance shall require all officers charged in any manner with the receipt, collection, or disbursement of City funds to submit to him monthly reports in writing showing in detail all such receipts, collections, and disbursements. If any such officer shall neglect to make such report or to adjust his accounts whenever required by the Director of Finance or to pay over to the proper officer any money in his possession belonging to the City, it shall be the duty of the Director of Finance to cause a written notice to be served upon such officer and his sureties demanding a settlement of his accounts with the City forthwith. In case of neglect or refusal of such officer to make such settlement and pay over said moneys for a period of 10 days after the service of said notice, the Director of Finance shall report such officer to the City Manager for his action in the matter, and proceedings shall be instituted against such delinquent officer and his sureties for the recovery of any money due said City.
The City Clerk shall keep in his office a correct list of all local and public improvements ordered by the City Council and let under contract by the City. All contracts and specifications therefor made by authority of the City Council in relation to such improvements shall be filed in the City Clerk's office.
It shall be the duty of said Director of Finance, whenever any warrant for the collection of any special tax: or special assessment shall be certified to him by the Clerk of the county or Circuit Court of McLean County, immediately to give notice to persons whose names are in the assessment roll, or the occupants of the property assessed by written notice, informing them of said special assessment and request payment. It shall be the duty of said Director of Finance to certify opposite each tract or lot on which the assessment is paid, together with the name and address of the person paying same, also the date of payment; and he shall satisfy the respective-judgment of the same on the judgment records of the McLean County Circuit or County Courts.
It shall be the duty of said Director of Finance, on or before the last day required by the County Treasurer in each year, to make a report in writing to the general officer of the county designated by the general revenue laws of this State to apply for judgment and land for taxes, of all the lands, town lots, tracts or parcels of real estate on which he shall be unable to collect special assessments, or installments thereof, matured and payable, or interest thereon, or interest due on installments not yet matured, on all warrants in his hands, with the amount of such delinquent special assessments or installments and interest together with his warrants; which report shall be accompanied with the oath of the said Director of Finance that the list is a correct return and report of the land, town lots, and real property on which the special assessments or special taxes levied by the City or installments thereof or interest thereon, remain due and unpaid; that he is unable to collect the same or any part thereof, and that all due notices required by law have been duly given.
All moneys received on any special assessment shall be held by said Director of Finance as a special fund to be applied to the payment of the improvement for which the assessment was made, and said money shall be used for no other purpose whatever, unless to reimburse the City for money expended for such improvement out of its general fund.
Said Director of Finance shall attend all sales of real estate in said City to enforce the collection of any special tax or special assessment levied and assessed by ordinance of the City Council for any public improvement and shall bid at such sales on behalf of the City when directed so to do by the Council.
At the close of each month, and at any other time if so ordered, the Director of Finance shall prepare and submit to the City Manager a statement of the condition of each appropriation and fund or sub-fund and such other reports as may be required of him. At the close of the year, he shall submit to the City Manager a complete report of the financial transactions of the year and the condition of the City's finances, including a balance sheet for each fund, and such other reports as are required by law.
He shall within 20 days after the first day of May in each year make out an annual report for publication, giving a detailed statement of all the receipts and revenues of the City during the preceding year. Said report shall detail the resources and liabilities of the City, the condition of all unexpended appropriations, all contracts' unfulfilled, the balance of money remaining in the treasury, all sums due and outstanding, and all other matters necessary to exhibit the true financial condition of the City. When examined and approved by the City Manager, said report shall be published in such manner as the Council may direct.
The Director of Finance shall examine all payrolls, vouchers, bills, and other claims and demands against the City and shall not issue a warrant for payment thereof, unless he has found by diligent investigation that the claim is in proper form, correctly computed and duly approved; that it is justly and legally due and payable; and that it is accompanied by the certification of a responsible official of the department concerned that the goods and services listed therein were actually received. He may require a statement in writing under oath as to any fact or matter concerning the justness or correctness of any such bill or claim. If he finds a claim to be fraudulent, erroneous, or otherwise invalid, he shall refuse to authorize the payment of the same and shall make immediate report of the circumstances to the City Manager.
A. 
The Director of Finance shall prepare immediately preceding each regular bimonthly meeting of the Council a warrant on the Treasurer for the payment of all sums due from the City, listing each item and the fund out of which it is payable; which warrant when properly signed by the Mayor and Clerk shall authorize the issuance of a voucher or check as provided by law for the payment of each item.
B. 
