[1974 Code § 2-21 A[1]]
The Council for the Township of Berkeley shall appoint a Township Clerk.
[1974 Code § 2-21 A[2]; New]
The Council shall appoint a Clerk for the term of three years or until the appointment and qualification of his or her successor. Prior to appointment, the Clerk shall have been qualified by training and experience to perform the duties of the office and shall have a Registered Municipal Clerk Certificate pursuant to N.J.S.A. 40A:9-133. He or she shall serve the Council and shall have the duties and powers as prescribed by general law and this Code. The Clerk shall have the same powers as any department head herein and shall supervise employees under his or her control.
[1974 Code § 2-21 A[3]]
The Township Clerk shall be paid such compensation as is established for this position within the Salary Schedule of the Township.
[1974 Code § 2-21 A[4]]
A person who holds the office of Township Clerk continuously for five years from the date of his or her original appointment shall, pursuant to N.J.S.A. 40A:9-134, have tenure in such office and shall not be removed therefrom except for good cause shown after a fair and impartial hearing.
[1974 Code § 2-21 A[5]]
In the event that there is a vacancy in the position of Township Clerk or in the event that the Clerk is absent, disabled or disqualified for whatever reason, the Council shall have the power by resolution, pursuant to N.J.S.A. 40A:9-9, to designate a person to act in place of the Clerk, and any action taken by this person shall be deemed the official action of the Township Clerk.
[1974 Code § 2-21 A[6]]
The Township Clerk shall:
a. 
Keep the minutes and records of the proceedings of the Council and of the proceedings of any Council committee upon the request of the President.
b. 
Preserve and compile all ordinances and resolutions, and, at the close of the year, with the advice and assistance of the counsel, the Clerk shall compile, codify and bind all the ordinances then in effect and shall properly index such compilation or codification and provide for its publication.
c. 
Provide secretarial and clerical services for Council members in the discharge of their official duties.
d. 
Publish or cause to be published ordinances as required by law in such official newspaper or newspapers as may be designated by the Council.
e. 
Issue and deliver, with the assistance of the Police Department, all notices of meetings required to be given to the Council.
f. 
Receive and transmit all communications to or on behalf of the Council.
g. 
Perform such other duties as the President shall designate or the Council by resolution shall provide.
h. 
Cause the Municipal Seal to be affixed to instruments and writings when specifically authorized by law or when necessary to exemplify any document of record in his or her office or to certify any paper.
i. 
With the assistance of the Police Department, administer regulatory licenses pursuant to ordinances and general law.
j. 
Charge and receive for the use of the municipality such fees for searches, transcripts and certifications as shall be authorized by resolution or ordinance of Council.
k. 
Receive and keep in safe custody the surety bonds covering the fidelity and faithful performance of each and every municipal official required to furnish such bond, except that the Clerk's surety bond shall be filed with the Treasurer.
l. 
Perform all other functions of a Municipal Clerk required by general law.
[1974 Code § 2-21 A[7]]
The Township Clerk shall act as custodian of records for all official books, papers and documents of the municipality for which no other repository is provided by Charter or Township ordinance and preserve and keep them safely.
[1974 Code § 2-21 A[8]]
The Township Clerk shall act as custodian of the Township Seal and cause it to be affixed to instruments and writings when specifically authorized by law or when necessary to exemplify any document or record in his or her office or to certify any paper.
[1974 Code § 2-21 A[9]]
The Township Clerk shall act as municipal search officer and collect the requisite fees.
[1974 Code § 2-21 A[10]]
The Township Clerk shall act as Clerk of Elections, performing all functions required by the general law under Title 19 of the New Jersey Statutes to be performed by the Municipal Clerk and in this connection receive for municipal use the fees prescribed therefor.
[1974 Code § 2-21 A[11]]
The Clerk or his or her designee shall act as the affirmative action officer.
[1974 Code § 2-21 B]
a. 
The Deputy Township Clerk shall be appointed by Council.
b. 
Term. Pursuant to N.J.S.A. 40A:9-135 the Deputy Municipal Clerk shall be appointed for a term of one year.
c. 
Compensation. The Deputy Township Clerk shall be paid compensation as provided for in the current Salary Ordinance.
d. 
Vacancy and Absence. In the event that there is a vacancy in the position of Deputy Township Clerk or in the event that the Deputy Clerk is absent, disabled or disqualified for whatever reason, the Council shall have the power by resolution to designate pursuant to N.J.S.A. 40A:9-9 a person to act in the place of the Deputy Clerk, and any action taken by this person shall be deemed the official action of the Deputy Clerk.
e. 
