[2002 Code § 3.04.010; amended 9-6-2022 by Ord. No. 2022-12]
a.
Any person claiming payment from the Borough shall first submit a
detailed statement of the items or demand necessitating such claims
to the responsible executive agency, specifying particularly how the
bill or demand is made up, and a certification of the party claiming
payment that it is correct (referred to hereinafter in this section
as the "Claimant Certification").
b.
No bill, claim or demand shall be considered for payment unless the
voucher has attached to it (or includes) a written or electronic certification
from the designated Borough employee, having personal knowledge of
the facts that the goods have been received by, or the services rendered
to the Borough, and that those services or goods are consistent with
an existing contract or purchase order.
c.
The Chief Financial Officer shall have the duty to audit, warrant
and make recommendations on all claims and bills.
d.
Pursuant to N.J.A.C. 5:30-9A.6, where the Claims Presentation and Examination Procedures set forth in subsection 2-50.2 hereof are followed and satisfied, the Borough may waive the requirement of a Claimant Certification, except that a Claimant Certification shall never be waived for reimbursement of employee expenses, or for services provided exclusively and entirely by an individual or sole proprietorship.
[2002 Code § 3.04.020; amended 9-6-2022 by Ord. No. 2022-12]
a.
The Chief Financial Officer has established standard procedures and
internal accounting controls as follows, which shall be followed for
the payment of claims by the Borough:
1.
No goods or services will be procured without a valid Purchase Order
containing the written or electronic signature of the Borough's Assistant
CFO.
2.
Except for contract items approved by resolution of the Borough Council,
all procurement transactions must originate by way of a requisition
in the Borough's finance system. Requisitions will not be processed
without a digital signature of the Department Head (or, in certain
limited situations, a designee approved by the Administrator or CFO)
4.
Questions regarding requisitions are reviewed with user departments.
As necessary, certain issues are escalated to review by the Purchasing
Agent.
5.
Requisitions that exceed the Pay-to-Play threshold or the current
State bid threshold are forwarded to the Purchasing Agent for processing.
6.
Requisitions that exceed 15% of the current State bid threshold require
at least two quotes, but three quotes are preferred. Quotes obtained
by user departments are attached to the requisition (digital/scanned
copy). Purchasing staff review all quotes.
7.
Properly completed requisitions are converted to Purchase Orders
by Finance/Administration Office.
8.
Department Heads are actively engaged in preparing and monitoring
their annual budgets. Regular reviews are performed to assure that
activity posted to the department's budget, such as Purchase Orders,
is valid, proper and authorized by the Department Head.
9.
Claims for payment are submitted to Finance Office by each department.
Invoices are reviewed to verify that work was performed as authorized
and that prices are consistent with original proposals.
10.
Invoices attached to the Purchase Order are submitted to Finance
Office for payment. A responsible person with direct knowledge that
the work was performed or goods received signs the Purchase Order
to authorize payment.
11.
In processing Purchase Orders (and invoices) for payment, Finance
Office staff review for:
(a)
Certification by responsible person attesting that services
were performed, or goods delivered.
(b)
Verify that payment is applied to proper contract, if applicable.
(c)
Verify that the invoice does NOT pre-date the Purchase Order
(Legal Compliance) (from item 1 above). No goods or services will
be procured without a valid Purchase Order containing the signature
of the Borough's Assistant CFO.
(d)
Review for proper accounting treatment (proper budget account
and proper budget year).
(e)
Compliance with any relevant Borough's policy.
(f)
Reasonable business purpose.
12.
Questions regarding Purchase Orders/Invoices are reviewed with user
departments. As necessary, certain issues are escalated to review
by the Administrator or CFO.
13.
In preparing the annual Borough Budget, the CFO reviews trends and
query detail as considered necessary. All unusual items are researched.
b.
The bill or claim duly certified shall be presented to the Municipal
Clerk for inclusion in the proceedings of the next immediate formal
meeting of the Borough Council and it shall be the duty of the Chief
Financial Officer to examine all bills or claims submitted for payment
in order to ascertain if proper administrative procedures have been
followed.
c.
All claims or bills to be considered by the Borough Council shall
be listed systematically and without preference and the list shall
be made available to every member of the Borough Council at least
three full days prior to formal action by the Borough Council.
