[Ord. No. 1991-1 § 4-3; Ord. No. 1993-6 § 1]
There is hereby established the Division of Treasury within
the Department of Finance, the head of which division shall be the
Chief Financial Officer and who shall be appointed by the Mayor, with
the advice and consent of the Borough Council, as defined in P.L.
1988, c. 110 for a term of four years.
[Ord. No. 1991-1 § 4-4; Ord. No. 1992-9 § 1; Ord. No. 1994-34 § 1; Ord. No. 1994-39 § 1; Ord. No. 1995-12 §§ 1, 2; Ord. No. 1996-05 § 1; Ord. No. 1996-24 § 1; Ord. No. 1999-01 § 4; Ord. No. 1999-25 § 1; Ord. No. 2001-20; Ord.
No. 2002-03; Ord. No. 2002-11; Ord. No. 2002-13; Ord. No. 2004-13; Ord.
No. 2008-06; Ord. No. 2009-18 § I; Ord. No. 2010-22; Ord. No. 2011-15 § 1; Ord. No. 2017-02; Ord.
No. 2017-06 § 1; Res. No. 2017-79]
a.
Under
the supervision of the Chief Financial Officer the Division of Treasury
shall:
1.
Keep and maintain bank records of all financial transactions of the
Borough in accordance with applicable law and regulations.
2.
Have custody of all public moneys of the Borough.
3.
Make monthly reports to the Mayor and Borough Council of all receipts,
expenditures, commitments and expended appropriations.
4.
Deposit to the credit of the Borough, in its designated legal depository(ies),
within 48 hours of receipt thereof, all moneys received from any source
by or on behalf of the Borough or any department, board, committee,
office or agency thereof, except as otherwise provided by this Revision
or state statute.
5.
Disburse funds of the Borough for the payment of bills and demands
under a preaudit and voucher system, subject to the approval of the
Mayor and Borough Council; except that payments for the payroll account
shall be made pursuant to paragraph 6 hereof. Every voucher shall
be in the form of a check payable to the order of the person entitled
to receive it and shall specify the purpose for which it is drawn
and the account or appropriation to which it is charged. Each check
shall bear the signature of the Mayor or Borough Administrator, Chief
Financial Officer or Assistant Chief Financial Officer and a Council
member of the Finance Committee and/or Council President.
6.
Upon receipt of a voucher and/or an amount due the payroll account,
deposit same to the credit of the payroll account, charging the appropriate
budgetary account therewith. Disbursements from the payroll account
may be made by payroll checks signed by the Borough Clerk or Mayor,
upon pre-audit, a warrant and signature of the Chief Financial Officer
and approval by the Mayor and Borough Council. In case of error or
adjustment in the payroll, the Chief Financial Officer shall make
a correction of same in the payroll records.
7.
Assist the Borough Administrator in the preparation of the annual
Borough operating and capital budgets.
8.
Keep the Borough Administrator informed as to any Federal, State,
County or private aid projects under which the Borough may be eligible
for receipt of funds.
9.
Oversee the financial administration and billing of the water and
sewer utility and the beach utility.
10.
Perform such other duties as may be required or permitted by state
statute or this Revision.
b.
Fees
for Copies of Records. The following schedule of fees shall be charged:
1.
The public records of the Borough of Belmar shall be accessible for
examination and copying in accordance with N.J.S.A. 47:1A-1 et seq.,
upon the terms and conditions herein provided. Such inspection shall
be made only at reasonable times during the business hours and without
interference with the conduct of the affairs of the office or other
place where such records are kept or maintained.
2.
Prior to allowing access to any government record, the custodian
thereof shall redact from that record any information which discloses
the social security number, credit card number, unlisted telephone
number, or driver license number of any person, in accordance with
N.J.S.A. 47:1A-5 and redact any personal information or information
otherwise protected by law.
3.
A copy or copies of a government record may be purchased by any person
upon payment of the following fees:
$0.05 per letter size page or smaller.
$0.07 per legal size page or larger.
4.
If the Borough can demonstrate that its actual costs for duplication
of a government record exceed the foregoing rates, the Borough shall
be permitted to charge the actual cost of duplicating the record.
