[CC 1990 § 2-66; Ord. No. 8 § 1, 6-1-1988]
The office of the City Administrator for the City of Chesterfield,
Missouri, is hereby created. For the purposes of this Article, such
office shall be referred to as "Administrator."
[CC 1990 § 2-67; Ord. No. 8 § 2, 6-1-1988]
The Administrator shall be appointed by the City Council with
the approval of the Mayor for an indefinite term.
[CC 1990 § 2-68; Ord. No. 8 § 3, 6-1-1988]
The Administrator shall be at least twenty-one (21) years of
age and shall be chosen solely on the basis of education, experience
and executive and administrative qualifications. He/she shall hold,
as a minimum, a Bachelor's Degree in Public Administration or a related
field from an accredited university or have at least five (5) years'
practical experience in the field of public administration.
[CC 1990 § 2-69; Ord. No. 8 § 4, 6-1-1988]
The Administrator shall take and subscribe to an oath of office,
before some person authorized to administer oaths, that he/she possesses
all the qualifications prescribed for his/her office by law, that
he/she will support the Constitution of the United States and of the
State of Missouri, the provisions of all laws of the State of Missouri
and the ordinances of the City of Chesterfield and that he/she will
faithfully demean himself/herself while in office.
[CC 1990 § 2-70; Ord. No. 8 § 5, 6-1-1988]
Before entering upon the duties of his/her office, the Administrator
shall file with the City a bond conditioned upon the faithful and
honest performance of his/her duties and the rendering of faithful
and proper accounts to the City for funds and property in his/her
possession or under his/her control in the amount of one hundred thousand
dollars ($100,000.00). In the event that the Administrator be covered
by a blanket bond to the same extent, an individual bond shall not
be required. The cost of such bond shall be borne by the City.
[CC 1990 § 2-71; Ord. No. 8 § 6, 6-1-1988]
The Administrator shall receive such compensation as shall be
fixed by ordinance. The Administrator shall be entitled to all fringe
benefits which are provided to other officers and employees of the
City and to such other fringe benefits as may be provided by ordinance.
[CC 1990 § 2-72; Ord. No. 8 § 7, 6-1-1988]
The Administrator may be removed from office at will by the
Mayor with the consent of a majority of the members elected to the
City Council or by a two-thirds (2/3) vote of all members elected
to the City Council independently of the Mayor's approval or recommendation.
[CC 1990 § 2-73; Ord. No. 8 § 8, 6-1-1988]
The Administrator shall devote full-time to the performance
of his/her office and he/she shall not be otherwise employed.
[CC 1990 § 2-74; Ord. No. 8 § 9, 6-1-1988; Ord. No. 2962, 7-17-2017]
A. The City Administrator shall be the Chief Administrative Officer
of the City and shall serve as the Chief Administrative Assistant
to the Mayor. He/she shall be responsible for the administration and
management of the business and employees of the City. He/she shall
have the following duties and powers:
1.
General Administrative.
a.
Carry out all lawful policies established by the Mayor and City
Council.
b.
Establish short- and long-range goals for the City with the
approval of the Mayor and City Council.
c.
Develop a plan of organization to establish areas of responsibility,
lines of authority and formal channels of communication for approval
by the Mayor and City Council.
d.
Provide for the maintenance of the physical property and equipment
of the City; meet operation conditions in compliance with applicable
federal, state and local legal requirements.
e.
Provide for periodic reports to the Mayor and City Council on
all aspects of the City's activities.
f.
Provide for meaningful relationships and communications between
the City and its residents.
g.
Provide for an economic, efficient and safe delivery of supplies
and services necessary in rendering efficient services to the City
and its residents.
h.
Provide for a sound, stable and realistically economical insurance
and bonding program for all aspects of City liability and risk.
i.
Supervise the operational activities of all City departments.
j.
Coordinate the activities of all departments, agencies and offices.
k.
Prescribe such rules and regulations as are necessary for the
conduct of the City's departments, agencies and offices, and revoke,
suspend or amend any rule or regulation of any City department, agency
or office.
l.
Be accountable to the Mayor and City Council for any actions
taken when requested to do so, and at all times be subject to the
supervision, direction and control of the Mayor.
m.
Prepare and submit to the Mayor and City Council an annual statement
of objectives which will specify goals and time tables consistent
with objectives set forth by the Mayor and City Council.
n.
Perform related duties as required by the Mayor and City Council
not inconsistent with the statutes of the State of Missouri and the
ordinances of the City of Chesterfield.
2.
Budgetary. A plan for the fiscal solvency and security of the
City, including the submission of a realistic annual budget which
provides for a program of sound fiscal management.
3.
Committee Liaison.
a.
Attend all meetings of the City Council and, as requested, meetings
of all City Council committees.
b.
Serve as liaison between the Mayor and City Council and the
various committees, boards and commissions of the City and their members.
4.
Personnel.
a.
Recommend the establishment and maintenance of personnel programs
employing sound personnel policies and practices which are internally
consistent and externally competitive.
b.
Promote the organization and continuing development of a competent
City staff.
c.
Design, prepare and submit for review and adoption by the City
Council personnel procedures, position classifications and compensation
schedules for employees covered in the City's personnel program.
d.