[2002 Code § 3.04.030]
Claims shall be considered by the Council which shall approve
the same, except that the Council may reject any claim presented to
it, stating the reason for such rejection. Any tie votes may be broken
by vote of the Mayor. Any disapproved claim shall be referred back
to the Municipal Clerk with such instructions as the Borough Council
may give at the time of disapproval.
[2002 Code § 3.04.040]
It shall be the duty of the Municipal Clerk to record the resolution
approving all claims in the official minutes or through an appropriate
claims register, indicating that the Borough Council has by formal
action approved the same with appropriate records as to any claims
disapproved or rejected.
[2002 Code § 3.04.050]
The Chief Financial Officer shall make disbursements upon receipt
of an order by Borough Council, attested by the Municipal Clerk. If
in the event that the Mayor vetoes the payment of any claims or bills,
the Chief Financial Officer may be authorized to make payment by a
vote of the Borough Council whereby at least 2/3 of all the Councilmembers
vote to override such veto for any claim or bill.
[2002 Code § 3.04.060; amended 9-6-2022 by Ord. No. 2022-12]
After the Municipal Clerk has certified that the claims have
been approved, the Municipal Clerk shall turn the same over to the
Chief Financial Officer, who shall forthwith prepare the necessary
checks for the payment thereof, which said checks shall be signed
by the Mayor and Chief Financial Officer, and thereafter signed by
the Administrator or Municipal Clerk. After preparing checks for the
payment of claims, he the Chief Financial Officer shall record them
in proper books of account and thereafter mail the checks to the claimants.
The purpose of this section is to establish a "Length of Service
Awards Program" (LOSAP) for active volunteer members of the Borough's
Emergency Service Organizations, specifically, the Fair Haven Volunteer
Fire Co. #1 and the Fair Haven First Aid Squad. The LOSAP program
is designed to enhance the ability of the Borough to provide volunteer
fire and first aid protection and to allow the Borough's fire and
first aid squads to recruit and maintain membership.
[Ord. No. 485 Preamble;
amended 12-14-2020 by Ord. No. 2020-14]
Pursuant to N.J.S.A. 40A:14-183 et seq., there is hereby established,
within the Borough of Fair Haven, an emergency services volunteer
length of service awards program, hereinafter referred to as LOSAP,
to reward members of the Fair Haven Volunteer Fire Co. #1 and the
Fair Haven First Aid Squad for their loyal, diligent and devoted services
to the residents of Fair Haven Borough.
The LOSAP program shall provide for the fixed annual contribution,
to a tax deferred income account, for each eligible volunteer fire
and first aid member that satisfies the criteria set forth in this
section, and the enabling legislation and the U.S. Internal Revenue
Code. This section shall apply prospectively only, commencing with
calendar year 2005.
The LOSAP program shall provide for an annual contribution for
each eligible volunteer member who accumulates a minimum of 70 points
for the 2020 calendar year and a minimum of 100 points for any calendar
year thereafter, pursuant to a point system as set forth within. Any
participant who terminates service as an active volunteer shall cease
to participate hereunder.
The annual contribution amount for each year of future service,
for each eligible volunteer member, shall be $1,150. The estimated
annual cost of this provision of the LOSAP program shall be based
on 60 active volunteer members for a total cost of $69,000 for 2005.
The LOSAP program shall only be deemed effective, after approval
and ratification by the voters of the Borough of Fair Haven at the
next general election to be held subsequent to the passage of this
section (ordinance). If this public question fails, this section (ordinance)
shall automatically terminate.
After ratification of the LOSAP, as provided for in this section,
the maximum annual contribution may be increased, without public hearing
or public question, provided such increased contributions do not exceed
the number calculated by multiplying the original contribution as
approved by public question, by the consumer price index factor. The
consumer price index factor shall be established as set forth in N.J.S.A.
40A:14-185.
[Ord. No. 485 § 8]
The Borough of Fair Haven LOSAP shall provide for annual contributions
of each eligible active volunteer member of Emergency Medical Service
Squad who meets the following criteria:
|
LOSAP PROGRAM
|
|
POINT SYSTEM BASED ON 100 POINTS
|
a.
