[Adopted 12-18-2006 by Res. No. 2006-62; amended in its entirety 12-15-2008 by Ord. No. 463 (Ch.
34, Art. I, of the 1982 Code)]
When a request is received for access to public
records, the Township shall make a determination within five business
days of receipt of the request to grant or deny the request. The person
or entity requesting the information shall be promptly notified of
the Township's decision.
If a request for access to public records is
denied, the person or entity requesting the records shall be informed
of the reason that the request has been denied and shall be given
the authority relied upon by the Township for denying access. The
notice of denial shall contain a description of the record requested;
the printed name, title, business address, and business telephone
number of the person making the decision to deny access to the public
record; the date of the denial; and shall include the signature of
the person denying access, along with an explanation of the procedures
for appealing the Township's denial of access to the records in question.
If the estimated costs of duplication of a public
record are expected to exceed $100, the Township may require the person
or entity requesting the record to prepay the estimated fees authorized
by this policy prior to providing access to the public record. Access
to the records requested shall be postponed until prepayment is received.
The Township shall utilize the uniform form
provided by the Commonwealth Office of Open Records to process all
requests for access to the Township's public records. When completed,
a copy of the form shall be given to the person requesting the information
and a copy shall be retained by the Township.