To plan for private gatherings and organized activities that,
due to their size and/or special requirements, place demands on Township
services or pose a danger to public health, safety and welfare, it
is necessary that the Township receive advance notice of these events
and be compensated for services required for the event that go beyond
usual operations.
The following words, terms and phrases, when used in this chapter,
shall have the following meanings:
COMMUNITY EVENT
Any public event officially sponsored or officially organized
by the Township from time to time.
PRIVATE SPECIAL EVENT
A preplanned single event or series of events that, because
of its nature, interest, location, promotion or any combination of
similar influences, is expected to draw a large number of persons,
proposed to be held on private property and requiring the use of public
support services. "Private special event" shall include, but not be
limited to, races, festivals, shows, neighborhood celebrations, public
events which are privately sponsored but open to the public, or similar
activities generally considered to be recreational in nature. The
term shall not include the normal operations, activities or affairs
of any duly established educational, recreational or religious organization
located in the Township, an event whose estimated total attendance
of all participants is anticipated to be less than 100 people, or
to any community event.
SPONSOR
An individual, group, corporation, organization or other
entity responsible for organizing, hosting or paying for the event.
SUPPORT SERVICES
Those services provided by the Township or the Township's
designated emergency services providers to ensure that an event is
conducted in such a manner as to protect the rights, safety, health,
property and general welfare of its citizens. These services include,
but are not limited to, fire protection, ambulance services, police
protection, crowd management and control, traffic management and solid
waste management.
The Township Manager or his designee shall notify the sponsor
of a private special event within five days of the final decision.
If the notification is an approval, it shall include any costs and/or
conditions attached to the approval. If the notification is a denial,
it shall include the reasons for denial.
By issuing an event permit, the Township makes no guarantees
and assumes no liability for the safety of participants in, or spectators
of, the event. The Township may require as a condition of an event
permit that the sponsor agree to indemnify, defend, and hold the Township
harmless for any and all costs, damages, or other liabilities related
to the private special event.
If the Police Department provides support services, the Police
Chief shall keep an accurate record of all hours worked by all officers,
and extra compensation shall be paid to each officer for all time
worked beyond regularly scheduled tour of duty, less the same deduction
made from his usual compensation, at appropriate rates.