Offices.
|
1.
|
FHFD Line Officers
|
50 points
| |
|
(a)
|
Fire Dept.
| ||
|
(b)
|
Fire Police
| ||
|
(c)
|
First Aid
| ||
|
2.
|
Training Officer
|
25 points
| |
|
3.
|
Administrative Officers
|
25 points
| |
|
4.
|
Engineers
|
25 points
| |
|
5.
|
Safety Officers
|
25 points
| |
|
6.
|
Ex-Chief
|
25 points (for 1 year)
| |
|
7.
|
Ex-Captain
|
25 points (for 1 year)
| |
|
8.
|
LOSAP Committee
|
25 points
| |
|
9.
|
Committee Chair
|
10 points (maximum — 10)
| |
|
10.
|
Committee Member
|
2 points (maximum — 8)
| |
|
11.
|
EMT
|
15 points
| |
|
12.
|
First Responder
(for paragraphs 1, 2 and 3 only)
|
10 points
| |
|
(a)
|
Must complete 1 full year of elected position
| ||
|
(b)
|
Points awarded for 1 position only
| ||
b.
Fire Calls
|
Active — 60%
|
30 points
|
|
Active Exempt — 25%
|
30 points
|
c.
FHFC First Aid Emergency Response
|
1.
|
60 — 74
|
10 points
|
|
2.
|
75 — 100
|
15 points
|
|
3.
|
101 — 150
|
20 points
|
|
4.
|
151 — 175
|
25 points
|
|
5.
|
175 — 200
|
30 points
|
|
6.
|
201 —
|
35 points
|
d.
Drills, Meetings, and Training
|
1.
|
Drills
|
1 point (max — 12)
|
|
2.
|
Meetings
|
1 point (max — 12)
|
|
3.
|
Stand-by (Minimum 2 hours)
|
2 points (max — 12)
|
|
4.
|
Snow Removal (Min. 2 hours)
|
2 points (max — 12)
|
|
5.
|
Fire Prevention
|
2 points (max — 6)
|
|
6.
|
Memorial Service
|
2 points
|
|
7.
|
SCBA Recertification
|
5 points
|
|
8.
|
Completion of Fire Fighter I
|
40 points
|
|
9.
|
Completion of Fire Fighter II
|
30 points
|
|
10.
|
CEU Courses (Min. 2 hours)
|
2 points (max — 12)
|
|
11.
|
Work Nights
(approved by Chief-Equipment Maintenance/Fire House Maintenance)
|
2 points (max — 10)
|
e.
Miscellaneous Activities.
1.
All fund raising activities — 2 points for 2 hours minimum
of participation for a maximum of 40 points.
[Ord. No. 485 § 9]
The maximum contribution for each active volunteer member shall
be $1,150 per year of active emergency service, subject to periodic
consumer price index increases pursuant to N.J.S.A. 40A:14-185.
[Ord. No. 485 § 10]
A copy of this section (ordinance), once approved by the voters
pursuant to the public question required by P.L. 1997, c. 388, shall
be filed with the Division of Local Government Services within 30
days of the date of the referendum.
[Ord. No. 485 § 11]
All provisions of the Emergency Services Volunteer Length of
Service Award Program Act, P.L. 1997, c. 388, and regulations promulgated
herewith, N.J.A.C. 5:30-14.1 et seq., as well as any revisions, amendments
or additions to the Act or the regulations, are hereby incorporated
by reference and made a part of this ordinance.
[Added 12-14-2020 by Ord.
No. 2020-14]
In consideration of the fact that there are certain events or effects that cannot be reasonably anticipated or controlled by the Borough, the Governing Body shall have the authority to amend the LOSAP point totals by way of a resolution approved by Governing Body. Said amendments to the LOSAP point total shall only be to lower the required point total to take into consideration unforeseeable circumstances that prevents eligible Fair Haven Volunteer Fire Co. #1 and the Fair Haven First Aid Squad from reaching the minimum LOSAP point total set forth in § 2-51.2.
[Added 12-14-2020 by Ord.
No. 2020-14]
The Governing Body shall have the authority to appoint, through
resolution, any of the New Jersey approved LOSAP providers.
[2002 Code § Title 3; Ord. No.
12-11-06(B); Ord. No. 2007-6; Ord. No. 2008-3 § II; Ord. No. 2008-18; Ord.
No. 2010-01; Ord. No. 2010-20; Ord. No. 2010-35; Ord. No. 2011-11; Ord.
No. 2012-07; Ord. No. 2013-02; Ord. No. 2013-21; Ord. No. 2016-05; amended 12-19-2022 by Ord. No.
