The office of the Borough Administrator is hereby created for
the Borough of Waldwick, Bergen County, New Jersey, pursuant to the
provisions of this ordinance.
The Borough Administrator shall be nominated by the Mayor and
appointed with the advice and consent of the Council. And the term
of office of the Borough Administrator shall be at the pleasure of
the Mayor and Council.
Any vacancy in said office shall be filled by appointment of the Mayor and Council in the manner prescribed in Section
2-2 of this Chapter.
During the absence or disability of the duly appointed Borough
Administrator, the Mayor and Council of the Borough of Waldwick may
by resolution, appoint an officer or regular employee of the municipality
to perform such duties of the Borough Administrator. Such absence
or disability shall be limited to three (3) months after which time
such absence or disability may be deemed a vacancy. All absences other
than for approved sick days, shall be without pay unless otherwise
agreed by resolution of the Mayor and Council.
The Borough Administrator may be removed by a two-thirds vote
of the Mayor and Council of the Borough of Waldwick. The resolution
of removal shall become effective three (3) months after its adoption
by the Mayor and Council. The Mayor and Council may provide that the
resolution shall have immediate effect; provided, however, that the
Mayor and Council cause to be paid to the Administrator forthwith
any unpaid balance of their salary and salary for the next three (3)
calendar months following adoption of this resolution.
The Borough Administrator shall be the chief administrative
officer of the Borough of Waldwick, and they shall be responsible
to the Mayor and Council as a whole for the proper and efficient administration
of the business affairs of the Borough. The duties and responsibilities
shall relate to the general management of all Borough business, excepting
therefrom those duties and responsibilities conferred upon other Borough
officials by State statute and other applicable laws, rules and regulations
promulgated by the State and County agencies, decisional law or ordinance
of the Borough of Waldwick
The Borough Administrator shall perform all of the following
described duties and such other duties as shall be assigned to them
from time to time by resolution of the Mayor and Council.
A. The
Borough Administrator shall supervise and direct business activities
of all Borough departments, including the direction of central purchasing
and recommend to the Mayor and Council the employment and replacement
of personnel as may be required in said department.
B. They
shall serve as personnel officer of the Borough. As part of that capacity
the Borough Administrator shall recommend personnel to the Mayor and
Council for employment and promotion by the Borough. The Borough Administrator
shall recommend to the Mayor and Council the discharge of any employee.
They may discipline or suspend any employee under their direct supervision
pursuant to applicable civil service procedure. No person shall be
disciplined, suspended, or recommend to be discharged, without just
cause. Any employee disciplined or suspended by the Borough Administrator
shall have the right to appeal such action to the Mayor and Council.
They shall administer and negotiate on behalf of the Borough
all labor contracts and maintain comprehensive personnel files and
evaluation systems of job performance and duties of all employees.
C. They
shall prepare and submit to the Mayor and Council before the close
of the fiscal year, or on such alternate date as the Mayor and Council
shall determine a proposed budget for the next fiscal year, and an
explanatory budget message. In preparing the proposed budget, the
Borough Administrator shall obtain from the head of each department,
agency, board or officer, estimates of revenues and expenditures and
other supporting data as requested. The Borough Administrator shall
review such estimates and may revise them before submitting the proposed
budget to the Mayor and Council.
D. They
shall be responsible for the administration of the budget after its
adoption by the Mayor and Council and the implementation of the work
programs contained in the budget.
E. They
shall execute and enforce the laws of the State of New Jersey and
ordinances and resolutions of the Borough of Waldwick as the Mayor
and Council may prescribe.
F. They
shall attend all meetings of the Mayor and Council and their committees,
boards or bodies as directed, with a right to take part in the discussion,
and they shall receive notice of all regular and special meetings
of the Mayor and Council.
G. They
shall prepare the regular and workshop agendas for each meeting of
the Mayor and Council and shall supply facts pertinent thereto and
deliver same to the Mayor and Council at least three (3) days prior
to the date of the meeting.
