The head of each department, under the supervision of the township
committee and subject to this revision and all other ordinances, shall:
a.
Prescribe written rules and regulations for the internal organization
of the department and the duties of subordinate officers and employees
within the department.
b.
Assign functions, powers and duties to subordinate officers and employees
within the department and modify such assignments as need appears.
c.
Supervise the work of the department and such other organization
units as may be assigned to such department by the township committee
or the administrator.
d.
Delegate to subordinate officers such of his powers as he may deem
necessary for efficient administration.
e.
Report at least monthly to the township committee or the administrator
on the work of the department.
a.
No
governing body member, officer or employee elected or appointed in
the township shall be interested directly or indirectly in any contract
with the township or in any other transaction with the township from
which he may directly or indirectly benefit, or in the compensation
for work done or for materials or supplies furnished to the township,
or to any contractor, or other person furnishing the same to the township,
nor shall be participate in any profits of such contractor or other
person or receive any compensation, commission, gift or other reward
for his services except for his services except the salary or fees
established by law or by ordinance or resolution of the township committee.
b.
No
governing body member, officer or employee elected or appointed in
the township shall accept or solicit anything of value as consideration
for or in connection with the discharge of his official duties other
than the fee or compensation prescribed pursuant to law.
c.
Any
officer or employee who violates any pro-vision of this section or
of any statute or ordinance relating to conflict of interest shall
be deemed guilty of misconduct in office and liable to removal from
office therefor. Any officer or employee who shall knowingly permit
any provision of this section to be violated by any of his subordinates
shall also be guilty of misconduct in office and liable to removal
therefor.
All offices of the Township of Roxbury shall be open five days
each during those hours established by resolution of the township
committee, except Saturdays, Sundays and legal holidays.
The employment policies established herein are intended:
a.
To provide the township committee with an instrument for better budgeting.
b.
To eliminate guesswork and needless negotiation when hiring an employee
or when making a meritorious promotion.
c.
To assure a faithful and deserving employee of an adequate and reliable
wage progression.
d.
To reward such employee for the years of service devoted to the township.
e.
To enable the township committee to fix salaries of township personnel
to accord with cost of living or other economic or social changes.
The provisions of this section shall apply alike to all officers,
employees or positions in the township regardless of the time of the
creation of the office or position or of the time of the appointment
or the employment of the officer or employee.
All personnel for the township shall be appointed or hired by
the township committee or by the municipal administrator.
No full time municipal employee shall engage in any outside
employment which will impair the performance of his duties or be detrimental
to the municipal service.
The township committee shall have the power to remove any employee
or appointed official, on any formal charge, whenever the interests
of the township demand such a removal.
Every officer and employee of the township, upon the expiration
of his term for any cause whatsoever, shall deliver to his successor
all books and records of his office which may be the property of the
township; and, if no successor has been appointed within two weeks
after the termination of office such property shall be delivered either
to the township committee or to the municipal administrator.
All officers and employees of the township shall receive such
salaries as may be provided by ordinance or by contract. No officer
or employee shall be entitled to retain any portion of any fees collected
by him in the performance of his duties as municipal officer or employee.
a.
Employees may request reimbursement of tuition for courses taken
by them which relate to the position at which they are employed, or,
if in the opinion of the majority of the township committee, the course
or courses would provide the employee with knowledge or training beneficial
to the township.
b.
Reimbursement shall not be made unless the employee desiring to take
such course or courses obtains permission of his department head or
supervisor and the township committee prior to taking such course.
c.
Employees requesting reimbursement shall accompany their voucher
with a copy of the certificate showing satisfactory completion of
such course or courses.
d.
Unless specifically otherwise provided, courses will be taken on
the employee's own time, not during normal working hours.
An employee obtaining a special license, such as a sewer operators
State license, may receive additional compensation as may be established
in the salary section by the township committee, provided that his
acquisition of such license will enable him to perform duties or functions
necessary to a township operation.
a.
SICK LEAVE
Definition.
shall mean paid leave that may be granted to each full time
and regular part time employee who because of sickness or injury becomes
incapacitated to a degree that makes it impossible for him to perform
the duties of his position, or who is quarantined by a physician because
he has been exposed to a contagious disease.
b.
Each full time and regular part time employee shall accumulate sick
leave on the basis of one day sick leave for each full month of employment.
c.