Prescribe the functions and duties of officers and employees
of the City not otherwise prescribed by any ordinance of the City
of Chesterfield.
e.
Appoint, promote or remove from service all officers who are
not elected to office and employees of the City, except as otherwise
provided by law or City ordinance; provided, however, that any person
so removed from service may appeal his/her dismissal to the Mayor
and City Council by giving notice in writing within ten (10) days
following notification of dismissal. All such actions by the Administrator
shall be based upon merit, qualifications or disqualifications of
the officers or employees concerned, without regard to his/her political
beliefs or affiliations.
f.
Establish such administrative rules and regulations, not inconsistent
with law or established City policy, as may be necessary or proper
for the efficient and economical conduct of the business of the City.
5.
Financial.
a.
Supervise the collection and deposit of all taxes and revenues
such as, but not limited to, sales, personal property, real estate,
gasoline, cigarette and intangible taxes and road and bridge fund
revenues, license and permit fees, federal revenue sharing funds and
court fines.
b.
Supervise in the manner prescribed by ordinance the purchase
of all materials, supplies and equipment for which funds are provided
in the budget or appropriated by the City Council.
c.
Keep the Mayor and City Council advised of the financial condition
and future needs of the City, including the anticipated financial
impact of proposed ordinances and make such recommendations as he/she
may deem appropriate.
d.
Supervise the preparation of a monthly status report covering
all departmental operations and City financial conditions.
e.
Supervise and coordinate efforts on behalf of the City to obtain
financial grants from any sources.
f.
Keep fully advised of the financial condition and future financial
needs of the City.
g.
Serve as ex officio Deputy Collector for the City and have and
perform all of the authority, rights and duties of the Collector in
the event of his/her refusal to do so, absence, illness or disability,
but at no additional compensation therefor.
6.
Press Releases. The Administrator shall be responsible for keeping
the public informed of the purposes and methods of the City government
through all available news media.
7.
Other Duties. Perform such other duties as may be imposed upon
him/her by the Mayor and City Council or by a contract of employment
with the City.
[CC 1990 § 2-75; Ord. No. 8 § 10, 6-1-1988]
The Administrator shall have responsibility for all real and
personal property owned or maintained by the City of Chesterfield.
He/she shall have responsibility for all inventories of such property
and for the upkeep of all such property. Personal property owned by
the City may be sold by the Administrator only with approval of the
Mayor and City Council. Real property may be sold only when such sale
is authorized by ordinance.
[CC 1990 § 2-76; Ord. No. 8 § 11, 6-1-1988]
The Administrator shall coordinate the work of all the departments,
agencies and offices of the City and shall have authority to assign
the employees of the City to any department where they are needed
for the most effective discharge of the functions of City Government.
[CC 1990 § 2-77; Ord. No. 8 § 12, 6-1-1988]
The Administrator shall have the authority to investigate, examine
or inquire into the affairs or operation of any department of the
City under his/her jurisdiction and shall report on any condition
or fact concerning the City Government required by the Mayor or City
Council.
[CC 1990 § 2-78; Ord. No. 8 § 13, 6-1-1988]
The Administrator shall have the authority to appear before
and address the City Council at any meeting.
[CC 1990 § 2-79; Ord. No. 8 § 14, 6-1-1988]
At no time shall the duties or authority of the Administrator
supersede the actions of the Mayor and City Council.
[CC 1990 § 2-80; Ord. No. 8 § 15, 6-1-1988; Ord. No. 2962, 7-17-2017]
No member of the City Council shall directly interfere with
the conduct of any department, agency or office or with the duties
of employees subordinate to the Administrator. Nothing herein is intended
to limit communications between elected officials, the City Administrator,
and department heads. However, no elected official is authorized or
permitted to interfere with employees subordinate to the Administrator
that would require substantial effort, investigation, creation of
work product or otherwise cause staff to deviate from the execution
of normal work processes or existing assignments. Any such request
by an elected official should be directed to a standing committee
of City Council for disposition.
[CC 1990 § 2-81; Ord. No. 8 § 16, 6-1-1988]
The City Administrator shall not use official authority or influence
for the purpose of interfering with any election. While retaining
the right to vote as he/she pleases, he/she shall take no active part
in any political campaign or lend support to or oppose the candidacy
of any person seeking elective office in the City of Chesterfield.
[CC 1990 § 2-82; Ord. No. 8 § 17, 6-1-1988]
In the event that the Administrator shall be absent due to illness,
disability, vacation or for personal reasons, the City Administrator
shall designate a temporary City Administrator who shall have and
perform all of the powers, rights and duties of the Administrator
during such absence, but the individual so designated shall receive
no additional compensation therefor.
[CC 1990 § 2-83; Ord. No. 8 § 18, 6-1-1988]
The City of Chesterfield may, acting through the Mayor with
the consent of a majority of the members elected to the City Council
or by a two-thirds (2/3) vote of all the members elected to the City
Council independently of the Mayor's approval or recommendation, enter
into an employment contract with a person meeting the qualifications
set forth in this Article. Such contract may more fully set forth
the terms and conditions of this Article.