2022-18; 4-17-2023 by Ord. No. 2023-06; 4-17-2023 by Ord. No. 2023-04]
|
2-56.1 Fee Schedule
| ||
|---|---|---|
|
Description
|
Section Number
|
Amount
|
|
Alarm system per calendar year: (Fines restated at subsection 4-8.7)
| ||
|
First and second false alarm
|
4-8.7a
|
Warning only
|
|
Third false alarm
|
4-8.7b
|
$50
|
|
Fourth or subsequent false alarm
|
7-8.7c
|
$100
|
|
Monitoring
|
$5/month
| |
|
Alcoholic beverage license: (Fees restated at subsection 6-3.7)
|
6-3.7
| |
|
Plenary retail consumption license
|
$2,500 per year
| |
|
Plenary retail distribution license
|
$2,500 per year
| |
|
Club license
|
$188 per year
| |
|
Animals: (Fees restated at subsection 5-13.4)
| ||
|
Animal impoundment
|
5-13.4
|
$75 - $250
|
|
Animal redemption
|
$75 - $250
| |
|
Boat launch and river access permit:
(Fees restated at subsection 9-3.6
| ||
|
Standard fee
|
9-3.6
|
$100 per year for residents
$200 per year for nonresidents
|
|
Canoes, kayaks and shells
|
9-3.6
|
$50 per year for residents
$100 per year for nonresidents
|
|
Persons 65 years or older
|
9-3.6
|
$25 per year for residents
$50 per year for nonresidents
|
|
Active or active-exempt member of Volunteer Fire
Company or First Aid Squad
|
9-3.6
|
No Fee
|
|
Single day pass
|
9-3.6
|
$25 per day for residents
$50 per day for non residents
|
|
Commercial entity - All watercraft
|
9-3.6
|
$100 per day
$300 per year
|
|
Brush (Fees restated at subsection 16-5.1) Brush Code Violation
|
16-5.1c
|
1st offense Warning
2nd offense $100
3 or more offenses mandatory court appearance
|
|
Cats (Fees restated at subsection 5-9.7)
| ||
|
License
|
5-9.7
| |
|
Spayed, neutered
|
$10 per year
| |
|
Not spayed, neutered
|
$15 per year
| |
|
Delinquent fee
|
$5 per month delinquent
| |
|
Clerk
| ||
|
Raffle License
|
$20 per occasion
| |
|
Bingo License
|
$20 per occasion
| |
|
Development Regulations Code Book
|
$40 minimum
$100 maximum
| |
|
Borough Code Book
|
$80 minimum
$350 maximum
| |
|
Copies (charges for copies will only be assessed
if the total charge exceeds $1)
|
$0.05 per page/letter
$0.07 per page/legal
| |
|
Food Handlers License (Fee restated at subsection 4-3.1(l))
|
4-3.1(l)
|
$25 minimum
$1,000 maximum
|
|
Construction permits
| ||
|
Fee schedule
|
11-1.3
|
See subsection 11-1.3
|
|
Surcharge fee (Fee restated at subsection 11-1.3b1(c))
|
11-1.3b1(c)
|
$0.0250 per cubic foot of volume of new construction
|
|
Development fees
|
30-3.14
|
See subsection 30-3.14
|
|
License
| ||
|
Spayed, neutered
|
5-2.1a
|
$15 per year
|
|
Not spayed, neutered
|
5-2.1a
|
$20 per year
|
|
Delinquent fee
|
5-2.1a
|
$5 per month delinquent
|
|
Unlicensed Animal Violation
|
$50
| |
|
Barking/Crying Dog Violation
|
5-3.5b
|
1st offense $25
|
|
2nd offense $50
| ||
|
3rd offense $75
| ||
|
4th offense $100
| ||
|
Additional-Court Appearance
| ||
|
Engineering (Fees restated at subsection 30-3.14m)
| ||
|
Professional Services for Applications to the Planning
Board or Zoning Board per MLUL N.J.S.A. 40:55D-53.2 (charged to escrow
accounts)
|
30-3.14m
|
$130-180/hour
|
|
Engineering Inspection Certificate Fee (prior to
issuance of Certificate of Occupancy)
|
30-3.14m
|
$150
|
|
Reinspection Fee
|
30-3.14m
|
$75
|
|
Site Visit Inspection
|
30-3.14m
|
$150
|
|
Engineering Development Fee Review
|
30-3.14m
|
$300
|
|
Resubmittal Review
|
30-3.14m
|
$75
|
|
Fire code
| ||
|
Annual inspections
|
See 12-1.11
| |
|
Permits (Fees restated at subsection 12-1.12)
|
12-1.12
| |
|
Type 1
|
$54
| |
|
Type 2
|
$214
| |
|
Type 3
|
$427
| |
|
Type 4
|
$641
| |
|
Type 5
|
Reserved
| |
|
Floodplain Development Permit Review
|
$300
| |
