[1973 Code § 2-3.1]
The Township Council shall choose a Township Manager solely
on the basis of his executive and administrative qualifications, with
special reference to his actual experience in, or his knowledge of,
accepted practice in respect to the duties of his office as hereinafter
set forth. The Township Manager shall hold office for an indefinite
term and may be removed by a majority vote of the Council pursuant
to the Charter.
[1973 Code § 2-3.2]
The Manager may designate a qualified administrative officer
of the Township to perform his duties during his temporary absence
or disability. In the event of his failure to make such a designation,
the Council may by resolution appoint an officer of the Township to
perform the duties of the Manager during such absence or disability,
until he shall return or his disability shall cease.
[1973 Code § 2-3.3]
The Manager shall be the Chief Executive and Administrative
Officer of the Township. The Manager shall see that all ordinances,
resolutions and policies of the Council, and all State laws which
are subject to enforcement by Township action are faithfully enforced
and executed. The Manager shall:
a.
Represent the Township and assert its proper interests in relation
to the State and other political subdivisions, and with respect to
municipal contracts and franchises.
b.
Attend all meetings of the Township Council with the right to take
part in the discussions, but without the right to vote.
c.
Keep the Council advised of the financial condition of the Township,
make reports to the Council as requested by it, and at least once
a year make an annual report on administration of the Township government
for the benefit of the Council and the public.
d.
Study the governmental and administrative operations and needs of
the Township government, and prepare and recommend to the Council
necessary and desirable plans and programs to meet present and foreseeable
needs.
e.
Investigate at any time the affairs of any officer, employee, Division
or Department of the Township.
f.
Perform such other duties as may be required of the Township Manager
by ordinance or resolution of the Township Council.
[1973 Code § 2-3.5]
The Manager shall:
a.
Appoint and remove all department heads and all other officers, subordinates
and assistants other than the Township Clerk, Township Attorney, Tax
Assessor, Class I and Class III members of the Planning Board, the
Board of Adjustment, the Municipal Judge, and Township representatives
on the regional public library board. The Manager may delegate to
the head of a department the power to appoint and remove subordinates
in such department. Pursuant to the Charter, any provision of general
law conferring the appointing power or other power upon the Mayor
or other executive head of the Township shall be construed as meaning
the Township Manager, except that members of the regional public library
board shall be appointed by the Mayor.
Except where otherwise expressly required by the Charter or
general law, department heads and subordinate officers and employees
subject to appointment by the Manager shall be appointed for an indefinite
term subject to suspension or removal by the Manager.
b.
Direct and supervise the administration of all departments of the
Township government and be responsible for the maintenance of sound
personnel policies and administrative practices.
c.
Approve all bills and vouchers for payment subject to pre-audit and
control as provided herein.
d.
Maintain a continuing review and analysis of budget operations, work
programs, and costs of Township services.
e.
Establish working, personnel, vacation and sick leave schedules and
appropriate records and reports.
f.
Approve or prescribe the internal organization of each department.
g.
Assign and transfer administrative functions, powers and duties among
and within departments, subject to the Charter and this revision.
h.
Delegate to department heads such of his powers as he may deem necessary
for efficient administration.
[1973 Code § 2-3.5; Ord. No. 16-2007; amended 9-5-2019 by Ord. No. 16-2019; 2-2-2023 by Ord. No. 3-2023]
All materials, supplies and equipment, work and labor under
contract required by any department, office or agency of the Township
shall be purchased by or under the direction of the Manager.
a.
Purchasing Agent. The Manager may designate an administrative officer
of the Township to serve as Purchasing Agent.
b.
Purchase Controls. Purchases shall be authorized only upon requisition
of a department head which shall be made to the Manager at such times
and in such form as he may prescribe or approve. All purchases made
and contracts awarded for any supplies, materials or equipment or
contractual services shall be pursuant to a written requisition from
the head of the department against which the appropriation will be
charged and the certification of the Chief Financial Officer that
a sufficient balance of appropriation is available to pay therefor.
All such purchase contracts in excess of seventeen thousand five hundred
($17,500.00) dollars or twenty-five thousand ($25,000.00) dollars
with a qualified Purchasing Official shall conform with applicable
requirements of State Statutes for competitive bidding. Except as
the Manager may specifically authorize in case of emergency, no purchase
shall be made and no bill, claim or voucher shall be approved unless
the procedures prescribed by or pursuant to this revision have been
followed. The Manager may, at his option in cases where competitive
bidding is not required, submit a proposed purchase to competitive
bidding, open the bids obtained, and award contracts.
c.
Award of Contracts; Execution. Where contracts are by law required
to be awarded by competitive public bidding, the Council may, upon
recommendation of the Manager, award the contract in the manner prescribed
by law. The Mayor or, in the event of the Mayor's absence for more
than three (3) days or his disability or inability to act, the Deputy
Mayor shall execute and sign contracts awarded and authorized pursuant
to the Charter and ordinances, and their respective signatures shall
be attested by the Clerk.
d.