Sick leave may be accumulated without limit during each employee's
length of service.
d.
The employer may request a physician's certificate as sufficient
proof of the need for sick leave if the absence exceeds three consecutive
days, or in the case of repeated absences.
e.
Accumulated sick leave may be used by an employee for illness in
his immediate family which requires his attendance upon the ill person,
for quarantine restrictions, or for disabling injuries. The term "immediate
family" for the purpose of this paragraph shall mean and refer only
to the employee's spouse, child or parent.
f.
Sick leave shall not be allowed for ordinary dental care, nor for
the services of an oculist for normal eye care as such professional
services are readily available outside of hours.
g.
Since it is impossible to determine the number of sick days taken
by any individual employee, each employee will be credited with sick
leave days accumulated as of January 1, 1968, based on 50 percent
of the total number of days of entitlement since his initial date
of employment.
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Example: John Doe was hired as of January 1, 1961. As of December
31, 1967, he would have accumulated 84 sick days. (Seven years times
12 days per year.) He would receive credit as of January 1, 1968 for
42 accumulated sick leave days.
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h.
After an employee has used his accumulated sick leave, any additional
time required for his convalescence may, with such employee's
consent, be charged against vacation leave.
i.
An employee's salary shall cease upon use of all of his accumulated
leave.
j.
Any absence not allowable under any of the provisions of the absence
and leave policy defined herein shall result in a loss of pay to that
employee at the rate of 1/260th of the employee's base salary
for each day's absence.
k.
An employee who is certified as absent on account of a disability
or accident caused in the usual course of his employment and directly
in the line of duty shall not have such absence charged against his
accumulated sick leave.
Leave with pay, not exceeding three days, shall be granted by
the municipal administrator to any employee, in the event of death
in his immediate family. For the purpose of this section "immediate
family" shall include: (1) the employee's spouse, child, parent,
brother or sister; (2) the child, parent, brother or sister of his
spouse, or (3) a relative living under the same roof.
a.
Any full time employee who is a member of the National Guard, Naval
Reserve, Air National Guard, or a reserve component of any of the
Armed Forces of the United States and is required to engage in field
training, shall be granted a military leave of absence for the period
of such training as is authorized by law. This leave of absence shall
be in addition to his vacation. His compensation for such period of
training shall be at his full pay less any amounts paid him for such
field training.
b.
When an employee, not on probation, has been called to active duty
or inducted into the Armed Forces of the United States, he shall be
granted an indefinite leave of absence, without pay, for the duration
of such active military service. Each employee may be reinstated without
loss of privileges or seniority provided he reports for duty within
60 days following his honorable discharge from military service.
a.
The following days or dates shall be considered as holidays for all
full time and regular part time employees with all township offices
closed and normal operations suspended. All such employees will receive
normal pay on these dates:
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New Year's Day
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Columbus Day
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Martin Luther King's Birthday
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Veteran's Day
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President's Day
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Thanksgiving Day
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Good Friday
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Friday after Thanksgiving
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Memorial Day
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Christmas Eve Day - 1 /2 day
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Independence Day
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Christmas Day
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Labor Day
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In addition to the above holiday entitlement, employees shall
receive two holidays of their choice which they may take at their
discretion after receiving the prior approval of their supervisor
subject to the manpower needs of the township.
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b.
An employee required to work on a holiday shall be given an alternate
day off.
c.
Whenever any of the aforementioned days or dates fall on a Saturday.
the Friday immediately preceding such Saturday, shall be deemed a
holiday; or whenever any of the aforementioned days or dates fall
on a Sunday, the Monday next following shall be deemed a holiday.
a.
All full time and part time regular employees shall be entitled to
and receive vacation with pay in accordance with the following schedules:
In the first calendar year of employment vacation entitlement
shall be calculated at 10/ 12 of a day for each full month of employment,
not to exceed ten days for the first calendar year. Thereafter, vacation
entitlement shall be calculated as follows:
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Time of Employment
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Vacation Entitlement
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2nd calendar year
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10 days
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3rd calendar year
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10 days
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4th calendar year
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10 days
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5th calendar year
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10 days
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6th calendar year
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11 days
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7th calendar year
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15 days
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8th calendar year
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16 days
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9th calendar year
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17 days
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10th calendar year
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18 days
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11th calendar year
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19 days
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12th calendar year
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20 days
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13th calendar year
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20 days
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14th calendar year
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21 days
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15th calendar year
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22 days
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16th calendar year
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23 days
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17th calendar year
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24 days
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18th and thereafter
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25 days
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b.