The actual cost of duplicating the record, upon which all copy fees
are based, shall be the cost of materials and supplies used to make
a copy of the record, but shall not include the cost of labor or other
overhead expenses associated with making the copy except for a Special
Service Charge as provided herein, if applicable.
5.
Special Service Charges. Whenever the nature, format, manner of collation,
or volume of a government record embodied in the form of printed matter
to be inspected, examined, or copied pursuant to this section is such
that the record cannot be reproduced by ordinary document copying
equipment in ordinary business size or involves an extraordinary expenditure
of time and effort to accommodate the request, the Borough may charge,
in addition to the actual cost of duplicating the record, a special
service charge of $25 per hour. A deposit of the estimated special
service charge shall be required prior to the request being processed
and the full amount of the actual special service charge shall be
paid prior to the release of the documents. The requestor shall have
the opportunity to review and object to the estimated special service
charge prior to it being incurred.
6.
The fee for a certified list of property owners shall be $0.25 per
owner or $10, whichever is greater.
7.
Fee for supplements of either the Land Development Book or the Codified
Borough Ordinances — same as fees for copies of individual pages.
8.
The fee for a duplicate tax bill shall be $5 per copy.
9.
Mailing charges for any of said items shall be the actual postage
charge incurred by the Borough.
10.
Access to electronic records and non-printed materials shall be provided
free of charge, but the public agency may charge for the actual costs
of any needed supplies such as computer discs.
c.
Library;
Fees for Various Items. The following schedule of fees shall be charged
from and after the effective date of this paragraph:
1.
Copies of records (other than certified copies): $0.20 per page.
2.
Book fines: $0.05 per book per day after two weeks.
3.
Fax: $2 per page.
4.
Lifetime registration fee for nonresident: $25.
5.
Replacement of lost library card: $1.
6.
Video rental: $1 per day after three days.
7.
Audio rental: $1 per day after two weeks.
8.
May and September are hereby designated as amnesty months and no
book fines will be levied.
d.
Vital
Statistics Fees. The fees for the following are fixed for the purpose
of regulating and controlling applications and certifications to be
made and/or issued by the Registrar of Vital Statistics.
1.
Fees:
(a)
The fee for a certified original or additional copy of a birth, marriage
or death certificate shall be $10 per copy.
(b)
The fee for corrections made to birth, marriage, or death certificates
shall be $10.
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The Borough of Belmar shall collect in accordance with State
of New Jersey Department of Human Services, fees for processing and
issuing marriage licenses. The Borough of Belmar shall remit to the
Department of Human Services whatever fee is promulgated by the State.
Said fee shall be adopted by resolution of the governing body and
said fee shall be forwarded to the State of New Jersey as required
by law.
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e.
Fees
for the Use of Public Property. The following "Schedule A" of fees
shall be charged from and after the effective date of this paragraph.
The Borough Council shall designate from time to time, by resolution,
a revised "Schedule A" setting forth all fees for use of Borough property
and said resolution shall be on file in the office of the Borough
Clerk. The fees set forth in Schedule A may be waived for a nonprofit
or not-for-profit organization or an organization which is recognized
as a charitable organization by the State of New Jersey or the Federal
government, and which provides proof of the same, if the organization
provides a Borough of Belmar designated in-kind service which is approved
by the Borough Administrator. The Borough Council may adopt rules
for the use of any Public Property by resolution.[1]
[Ord. No. 2017-06 § 1;
amended 3-5-2019 by Ord. No. 2019-08; 5-7-2019 by Ord. No. 2019-09; 6-5-2019 by Ord. No. 2019-22]
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SCHEDULE A JOHN A. TAYLOR PAVILION:
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The Taylor Pavilion is available to be used for events subject
to a fee(s) as established in Schedule A.
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HUISMAN GAZEBO:
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The Huisman Gazebo is available for rental for a fee of $150
plus a separate security deposit of $200.
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USE OF MEMORIAL FIELD:
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Belmar Resident or Nonprofit Group:
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No Charge for one day
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Organized Group
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$100 per day
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Organized League
[Res. No. 2017-79] |
$1,000 per season
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[1]
Editor's Note: Schedule A fees now adopted by Resolution of
the Borough Council.
f.