Duties and Powers. The Deputy Township Clerk shall work under the Township Clerk and in connection it shall be the duty of the Deputy Township Clerk to perform all duties of the Township Clerk in her absence and to receive and comply with all instructions of the Township Clerk to assist the Township Clerk in the performance of her day-to-day functions.
[1974 Code § 2-72]
The Business Administrator shall be appointed by the Mayor with the advice and consent of Council. In the event of a vacancy in the office of Business Administrator, the Mayor may serve as Acting Business Administrator without additional compensation, or the Mayor may appoint, with the advice and consent of Council, another suitable person to act as Acting Business Administrator for a period of up to 90 days. Any such appointment shall terminate after 90 days unless the Council shall, by resolution, authorize one or more extensions. The Acting Business Administrator shall have all of the functions, powers and duties of the Administrator.
[1974 Code § 2-73; Ord. No. 2015-37-OAB]
a. 
The Township Administrator shall serve during the term of office of the Mayor appointing him and until the appointment and qualification of his successor.
b. 
The Administrator shall be chosen solely on the basis of his executive and administrative qualifications, with special reference to his actual training in governmental affairs, education, experience and training as evidenced by his service as an administrator or assistant administrator in another municipality in the State and by a degree from an accredited four year college. Ten years experience or more may be substituted for a college degree, as approved by resolution of the Township Council.
[1974 Code § 2-74]
The Administrator shall:
a. 
Serve as chief of staff to the Mayor.
b. 
Serve as the head of the Department of Administration.
c. 
Assist the Mayor in the preparation of the budget as provided for in this Code.
d. 
Subscribe and enforce the rules and regulations for the efficient management of municipal government not inconsistent with the Charter and Code.
e. 
Coordinate the administration and operation of the various departments, divisions, officers and agencies of the municipal government.
f. 
Maintain a continuing review and analysis of budget operations, work in progress and costs of municipal services.
g. 
Supervise such other departments, divisions and bureaus as may be assigned to him.
h. 
Assign and transfer employees temporarily from one department to another as efficient administration may require.
i. 
Establish a purchasing system with the approval of the Mayor and Council consistent with the provisions of this Code.
j. 
Be responsible for the development and administration of a sound personnel system for the Township, and in this connection act as the certifying agent to the Department of Civil Service.
k. 
Subject to the approval of the Mayor, enforce or cause to be enforced the ordinances, resolutions, Charter and applicable general law of the Township of Berkeley.
l. 
Enforce on behalf of the Township all of its contractual rights.
m. 
Coordinate the activities of all independent boards and agencies of the Township with the rest of the Township government to make sure that proper information is communicated and proper practices and procedures are followed.
n. 
Attend all public meetings of the Township Council unless excused by the President of the Council.
o. 
Negotiate contracts for the Township as authorized by the Mayor and Council.
p. 
Perform such duties as may be prescribed by the Code.
[1974 Code § 45-1]
There is hereby created the office of Deputy Treasurer in the Township of Berkeley.
[1974 Code § 45-2]
It shall be the duty of the Deputy Treasurer to perform all duties normally and customarily performed by the Township Treasurer in the absence of the Township Treasurer. Specifically, in addition to the aforementioned general duties, the Deputy Treasurer shall be empowered and authorized to sign checks and prepare and process payroll accounts in the absence of the Township Treasurer.
[1974 Code § 2-22 A]
There shall be a Tax Assessor who shall be appointed and serve in accordance with State Statutes and who shall perform and discharge all the functions, powers and duties prescribed by law for a Tax Assessor. The Assessor shall possess a Tax Assessor's certification in accordance with Title 54 of the New Jersey Statutes.
[1974 Code § 2-22; Ord. No. 88-26]
a. 
The Office of the Tax Assessor shall be subject to such general administrative procedures and requirements as are departments of the municipal government, including but not limited to the preparation and submission of an annual budget and of such periodic budget reports as are generally required of departments and such accounting controls, central purchasing practices, personnel procedures and regulations and central data processing services as are generally required of departments.
b. 
The Assessor shall maintain adequate assessment records of each separate parcel of real property assessed or exempted and establish and maintain such files, records and procedures as may be required for the valuation and assessment of real property pursuant to law.
c. 
He or she shall supervise the maintenance of a current Tax Map of the municipality as a public record and cause to be recorded thereon all changes in ownership or character of the real property assessed, employing for that purpose the facilities of other departments as provided by the Code.
d. 