|
Per inspection Fee
|
$100
| |
|
License
|
4-6.2
|
$5 for seniors
$7 non-seniors
|
|
Town wide Yard Sale
|
4-6.2
|
$10
|
|
Sign posting violation
|
4-6.7
|
$25
|
|
After Fact Garage Sale License Penalty
|
4-6.2
|
$20
|
|
Landscaper and Tree Removal Registration
|
4-10.3
|
$25 annually
|
|
Licensing
| ||
|
Licenses
| ||
|
Religious, charitable, educational or political
solicitor
|
4-1.14a
|
$10 per year, or
$5 for 1 week, or
$2 for 1 day
|
|
Peddler
|
4-1.14b
|
$25 per year, or
$10 for 1 week, or
$5 for 1 day
|
|
Park and Facility Usage: (Fees restated at subsection 9-2.7)
| ||
|
Outside Vendor Facility fee
|
10% of the registration fee. Minimum $10 per registrant
| |
|
Community Center/Concession Stand Meeting Room/Bicentennial
Hall - Meetings
|
9-2.7a
|
$25 per day
Borough recognized 501(C)3 groups may be considered for an exemption
|
|
Community Center/Concession Stand Meeting Room-Camps
& Instructional Workshops
|
9-2.7b
|
$0 minimum, $100 maximum
|
|
Athletic Field Usage - Single Use/Seasonal
|
$50 per use (2 hours)
| |
|
Athletic Field Usage - Tournaments
|
9-2.7d
|
$500 maximum per season (10 uses); 100 minimum - $500 maximum/per
field/per day
|
|
Borough Organizations recognized by the Recreation Committee
|
$5 per participant per season
| |
|
Community Garden Plot
|
$60 annually
| |
|
Overnight parking
|
7-15c
|
$25
|
|
Prohibited parking
|
7-11b
|
$35
|
|
7-12b
|
$35
| |
|
Portable Storage Containers (Fee restated at subsection 30-7.15c3)
|
30-7.15c3
|
$50 application fee; $250 after the fact permit
|
|
Dumpsters
|
$100 application fee; $250 after the fact permit
| |
|
Fee
|
2-33.3b
|
$200 per defendant
|
|
Reimbursement
|
2-33.4
|
$150 per case
|
|
Publications
| ||
|
Newsletter advertising fee (Focus on Fair Haven)
|
$150/6 month
| |
|
Calendar Advertisement
|
$300
| |
|
Recreation: (Fees restated at subsection 9-5.1)
| ||
|
Administrative Fee
|
0-$20 per program/activity
| |
|
Fair Haven Rec N Crew Camp
|
9-5.1a
|
$150 minimum for program $250 maximum
|
|
Additional Borough-run Camp Programs
|
9-5.1c
|
$5 minimum per camp; $400 maximum per camp
|
|
Senior Citizen Programming and classes
|
9-5.1d
|
Maximum $100
|
|
Instructional Programming
|
9-5.1e
|
Maximum $150
|
|
Late Fee based on the parameters of the Parks and
Recreation Director
|
$25
| |
|
Special Events
|
Up to 100 participants $250
| |
|
101-250 participants $350
| ||
|
251-750 participants $500
| ||
|
751+ participants $1,000
| ||
|
Tipping Fee for additional trash receptacles
|
16-2.3d
|
$400 per year for residential
$400 per year for commercial
|
|
Bulk Waste Pick Up Fee
|
16-4.1b
|
$50 for up to 5 bulk items, plus $10 for each additional item
|
|
Appliance Disposal Fee
|
16-4.1b
|
$25 for each appliance
|
|
Registrar Certified Copy
|
$15
| |
|
Returned Check Fee (Fee restated at subsection 2-56.3)
|
2-56.3
|
$20
|
|
Sidewalk cafe or restaurant (Fees restated at subsection 4-2.3)
| ||
|
Application fee
|
4-2.3
|
$50
|
|
Renewal of license (per year)
|
4-2.5
| |
|
Street Opening Permits
|
15-1.5
|
$250 application fee per application;
$300 inspection fee per application
|
|
Excavating repaved street during five-year restriction
period (non-emergency)
|
15-1.25e2
|
$1,000 for the first 2 years and $500 for years 3 through 5
|
|
Tax
| ||
|
Tax Search
|
$10
| |
|
Assessment Search
|
$10
| |
|
Tree Removal Permit (Fees restated at subsection 14-8e1)
|
14-8e1
|
The greater of $25 per tree or $150
|
|
Zoning Permit Application (Fees restated at subsection 30-3.14a)
|
30-3.14a
|
Residential - $100
Commercial - $200
New Dwelling - $200
|
[Ord. No. 492; Ord. No. 496; Ord. No.