No item shall be included in such warrant unless it has been authorized by the Council. A list of all items to be paid shall be submitted to the Council before the warrant on the Treasurer is submitted to the Mayor for his signature. Such list shall contain the statement of the Director of Finance and of the City Manager to the effect that all items contained therein are proper expenses due from the City for services performed or materials furnished to the City. Approval of such list of items to be paid by the Council on a roll call vote shall constitute the Council's approval of the payment of all expenses listed thereon; provided that the Council may, in the motion to approve payment, except specific items from such approval, in which case such items shall not be paid.
C. 
Notwithstanding any other provision in this chapter contained, where employees' services have been previously authorized and such services performed and being due and payable, the payment for such services may be made and a regular warrant on the Treasurer for such payments issued without requiring further Council authorization. It shall be the duty, however, of the Director of Finance to prepare a report of such payments so made to be presented to the Council at the next meeting following for further approval of the payments so made.
D. 
If the Director issues a warrant authorizing payment of any item for which no appropriation has been made or for the payment of which there is not a sufficient balance in the proper appropriation and allotment, or which is otherwise contrary to law, he and his sureties shall be individually liable to the City for the full amount thereof.
A. 
The Director of Finance shall conduct a thorough and continuous internal audit of all receipts, payments, assets, and liabilities of all funds handled by the City, or by any agency there of, in order to protect the City from loss through accident, negligence or dishonesty. Said Director of Finance shall audit all reports of officers handling any City moneys, including the Police Magistrate, and submit the same to the City Manager, together with any objections he has thereto. It shall be his responsibility to see that all amounts legally due the City are correctly computed, collected in full, and deposited in the treasury to the credit of the proper fund and account. He shall verify the daily cash transactions and certify to the correctness of the daily cash report.
B. 
At least once a year, he shall audit the securities and insurance policies and official bonds of the City and shall determine whether City property is properly and adequately insured and whether City employees are properly and adequately bonded, reporting his findings to the, City Manager.
C. 
He shall maintain an inventory of all real property owned by the City and of all other property of the City having a useful life of one year or more. No money shall be received by any department of the City except by means of a numbered receipt or other controlled stationery prescribed, furnished, and controlled by the Director of Finance. No money shall be paid, out of the treasury except by means of a warrant issued by the Director of Finance.
The Director of Finance shall, when so ordered by the City Manager, and may upon his own initiative, make special audits and investigations into the finances of any department of the City government.
The Director of Finance shall procure from all persons or corporations operating Public Service Utilities, other than municipal utilities, in the City, and cause to be placed on file such reports as they by law or this Code or otherwise are required to make to the City or any of its officers, and he shall procure copies of such reports as are made to the State or to any public office or department and shall cause the same to be placed on file and shall collect, or cause to be collected, all license fees, franchise taxes, rentals, or other moneys which may be due or become due to the City. He shall report to the City Manager any failures to make reports or pay money due to the City, with such recommendations in relation thereto as he may deem proper. He shall, whenever the City has authority so to do, cause to be examined the accounts and records of any person or corporation operating such service utility in the City and shall report to the City Manager any refusal to permit such examination.
[Amended by Ord. No. 2018-89; 9-22-2025 by Ord. No. 2025-070]
The Finance Director shall have the authority to impose a fee as set forth in the Schedule of Fees against any person who presents a payment to the City of Bloomington to satisfy any obligation due from such person to the City, when such payment is returned unpayable for any reason. The Finance Director may promulgate rules and regulations not inconsistent with the enforcement and application of this section. The term "rules and regulations" includes, but is not limited to, a case-by-case determination of whether or not the fee imposed by this section applies.
[Ord. No. 1998-131]
Any fees, debts, accounts receivable or other payments due to the City which remain unpaid more than 60 days after the date for payment specified in the written instrument creating the obligation to pay or, if no written instrument created the obligation to pay, 60 days after the due date set forth in the first demand for payment sent by the City to the debtor, shall have an interest penalty of 10% per month assessed on the unpaid principal of such fee, debt, account receivable or other payment. This interest penalty may be waived, reduced, or otherwise settled by the City Manager. This § 16-220 does not apply to fees, debts, accounts receivable or other payments where another City ordinance sets forth a penalty for late payment which more specifically applies to such other fee, debt, account receivable or other payment.
The Director of Finance shall deposit each day in the usual course of business, to the credit of the City in any bank in the City of Bloomington, all moneys belonging to the City collected by or coming to him in his official capacity.