H. They
shall keep the Mayor and Council informed as to the conduct of Borough
affairs, submit periodic reports, either in writing or orally, on
the condition of the Borough finances and such other reports, either
in writing or orally, as the Mayor and Council shall request, and
shall make such recommendations to the Mayor and Council as they deem
necessary and advisable for the welfare of the Borough.
I. They
shall submit to the Mayor and Council, as soon as possible after the
close of the fiscal year, a complete written report on the administrative
activities of the Borough for the proceeding year.
J. They
shall see that the provisions of all franchises, leases, contracts,
permits, licenses and privileges granted by the Borough or to the
Borough are complied with.
K. They
may recommend the employment of experts and consultants to perform
work and render advice in connection with the operation of the dedicated
utilities or work projects in the Borough subject to final approval
by the Mayor and Council.
L. They
shall attend to the letting of contracts, in due form of law and supervise
the performance and faithful execution of the same, except insofar
as such duties are expressly imposed upon some other Borough officer
or official by statute or ordinance or resolution.
M. They
shall see that all money owed to the Borough is promptly paid, and
that the proper proceedings are taken for the security and collection
of all of the Borough's claims.
N. They
shall be the purchasing officer of the Borough, and they shall purchase
in accordance with the provisions of the governing statutes and sound
purchasing practices, all supplies and equipment for various agencies,
boards, departments and other offices of the Borough. The Mayor and
Council may, at various times by resolution, describe the amount above
which the purchases exceeding said amount must receive prior approval
of the Committee Chairman or the Council. All purchases shall be in
accord with the state statutes. The Mayor and Council may also set
by resolution the amount above which all purchases will require three
(3) or more competitive price quotations. They shall keep an account
of all purchases and shall from time to time when directed by the
Mayor and Council, make a full written report thereof. They shall
also issue rules and regulations governing the requisition and purchase
of all municipal supplies and equipment, consistent with the provisions
of this ordinance.
O. They
shall review and recommend all bills and vouchers for payment prior
to final approval by the Mayor and Council.
P. All
complaints regarding services or personnel of the Borough shall be
referred to the office of the Borough Administrator. They shall investigate
and dispose of such complaints and shall keep a written record of
such complaints and the action taken in response thereof, and shall
provide a copy thereof to the Mayor and Council.
Q. They
shall maintain a continuing review and analysis of the budget operations,
work programs and cost of municipal services.
R. They
shall, at the request of the Mayor and Council, assess the duties
and responsibilities of any elected or appointed official and any
department of the Borough, submitting their report relating thereto
to the Mayor and Council for such further actions as the Mayor and
Council may deem advisable.
S. They
shall keep the Mayor and Council informed as to the federal aid projects
and state aid projects and any other aid programs for which the Borough
of Waldwick may qualify.
T. They
shall analyze the cash needs of the Borough and recommend to the Mayor
and Council the prudent investment of Borough funds as temporarily
may be in excess of the amounts needed to meet Borough obligations.
U. They
shall supervise and continually review the Borough's insurance
program and make periodic reports thereof to the Mayor and Council.
V. They
shall perform such duties as may be assigned to them from time to
time by the Mayor and Council.
The Borough Administrator shall receive as salary, such sums
as may be fixed and adopted by the Mayor and Council in the annual
Salary Ordinance of the Borough.
The Borough Administrator shall devote full time to the interests
of the Borough and shall not engage in any other occupation or employment
while employed by the Borough, except as approved by the Mayor and
Council.
The Borough Administrator shall not engage in any political
activity, nor shall make any financial or other contributions to any
local political campaign, nor lobby the elected officials on behalf
of a political party or campaign. However, nothing contained herein
shall be deemed to prohibit the Borough Administrator from providing
recommendations to the elected officials of the municipality on issues
of concern to the municipality or appearing before any other governmental
body on behalf of the Borough when authorized or directed to do so.
Nothing in this ordinance shall derogate from or authorize the
Borough Administrator to exercise the power and duties of the elected
and appointed officials of the Borough.
If any article, section, subsection or sentence, clause or phrase
of the ordinance shall be held to be invalid for any reason, such
decision shall not affect the remaining portions of this ordinance.
This ordinance shall take effect after final passage and publication
as required by law.