12-11-06(B); Ord. No. 2008-03 § II; New; Ord. No. 2010-01; Ord. No. 2010-20; Ord. No. 2010-35]
[Ord. No. 472; Ord. No. 2008-18]
a.
Service Charges. Whenever a check payable to any account of the Borough
of Fair Haven is returned for insufficient funds, a service charge
of the amount charged to the Borough by the depositories will be charged;
together with a $20 administrative fee shall be added to the account.
The service charge shall be paid and credited before any other payment
on the account is accepted and credited. (Fee restated at 2-56.1,
Fee Schedule.)
b.
Unpaid Service Charges. Unpaid service charges shall become delinquent
and, when applicable, a lien against property, to be enforced in the
same manner as other liens.
[Added 11-12-2019 by Ord.
No. 2019-14]
The following nonrefundable permit fees are established and
shall be collected by the Borough Clerk before issuing a permit:
a.
Unless a specific fee is established hereinafter, the permit fee
shall be $200.
b.
Moving building along a street: $1,000.
c.
Discharge of a sump pump drain, roof drain or area drain into the public right-of-way where no connection to the public stormwater connection system is proposed: $200. (Subsection d below applies if a connection is proposed.)
d.
Connecting to the sanitary sewer or stormwater collection system:
$200, and where a pavement opening is required, $25 additional for
each 100 square feet, or fraction thereof, of area disturbed.
e.
For construction or replacement of curbs, sidewalks or driveway aprons:
greater of $200 or $1 per linear foot of curb plus $0.50 per square
foot of sidewalk and driveway apron.
f.
For other excavations or occupancies which disturb improvements,
such as utility connections: $200, plus $25 additional for each 100
square feet, or fraction thereof, of area disturbed.
g.
For utility infrastructure installation, repairs, upgrades, or replacements:
$200, plus $0.50 per linear foot of utility main installed, repaired,
upgraded, or replaced. For the purposes of the fee calculation, linear
footage of directional drilling, microtunneling, jack and bore, moling
or other trenchless installation shall be included.
[Ord. No. 508 § 1]
The Borough Council of the Borough of Fair Haven shall by ordinance
establish titles for public employment by the Borough of Fair Haven
and salary ranges for Borough of Fair Haven employees.
[Ord. No. 508 § 2]
The Borough Council of the Borough of Fair Haven shall by resolution
adopt and amend from time to time personnel policies and procedures
including rules concerning the hiring and termination of employees,
terms and conditions of employment, and regulations required to comply
with applicable Federal and State employment related law. The personnel
policies and procedures adopted pursuant to the resolution(s) shall
be applicable to all officials, appointees, employees, prospective
employees, volunteers and independent contractors of the Borough of
Fair Haven.
[Ord. No. 508 § 3]
The Borough Administrator shall be responsible for implementing
and enforcing the personnel practices adopted by ordinance or resolution
authorized pursuant to this section. If there is a conflict between
the personnel practices and any duly adopted and lawful collective
bargaining agreement, personnel services contract or Federal or State
law, the terms and conditions of that contract or law shall prevail.
In all other cases, the practices adopted pursuant to this section
shall prevail.
a.
Pursuant to N.J.S.A. 43:15C-2, the following positions are deemed
to be eligible for and shall participate in the Defined Contribution
Retirement Program:
b.
Individuals serving in the following positions are exempt from Defined
Contribution Retirement Program membership, pursuant to N.J.S.A. 43:15C-2:
1.
Tax Collector.
2.
Chief Financial Officer.
3.
Construction Code Official.
4.
Code Compliance Officer.
5.
Qualified Purchasing Agent.
6.
Tax Assessor.
7.
Borough Clerk.