The Assessor shall perform or cause to be performed all duties relating to the office of Tax Assessor by Statute and more specifically to execute the requirements of the office as set forth in N.J.S.A. 54:4-12 and 54:4-23.
e. 
He or she shall act as head of the Office of Tax Assessor and supervise all employees which are under his or her supervision and control. He or she shall, in all respects, have the same power as any department head of the Township, subject to the limitations provided for in previous sections.
f. 
Pursuant to N.J.S.A. 40:56-21, the Tax Assessor is hereby designated as the officer in charge of all assessments for the benefit of local improvements which may be hereinafter authorized in the Township, pursuant to and in accordance with N.J.S.A. 40:56-1 et seq. By virtue of such designation, the Tax Assessor shall have all those powers and shall be responsible for and shall be subject to all procedures as provided for in the Statutes.
[Added 8-23-2021 by Ord. No. 21-33-OAB]
a. 
There is hereby created the position of Deputy Tax Assessor for the Township of Berkeley who shall be appointed and serve in accordance with state statutes. The Deputy Tax Assessor shall possess a Tax Assessor's certification in accordance with Title 54 of the New Jersey Statutes.
b. 
The duties of the Deputy Tax Assessor are to assist the Tax Assessor of the Township in assessing the real properties in the Township of Berkeley in accordance with the appropriate state statutes and regulations in regard thereto. The Deputy Tax Assessor shall do all work as is required of him by the Township Tax Assessor in regard to the assessing of real properties and all various other work as is required from time to time by the Tax Assessor.
c. 
The salary range for this position will be between $85,000 to $110,000.
[1974 Code § 2-21 C[1]]
The appropriate body under Title 26 shall appoint a Registrar of Vital Statistics.
[1974 Code § 2-21 C[2]]
A person appointed as Registrar of Vital Statistics shall be appointed for a term of three years and shall serve until his or her successor is appointed and qualified pursuant to N.J.S.A. 26:8-13.
[1974 Code § 2-21 C[3]]
A person appointed Registrar of Vital Statistics shall have such qualifications as deemed necessary by the Township Council to perform the duties of Registrar of Vital Statistics, except that in accordance with N.J.S.A. 26:8-16, no physician, midwife or funeral director shall be appointed to this position. The Township Clerk may serve as the Registrar.
[1974 Code § 2-21 C[4]]
The Registrar of Vital Statistics shall be compensated in accordance with the fees as provided for under Title 26. In the event that the Clerk acts as the Registrar, the compensation shall be as provided for within the Salary Ordinance of the Township of Berkeley for the position of Clerk.
[1974 Code § 2-21 C[5]]
Any vacancy occurring in the office of Registrar shall be filled by the Deputy Registrar until such time as the appropriate body under Title 26 makes a new appointment.
[1974 Code § 2-21 C[6]]
The duties of the Registrar of Vital Statistics shall be as provided for under Title 26.
[1974 Code § 2-21 C[7]]
This position shall be appointed by the Registrar. The term shall be for one year, and the compensation shall be as provided for under State Statute, except that, if the Deputy Township Clerk acts as the Deputy Registrar, compensation shall be in accordance with the Salary Ordinance of the Township of Berkeley.
[1974 Code § 23-1]
The Township hereby creates the position of Historian of the Township of Berkeley, pursuant to N.J.S.A. 40:10-1 et seq. The appointee to this position shall be officially known as the "Berkeley Township Historian" and shall be appointed for a period of one year at the first meeting of the Township Council in January of each year. The Historian shall serve and act without compensation, except that the Governing Body may designate in its annual budget funds that may be used by the Historian for reasonable expenses incurred in the performance of said individual's duties and responsibilities as more particularly set forth herein.
[1974 Code § 23-2]
The Township Historian shall have the following powers and responsibilities:
a. 
Carry out an historical program, including but not restricted to collecting, preserving and making available materials related to the history of the Township of Berkeley. The Historian shall store such materials in such a manner as to assure their preservation and shall notify the appropriate State agencies and the Township Officials of any materials which should be acquired for preservation. Upon leaving his or her position, the Historian shall turn over all reports, materials and records to the possession of the successor, if then appointed, or to the Township Council until a successor shall be appointed.
b. 
Make an annual report to the Mayor and Township Council stating all work performed and accomplished during that year. The Historian shall submit a copy of the report to the New Jersey Historical Commission.
c. 
Is empowered to research, write and cause to have published a municipal history and may recommend appropriate historical materials for publication.
d. 