Fees
for Special Events as Permitted by 16-14.4 et seq. The following "Schedule
B" of fees shall be charged from and after the effective date of this
paragraph. The Borough Council shall designate from time to time,
by resolution, a revised "Schedule B" setting forth all fees for special
permits and said resolution shall be on file in the office of the
Borough Clerk.
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Schedule B
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Permit
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Fee
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Special Events Application:
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Nonprofit Groups
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$35
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Profit Organizations
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$100
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Police Security/Traffic Control:
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Regular Officers, per hour:
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$25
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Special Officers, per hour:
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$25
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Department of Public Works:
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Per hour:
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$25
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Rental Reviewing Stand, per diem
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$250
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Vendor Fees Seafood Festival:
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Craft Vendor, per event:
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$70
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Food Vendor, per event:
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Outside with 1 serving side:
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$275
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Outside with 2 serving sides:
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$350
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Under Tent - no electricity:
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$375
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Under Tent - with electricity:
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$475
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Special Commercial/Entertainment:
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$200
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Rental of public address equipment, per diem:
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$50, plus a $100 deposit
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User must provide the Borough of Belmar with a liability insurance
policy naming the Borough of Belmar as additional insured.
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g.
Fees
for advertisement and use of the electronic marina sign. Businesses
located in the Borough of Belmar, which hold a valid mercantile license,
shall be permitted to advertise on the electronic sign located at
the marina. Terms and fees shall be set by resolution of the Mayor
and Council.
[Ord. No. 2017-02; amended 5-7-2019 by Ord. No. 2019-11]
h.
Returned
Check Fee. The fee for a returned check shall be $20.
[Amended 2-2-2021 by Ord. No. 2021-01]
i.
(Reserved)
j.
Third-Party
Payroll Disbursement.
[Added 7-25-2023 by Ord.
No. 2023-11]
1.
Purpose. The purpose and intent of these regulations is to abide
by the requirements of N.J.S.A. 52:27D-20.1 and N.J.A.C. 5:30-17.1
et seq., governing electronic disbursement controls for payroll purposes.
2.
APPROVAL OFFICER
BOROUGH
PAYROLL SERVICE
Definitions. As used in this section, the following terms shall have
the meanings indicated:
Person(s) responsible for authorizing and supervising the
activities of the payroll service.
Borough of Belmar.
Third-party payroll service organization.
3.
4.
Borough requirements.
(a)
The appointment of a payroll service shall be pursuant to the Local
Public Contracts Law, see N.J.S.A. 40A:11-1 et seq., and shall require
the contractor to do the following, not by way of limitation: data
collection, agency report preparation, calculation of withholding,
direct deposit of payroll disbursements, and/or transfer of Borough
funds to contractor's account for subsequent disbursement of
payment.
(b)
Any renewal or extension of a contract under these regulations shall
be by resolution.
(c)
The Chief Financial Officer is hereby appointed the approval officer
and is responsible for authorizing and supervising the activities
of the payroll service and shall further be charged with the reconciliation
and analysis of all general ledger accounts affected by the activities
of the disbursing organization.
(d)
If required by the contract between the Borough and the payroll service,
the payroll service is permitted to hold Borough funds pending transmittal
to a payee.
5.
Payroll service requirements.
(a)
A payroll service must meet all
of the following requirements:
(i)
Report any irregularities that may indicate potential fraud,
noncompliance with appropriate laws, dishonesty or gross incompetence
on the part of the approval officer;
(ii)
Report circumstances that could jeopardize its ability to continue
operations or otherwise interrupt the services provided to the Borough.
(b)
A payroll service must meet the requirements of N.J.A.C. 5:30-17.5,
requiring that the approval officer be assured that the servicer has
its own internal controls and appropriately guard against theft and
other adverse conditions.
(c)
All contracts entered into pursuant to these regulations and the
laws authorizing the same shall comply with the requirements of N.J.A.C.
5:30-17.6, which sets out a series of mandatory contractual terms
and conditions.
6.
Establishment of service. Upon the adoption of these regulations,
the Borough Administrator, with the assistance of the Chief Financial
Officer and Borough Attorney, as necessary, is hereby authorized and
directed to enter into a contract for payroll service in accordance
with all local public contracting laws and N.J.A.C. 5:30-17. Appointment
of the payroll service shall be by separate resolution of the Borough.