8.
Licensed Uniform Subcode Inspector.
9.
Superintendent of Public Works.
10.
Borough Court Administrator.
11.
Recreation Director.
c.
This section shall be implemented, construed and subject to the aforesaid
Chapter 92 of the Laws of 2007 (N.J.S.A. 43:15C-1 et seq.) as amended
from time to time, and any regulations or guidance documents from
the Local Finance Board or the Division of Pensions and Benefits.
[Ord. No. 2010-25]
a.
Introduction. The following is the Attendance Policy for elected
and appointed officials for the Borough of Fair Haven.
b.
Vacancy Due to Change to Nonresident Status or Upon Resignation;
Filling; Municipal Offices Open to Nonresidents. As per N.J.S.A. 40A:9-11,
whenever a County or municipal officer, who is required to be a resident
shall cease to be a bona fide resident of the County or municipality,
as the case may be, or whenever the resignation of any such officer
shall have been accepted by the proper authority, his office shall
immediately be deemed to be vacant. The County or municipality, by
the proper authority, shall thereupon proceed to fill the vacancy
in the manner prescribed by law. A nonresident of any municipality
may hold office as counsel, attorney, engineer, health officer, auditor
or comptroller of such municipality and no such office shall be deemed
vacated by a change of residence of any such person.
c.
Vacancy from Any Cause Other Than Expiration of Term or Filing of
Petition for Recall. As per N.J.S.A. 40A:9-12, in any County or municipality,
whenever a vacancy in office occurs from any cause other than expiration
of the term of office or the filing of petition for recall, such vacancy
shall be filled in the manner prescribed by law.
d.
Vacancy Deemed on Resignation, Incapacity, Death, Residence, Absence,
or Removal; Filling Unexpired Term. As per N.J.S.A. 40A:9-12.1: The
office of any person appointed to a specified term, with or without
compensation, by the Governing Body or chief executive of any local
unit, including persons appointed to any board, committee, commission,
authority or other agency of one or more local units, shall be deemed
vacant:
1.
Upon its being so declared by judicial determination;
2.
Upon the filing by such officer of his written resignation;
3.
Upon the refusal of a person designated for appointment to such office
to qualify or serve;
4.
Upon the determination of the appointing authority that such officer
shall have become physically or mentally incapable of serving;
5.
Upon the death of such officer;
6.
Upon the determination of the appointing authority that, in violation
of a lawful residency requirement, such officer no longer resides
within the corporate limits of the local unit or other designated
territorial area;
7.
In the case of a member of a board, committee, commission, authority
or other agency, whenever the member, without being excused by a majority
of the authorized members of such body, fails to attend and participate
at meetings of such body for a period of eight consecutive weeks,
or for four consecutive regular meetings, whichever shall be of longer
duration, at the conclusion of such period, provided that such body
shall notify the appointing authority in writing of such determination;
provided, further, that such board, committee, commission, authority
or other agency may refuse to excuse only with respect to those failures
to attend and participate which are not due to legitimate illness;
provided, however, that nothing in this subsection shall preclude
a municipal appointing authority from adopting by ordinance a policy
establishing a lower absentee threshold, provided that the ordinance
shall not permit the removal of the member if the member has been
absent for less than six consecutive weeks, or three consecutive meetings,
whichever shall be of longer duration, without being excused, within
the term of office for the position held by the individual;
8.
Upon the removal of such officer for cause in accordance with law,
or for any other reason prescribed by law.
Whenever any of the above shall occur the appointing authority
shall forthwith fill the office for the unexpired term in the manner
prescribed by law; provided, however, that in the case of a person
failing to qualify or refusing to serve pursuant to subsection c.,
such office shall not be deemed vacant, if the incumbent officeholder
is authorized by law to continue in such office until a successor
is appointed and qualifies therefor.
e.
Absences. Elected and appointed officials shall make every effort
to attend meetings. The following is a list that constitutes excused
absence:
1.
Personal illness
2.
Family emergencies
3.
Military absences
4.
Family weddings
5.
Family graduation exercises
6.
Bona fide business and vacation trips constitute good cause
7.
Jury duty
8.
Death
9.
Child birth
10.
Pandemic
11.
Religious festivities or events
12.
Classes for certification or Borough related business
13.
Items covered under Family Leave Act (as amended)
14.
Any other item taken on a case-by-case basis that the body can vote
upon if requested by an absent official at the next official meeting
after the absence.