Standards and Tests. The Purchasing Agent shall establish and approve
uniform standards for requisitions and purchases; shall control the
delivery of all supplies, materials and equipment and other items
purchased and shall make or cause to be made proper test checks and
inspections thereof. The Purchasing Agent shall ascertain whether
the supplies, materials, equipment and other items purchased comply
with the specifications and shall cause laboratory or other tests
to be made whenever in his opinion it is necessary to determine whether
the materials or supplies furnished are of the quality and standard
required, and shall accept or reject the deliveries in accordance
with the results of his inspection.
e.
Storerooms. The Purchasing Agent shall control any general storerooms
or stock rooms which the Council may authorize; may make transfers
of supplies, material and equipment between departments, officers
and agencies; may sell surplus, obsolete, unused or waste supplies,
material and equipment; and may make any other sales authorized by
the Council.
f.
Claims for Payment.
1.
All claims for payment that are less than $5,000 shall require two
authorized signatures for payment, one of which shall be either the
Mayor or Township Manager and one of which shall be either the Township
Clerk or the Township Chief Financial Officer.
2.
All claims for payment that are $5,000 or more shall require three
authorized signatures for payment by any of the following authorized
signatories: 1) Mayor, 2) Township Manager, 3) Township Chief Financial
Officer or 4) Township Clerk.
3.
Claimant Certification cannot be waived for
the advance or reimbursement of employee expenses, or for services
provided exclusively and entirely by an individual (e.g., sole proprietors).
4.
Claimant
Certification will not be required from claimants that do not provide
such certification as part of its normal course of business unless
the payment is for the advance or reimbursement of employee expenses
or for serviced provided exclusively and entirely by an individual.
5.
Claimant
Certification will not be required for payments to be made without
vendor or claimant certification where ordering, billing and payment
transactions are made through a computerized electronic transaction
utilizing standard electronic funds transfer technologies.
[1973 Code § 2-4.1]
The Township budget shall be prepared by the Manager.
[1973 Code § 2-4.2; New]
During the month of November in each year, the Township Manager
shall require all department heads to submit requests for appropriations
for the ensuing budget year, and to appear before the Township Manager
at public hearings which shall be held during that month, on the various
requests.
[1973 Code § 2-4.3]
Upon the basis of the departmental requests, the budget hearings,
his analysis of the needs and resources of the Township, and such
policy guides as may be prescribed by resolution of the Council, the
Manager shall prepare a recommended budget in the form required by
general law for Township budgets. On or before January 15 in each
year, the Manager shall present to the Council a budget document consisting
of:
[1973 Code § 2-4.4; New]
The budget message shall consist of such explanatory comments,
exhibits, and schedules concerning the budget as the Manager may deem
desirable, together with:
a.
An outline of the proposed financial policies for the ensuing budget
year, including explanations of the important features of the budget
and of any major changes in policy.
b.
An analysis of revenue and costs, and of work performance contemplated
by the budget so far as appropriate units of measurement may have
been developed and installed.
c.
A statement of pending capital projects and proposed new capital
projects, relating the amounts required for capital purposes to the
down payments and other expenditures financed from current appropriations
and to the amount of bonds to be issued during the budget year.
d.
A capital program of proposed capital projects for the budget year
and the next five (5) years, which may be prepared by the Township
Planning Board, together with the Manager's comments thereon and estimates
of cost.
[1973 Code § 2-4.5; New]
The Manager shall control the expenditure programs of each department
through the application of work programs and periodic allotments of
budgeted appropriations. No department shall incur any expenditure
in excess of the amount so allotted. Whenever it shall appear to the
Manager that the amount appropriated for any department is in excess
of the amount required to be expended to provide the quantity and
quality of services authorized by the budget, the Manager may, by
administrative order with the approval of the Council, reduce the
amount available for expenditure by any department during the remainder
of any year. If at any time during the budget year the Manager shall
ascertain that the Township government is faced with the probability
of incurring a cash deficit for the current year, he shall reconsider
the work programs and allotments of the several departments. Upon
such reconsideration, the Manager may by administrative order with
the approval of the Council revise budget allotments so as to forestall,
so far as possible, the making of commitments and expenditures in
excess of the revenues to be realized during the fiscal year.
[1973 Code § 2-3.6; Ord. No. 5-1976]
There is hereby created and established the Office of Deputy
Manager whose compensation shall be as provided for in the salary
ordinance of the Township, and who shall be appointed by the Township
Manager.
[1973 Code § 2-3.6; Ord. No. 5-1976]
The Deputy Manager shall be under the authority and supervision
of the Township Manager and shall perform the functions and duties
assigned by the Manager. The Deputy Manager shall perform the duties
of the Manager during the temporary absence or disability of the Manager
and until the Manager shall return or his disability shall cease.