May assist a Landmark Commission as well as advise the Township Council concerning acquisition, administration, use and disposition of any landmark or historical site, including such places in the jurisdiction included in the New Jersey Register of Historic Places. Such advice may be furnished to the Historical Sites Section, Department of Environmental Protection.
e. 
Shall assist in projects of commemoration, including erection of monuments, historic markers and guide signs.
f. 
May accept gifts on behalf of the Township of Berkeley and shall be provided with such office space or use of Township buildings as may be deemed appropriate by the Township Council for such use.
g. 
Is empowered to employ such clerical assistance as may be necessary in order to carry out the duties and responsibilities set forth in this section within the limits as may be appropriated by the Township Council in its annual budget.
[Ord. No. 02-27-OAB § 1; Ord. No. 2016-05-OAB § 8]
There is hereby created the position of Qualified Purchasing agent for the Township of Berkeley. The position of Qualified Purchasing Agent shall be located in the Department of Finance under the supervision of the Chief Financial Officer.
[Ord. No. 02-27-OAB § 2]
The Qualified Purchasing Agent shall be appointed consistent with State Statutes.
[Ord. No. 02-27-OAB § 3]
The Qualified Purchasing Agent shall act as contracting agent for the Township of Berkeley and shall have the authority to prepare public advertising for bids; to receive bids for the purchase of work, materials and supplies on behalf of the Township of Berkeley; and in accordance with the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. to make awards of contracts in the name of the Governing Body.
[Ord. No. 02-27-OAB § 4]
The Qualified Purchasing Agent shall be classified as a Grade III position under the Supervisors Association's contract.
[Ord. No. 13-46-OAB § 1; Ord. No. 2016-05-OAB § 9]
There is hereby created the position of Network Administrator for the Township of Berkeley. The position of Network Administrator shall be located in the Department of Administrative Services, Office of Information Technology, under the supervision of the Business Administrator.
[Ord. No. 13-46-OAB § 2]
The duties of the Network Administrator shall include, but not be limited to: maintaining centralized, decentralized and remote network services, network security and data integrity; providing consultations and recommendations, as required, troubleshooting and resolving network problems, as well as monitoring overall performance and conducting upgrades, as required. The Network Administrator shall also perform related work as required.
[Ord. No. 13-46-OAB § 3]
To be appointed to the position of Network Administrator, an individual must meet the following requirements:
a. 
Graduation from an accredited college or university with a Bachelor's degree which must include a minimum of 18 credits in math and/or computer science. Work experience may be substituted for degree if the actual work experience meets the work experience requirements of the job as stated herein;
b. 
Three years of comprehensive experience in the development, implementation and maintenance of multi-network, multi-user Local Area Network(s) [LAN] and/or Metropolitan Area Network(s) [MAN] and/or Wide Area Network(s) [WAN] environment;
c. 
Possess the knowledge of:
1. 
Industry standard Network Operating Systems (OS);
2. 
Server hardware and associated software;
3. 
Telecommunication components used to interconnect server(s) to communication devices and ultimately clients (PC's);
4. 
Countermeasures for dealing with network security and virus protection;
5. 
Techniques to determine system's capacity and the cost effectiveness of system utilization.
d. 
Possess the ability to read, write, speak, understand or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication;
e. 
Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
[Ord. No. 13-46-OAB § 4]
The salary for the Network Administrator shall be determined from time to time by the Township Council and shall be paid in accordance with the provisions of the Salary Ordinance of the Township of Berkeley.
[Added 8-22-2022 by Ord. No. 22-32-OAB]
There is hereby created the position of Director of Staff Operations for the Township of Berkeley. The position of Director of Staff Operations shall be located in the appropriate Division within the Township, under the supervision of the Department Head and/or the Business Administrator.
[Added 8-22-2022 by Ord. No. 22-32-OAB]
The Director of Staff Operations oversees the operations of a division or office within a given Department of Berkeley Township. The Director shall be responsible for management and oversight of all staff operations as well as the purchasing, payroll and all budgetary concerns of said division or office.
[Added 8-22-2022 by Ord. No. 22-32-OAB]
Must have sufficient managerial and supervisory experience within the public and/or private sectors. Must have, at a minimum, a high school diploma and a valid New Jersey driver's license. Additional specific qualifications and experience may be required dependent on the division or office the Director will be working in.
[Added 8-22-2022 by Ord. No. 22-32-OAB]
The salary for the Director of Staff Operations shall be determined from time to time by the Township Council and shall be paid in accordance with the provisions of the Salary Ordinance of the Township of Berkeley. In the absence of a salary ordinance for this title, the salary range shall be an $80,000 to $110,000 annual salary.