A. 
An application will be considered complete and a public hearing scheduled when the following have been submitted:
(1) 
Two copies of the notice of intent or request for determination or other permit application filed and all plans and supporting documents to the Conservation Commission office.
(2) 
Electronic version of all plans and documents.
(3) 
One copy of the following:
(a) 
Filing fee calculation worksheet.
(b) 
Notice of intent fee transmittal form.
(c) 
Affidavit of service.
(d) 
Finance Department release form.
(4) 
Where applicable, one copy of the check for state share of filing fee, check or money order for Town share of filing fee and check or money order for Town bylaw filing fee, payable to the Town of Sturbridge.
B. 
The Conservation Agent or Administrator will determine the completeness of the application based upon the application checklist available on-line and whether all required documentation has been provided. The public hearing will not be scheduled and the twenty-one-day requirement to open a public hearing will not begin until a complete application has been submitted. The applicant will be notified if the application is incomplete and provided with a list of the additional information that is required in order for the application to be accepted as complete. For minor projects, the Administrator or Agent may schedule a public hearing even if the application is not complete, with the understanding that the additional information will be submitted prior to the start of the public hearing.
C. 
PLEASE NOTE: The applicant should keep one complete copy of all plans and documents.
The following information must be included as part of the application, plans and supporting documents prior to the start of the public hearing:
A. 
Completed application forms:
(1) 
DEP file number and comments (supplied by the DEP).
(2) 
Site plan, two paper copies plus electronic version.
(3) 
Plans must meet the following requirements (See also § 365-7.6.):
(a) 
Must be to scale, dated, signed and stamped by a certified engineer.
(b) 
Must include original and revision dates, and identifying plan numbers.
(c) 
Must be clearly marked with resource area delineation showing flag or stake numbers.
(d) 
Must show restoration and mitigation areas.
(e) 
Must show both pre-construction and final.
(4) 
Drainage calculations with supporting information, if applicable.
(5) 
Copy of relevant section of the USGS topographic map showing the project site.
(6) 
Title V compliance must be documented, septic system and reserve locations must be shown.
(7) 
Affidavit of service.
(8) 
Proof of notice to appropriate state boards.
(9) 
Proof of notification to abutters at least seven days prior to public hearing.
(10) 
Signed, dated copy of form used to notify abutters.
(11) 
Town share of application fee, photocopy of state fee check and filing fee transmittal sheet.
(12) 
Finance Department sign-off sheet notifying the Conservation Commission that the property taxes are paid to date.
B. 
Upon receipt of complete application, the Conservation Agent or Administrator will provide the applicant with a legal advertisement. It is the responsibility of the applicant to post the legal advertisement in the Southbridge News seven business days prior to said hearing. The applicant is responsible for the cost associated with the posting of the legal advertisement.
Notification to abutters must be conducted as follows. The applicant is responsible for the following tasks:
A. 
Obtaining a certified abutters list for conservation purposes from the Assessor's office.
B. 
Preparing a notification to abutters form and mailing said notification to each abutter on the certified abutters list.
C. 
Providing certificates of mailing or certified mail green cards to the Commission at the time the public hearing is opened.
A. 
A copy of the notice of intent, plans and supporting documents must be sent to the DEP Wetlands Division:
MassDEP - CERO
Wetlands and Waterways
8 New Bond Street
Worcester, MA 01606
B. 
Copies of the checks payable to the Town of Sturbridge and the Commonwealth of Massachusetts shall be provided in the project application.
The following shall be filed with the DEP - Lock Box (P.O. Box 4062, Boston, MA 02211):
A. 
One copy of the notice of intent fee transmittal form
B. 
A check made payable to the Commonwealth of Massachusetts.
Plans and drawings submitted to the Conservation Committee shall meet the following minimum requirements:
A. 
The drawings shall be of a size and scale suitable to show in readable detail all the elements of the project and all resource areas within 200 feet of said project. In no event shall a drawing be less than 8 1/2 inches by 11 inches.
B. 
Scale shall be one inch equals 20 feet or as appropriate for the project as determined by the Agent.
C. 
The following items shall be clearly shown on the drawings:
(1) 
The boundary of all wetland resource areas;
(2) 
The twenty-five-foot, fifty-foot, 100-foot and 200-foot buffer zones around wetland resource areas;
(3) 
All proposed or ongoing work activities within the wetland area or buffer zone. Both the project location and the limits of work shall be clearly defined;
(4) 
Natural conditions, including but not limited to vegetation, soils, slopes and other natural resources on site, such as stone walls, within 200 feet of the limits of disturbance, whether on the lot or not;
(5) 
Topography;
(6) 
Existing conditions, including, but not limited to, buildings, tree line, stormwater system;
(7) 
Proposed conditions, including, but not limited to, buildings, site drainage and building drainage;
(8) 
Location of water supply and wells, as well as distance to nearest septic system;
(9) 
All utilities labeled on the plan; this shall include utility poles;
(10) 
All structures within 200 feet of the associated resource area(s);
(11) 
Planting plans.
D. 
All pertinent distances shall be dimensioned. The Commission will not rely on scaling. If any distances are omitted or unclear, the applicant will be required to provide the dimensions and amend the drawings.
E. 
All distances shall be exact. The following tolerances will be assumed unless noted otherwise on the drawings:
(1) 
Foot dimensions - plus or minus three inches.
(2) 
Inch dimensions - plus or minus one quarter of an inch.
(3) 
For compound distances, the smallest tolerance applies.
(4) 
Approximate distances - plus or minus two feet.
For example, a dimension marked "(50')" will be assumed to be 50 feet +/- 3 inches. A dimension marked "(50' 6")" will be assumed to be 50 feet six inches +/- 1/4 inch. A dimension marked "(50' +/-)" shall be assumed to be within 48 feet to 52 feet. The most stringent dimension shall be used for Commission purposes.
F. 
All drawings shall be signed and dated by a certified engineer, who shall be responsible for the accuracy of the drawing.
G. 
The Commission reserves the right to require revised drawings if significant changes are required either as a result of error or of changes in the scope of the project.
H. 
In the event of questions or conflicts between verbal information and the drawing, the drawing shall govern.
If you have any questions you may call the Conservation Department Office at 508-347-2506, or email the Commission at conservation@Town.sturbridge.ma.us.