[Ord. No. 2011-13]
If an employee of the Borough is injured while at work, the
employee must report the incident immediately to his/her supervisor.
An injured employee may be required to be medically examined or treated.
After confirmation of workers compensation benefits by the Borough's
insurance company, the insurance company shall reimburse to the Borough
the maximum allowable benefit (70% of base salary up to a maximum
allowed by law), and the Borough shall pay the employee 100% of his/her
normal base salary for a period up to four months.
In the event the employee is unable to return to work after
the four-month period, and upon approval of the Borough insurance
company, the employee shall receive the workers' compensation payments
directly from the insurance company. The employee may petition the
Mayor and Council for an extension of the four-month period by submitting
a written request to the Municipal Clerk. In no event will the full
pay benefits exceed a total of one year pursuant to N.J.S.A. 40A:9-7.
[Ord. No. 2014-24; Ord. No. 2016-16]
It is the intent of this section to designate the portions of
the rights-of-way set forth below with the tax lot and block specified
herein.
|
Battin Road where it meets the Navesink River
[Ord. No. 2014-24] |
Block 26.01, Lot 1
|
|
DeNormandie Avenue where it meets the Navesink River
[Ord. No. 2016-16] |
Block 48.01, Lot 1
|
|
Grange Avenue where it meets the Navesink River
[Ord. No. 2014-24] |
Block 24.01, Lot 1
|
|
Hance Road where it meets the Navesink River
[Ord. No. 2014-24] |
Block 24.02, Lot 1
|
[Ord. No. 2015-05]
The Council may waive any fee due under the Borough Ordinances,
upon the showing of good cause, unless said fee is mandated by State
statute.
[Added 9-19-2022 by Ord.
No. 2022-14]
a.
The purpose and intent of these regulations is to abide by the requirements
of N.J.S.A. 52:27D-20.1 and N.J.A.C. 5:30-17.1 et seq., governing
electronic disbursement controls for payroll purposes.
b.
APPROVAL OFFICER
BOROUGH
PAYROLL SERVICE
Definitions. As used in this section, the following terms shall have
the meanings indicated:
Person(s) responsible for authorizing and supervising the
activities of the payroll service.
Borough of Fair Haven.
Third-party payroll service organization.
[Added 9-19-2022 by Ord.
No. 2022-14]
[Added 9-19-2022 by Ord.
No. 2022-14]
a.
The appointment of a payroll service shall be pursuant to the Local
Public Contracts Law, see N.J.S.A. 40A:11-1 et seq. and shall require
the contractor to do the following, not by way of limitation: data
collection, agency report preparation, calculation of withholding,
direct deposit of payroll disbursements, and/or transfer of Borough
funds to contractor's account for subsequent disbursement of payment.
b.
Any renewal or extension of a contract under these regulations shall
be by resolution.
c.
The Chief Financial Officer is hereby appointed the approval officer
and is responsible for authorizing and supervising the activities
of the payroll service and shall further be charged with the reconciliation
and analysis of all general ledger accounts affected by the activities
of the disbursing organization.
d.
If required by the contract between the Borough and the payroll service,
the payroll service is permitted to hold Borough funds pending transmittal
to a payee.
[Added 9-19-2022 by Ord.
No. 2022-14]
a.
A payroll service must meet all of the following requirements:
1.
Report any irregularities that may indicate potential fraud, noncompliance
with appropriate laws, dishonesty or gross incompetence on the part
of the approval officer;
2.
Report circumstances that could jeopardize its ability to continue
operations or otherwise interrupt the services provided to the Borough.
b.
A payroll service must meet the requirements of N.J.A.C. 5:30-17.5,
requiring that the approval officer be assured that the servicer has
its own internal controls and appropriately guard against theft and
other adverse conditions.
c.
All contracts entered into pursuant to these regulations and the
laws authorizing the same shall comply with the requirements of N.J.A.C.
5:30-17.6, which sets out a series of mandatory contractual terms
and conditions.
[Added 9-19-2022 by Ord.
No. 2022-14]
Upon the adoption of these regulations, the Borough Administrator,
with the assistance of the Chief Financial Officer and Borough Attorney,
as necessary, is hereby authorized and directed to enter into a contract
for payroll service in accordance with all local public contracting
laws and N.J.A.C. 5:30-17. Appointment of the payroll service shall
be by separate resolution of the Borough.