Any new employee may not accrue nor take vacation leave until they
have worked for the township for at least six months. After six months
of service, they shall be entitled to vacation earned for that first
six months.
c.
Vacation days for all employees who have been with the township for
at least one year shall be made available to the employees on January
1 of the calendar year. Employees shall notify their supervisor of
their requested vacation schedule by March 15, although vacations
may be taken at any time during the year. If employment is terminated
during the year, the amount of actual vacation entitlement shall be
based upon the ratio of the number of weeks actually worked to the
entire year. The employee shall then be compensated for this accrued
but unused vacation or he shall reimburse the township for unaccrued
but used vacation.
d.
The township will schedule vacations in accordance with the manpower
needs and job assignments of the township. The township shall assign
the first two weeks of vacation on the basis of the department seniority
of the employees. Selection of vacation periods in excess of two weeks
shall be made after all other vacations have been scheduled. Eligible
employees may take all of their vacation in consecutive weeks if permitted
by the work schedule as determined by their supervisor.
e.
Vacation shall not be cumulative and must be taken during the calendar
year, unless circumstances are such that an employee cannot be spared
by the department head or supervisor. In this case, any employee who
wishes to carry over accrued vacation to the following year must request
approval from the manager by December 1st. All carryover days must
be used by March 31st of the following year.
f.
The vacation schedule in paragraph a. is based upon a seven hour
day - 35 hour week or eight hour day, 40 hour week wherein a "vacation
day" equals a normally scheduled tour of duty. Any employee assigned
to an alternate work schedule will receive an equivalent number of
hours of vacation leave or scheduled duty tours off.
For salary grades and ranges, wages, compensation and fees of
all officers and employees of the township, see annual salary ordinances
and collective bargaining agreements of the township. Such ordinances
and agreements are not included in these Revised Ordinances, but are
saved from repeal. See Adopting Ordinance.
a.
Specific Provisions. The standard work week for all regular full
time officers and employees within the administrative group shall
be 35 hours per week. A working day shall consist of seven and one-half
hours with one-half hour per day allowed for lunches.
b.
Regular Part-Time Office Employees.
1.
Definition. For the purposes of administration of this guide a regular
part-time office employee shall be defined as any office employee
who is required to perform his duties on a regular basis, totaling
less than 35 hours per week.
2.
Compensation. Regular part-time office employees shall be compensated
at a percentage of the pay for full time office employees.
Example: If an employee is scheduled to work four (4) hours
daily, twenty (20) hours per week, the employee shall receive compensation
equal to twenty-thirty-fifths (20/35ths) of the salary paid to a regular
full time employee on that step of the particular category applicable.
3.
Any employee on sick leave and receiving his normal compensation,
who, in addition qualifies for payment under Worker's Compensation
weekly benefits, shall during the period he is receiving such weekly
benefits, be entitled only to that portion of his regular salary which
with Worker's Compensation payments, equals his normal salary.
c.
Police Department.
1.
Additional Allowances. In addition to the salaries set forth in the
salary ordinance, all members of the police department shall receive
all allowances and benefits provided for in any collective bargaining
agreement affecting the police department but which are not otherwise
provided for in this section.
d.
Public Works Department.
1.
Additional Allowances. In addition to the salaries set forth in the
salary ordinance, all members of the public works department shall
receive all allowances and benefits provided for in any collective
bargaining agreement affecting the public works department but which
are not otherwise provided for in this section.
A pension in the sum of one thousand two hundred ($1,200.00)
dollars per annum shall be paid to the widow or to the minor child
or children of a volunteer fireman who shall have died as the result
of injuries sustained in the course of performance of duty as a member
of a township volunteer fire company, as provided in Sections 43:
12-28. 1 et seq. of the Revised Statutes of the State of New Jersey.
The pension shall be paid to the widow, during her widowhood,
or to the minor child or children of such fireman, if he shall leave
no widow surviving him, or to such minor child or children after the
death of such widow.
Provisions shall be made in the municipal budget for the payment
of any such pension which shall be paid in the same manner as municipal
employees are paid.
