[1979 Code § 2-5.1]
The City Clerk shall be appointed for a term of three (3) years in the manner provided by law. The City Clerk shall acquire tenure in the manner provided by law.
[New]
No person shall be appointed as City Clerk unless he shall have a registered Municipal Clerk Certificate issued pursuant to N.J.S.A. 40A:9-133 et seq.
[1979 Code § 2-5.2]
The City Clerk shall serve as secretary to the Council and as secretary of the municipal corporation. He shall attend meetings of the Council and shall keep the minutes of the meetings of the Council. The minutes of each meeting of the Council shall be signed by the Clerk and presented for approval at the next Council meeting.
[Ord. No. 50-3 § 1; Ord. No. 51-55 § 1]
Within the office of the City Clerk, there shall be a Division of Licenses, the head of which shall be the City Clerk and/or Deputy Municipal Clerk.
The City Clerk shall:
a. 
Receive applications for all licenses from the City of Linden, including alcoholic beverage licenses, except where otherwise provided by law or ordinance.
b. 
Investigate all applications for licenses as required by ordinance.
c. 
Except where an ordinance provides that the license shall be issued by the Council, issue all license applications which shall be subject to his jurisdiction.
d. 
Enforce all laws and ordinances pertaining to the qualifications for licenses and regulations of license holders.
e. 
Report to the Council on all violations of licensing ordinances and laws whether by persons holding a license or permit or otherwise.
f. 
Except where ordinance provides that such authority shall repose in the Council, administer and enforce the ordinance provisions concerning suspension and revocation of licenses and serve as the initial hearing officer on appeals from suspension of revocation of licenses.
g. 
Serve as the Inspector of the Alcoholic Beverage Control Board of the City.
h. 
Keep records of investigations and report to the Council at least quarter-annually.
[1979 Code § 2-5.3]
a. 
The Clerk shall record all ordinances and resolutions of a permanent character in books to be provided for that purpose. After each ordinance he shall record and certify the proof of publication thereof as required by law. Each ordinance and resolution so recorded shall be signed by the Mayor, President of Council and the Clerk, who shall attest that it was duly adopted upon the date stated, and when so signed the recorded copy shall be deemed to be a public record of the ordinance or resolution. Any omission by the Clerk or the Mayor to record, sign or certify as herein required shall not impair or affect the validity of any ordinance which has been duly adopted.
b. 
Not later than every six (6) months, the Clerk, with the advice and assistance of the City Attorney, shall compile and codify all ordinances and resolutions, or true copies thereof, which then remain in force and effect. He shall also properly index the record books, compilation or codification of ordinances and resolutions.
[1979 Code § 2-5.4]
The Clerk shall have custody of and safely keep all records, books and documents of the City, except those committed by ordinance to any other office or transferred thereto by the Mayor and Council.
[1979 Code § 2-5.5]
The Clerk shall cause the corporate seal of the City to be affixed to instruments and writings when authorized by ordinance or resolution of the Council or when necessary to exemplify any document on record in his office, or to certify any act or paper which from the records in his office appears to have been a public act of the City or a public document. He shall not affix the seal or cause or permit it to be affixed to any other instrument, writing or other paper unless required by law or ordinance.
[1979 Code § 2-5.6]
The Clerk, subject to the supervision of the Council, shall:
a. 
Be the depository for and custodian of all official surety bonds furnished by or on account of any officer or employee, except his own bond which shall be placed in the custody of the Treasurer; of all insurance policies upon or with respect to risks insured for the benefit of the City or to protect it against any claim, demand or liability, whatsoever; and all formal contracts for work, labor, services, supplies, equipment and materials to which the City may be a party.
b. 
Be the depository for and custodian of all performance bonds running to the City as obligee, or any other form of security given by any contractor, subdivision developer or other persons on account of work done or to be done in and for the City.
c. 
Have custody of all leases of property owned by the City.
d. 
Report to the City Council annually, and at such time as the Council may require, on the coverage, expiration date and premium of each surety bond and contract of insurance; the nature and terms of outstanding leases, the rent reserved by each and their respective expiration dates.
[New]
Any department, agency or authority of the City may promulgate and adopt rules and regulations concerning the operations and functions thereof, except that no such rules and regulations shall take effect without approval of Council. No such rules or regulations shall conflict with any Federal, State, County law or any ordinance or resolution of Council, and any such rules and regulations or portions thereof shall be deemed invalid to extent of any such inconsistency. The rules and regulations of the Police Department shall be promulgated pursuant to N.J.S.A. 40A:14-118. Copies of all such rules and regulations shall be maintained by the City Clerk and shall be considered public documents.
[1979 Code 2-5.8]
In addition to such other functions, powers and duties as may be prescribed by ordinance, and subject to the supervision and direction of the Mayor and Council, the Clerk shall:
a. 
Perform all the functions required of City Clerks by the General Election Law (Title 19 of the New Jersey Statutes) and any other law or ordinance.
b. 
Administer the provisions of City ordinances with reference to the licensing of occupations and activities for which licenses are required by law or ordinance to be obtained from the Clerk.
c. 
Have such other, different and additional functions, powers and duties as may be prescribed by law or ordinance or delegated to him by the Mayor and Council.
[1979 Code § 2-5.9a]
There shall be an office of Deputy Municipal Clerk, created pursuant to N.J.S.A. 40A:9-135.
[1979 Code § 2-5.9b]
The term of office of Deputy Municipal Clerk shall be three (3) years commencing on January 1 in the year of appointment and until a successor has been appointed and qualifies; provided that a vacancy in such term shall occur in the event that the Deputy Municipal Clerk ceases to possess the qualifications hereinafter set forth or by reason of any other cause producing a vacancy.
[1979 Code § 2-5.9c]
The Deputy Municipal Clerk shall be an employee in the office of the City Clerk.
[1979 Code § 2-5.9d]
The Deputy Municipal Clerk shall have all the powers and perform all the duties of the City Clerk during such times and for such specific periods as the City Clerk is absent.
[1979 Code § 2-5.9e]
The Deputy Municipal Clerk shall be appointed by resolution of the Council. The salary of the Deputy Municipal Clerk shall be as provided by ordinance.
[Added 7-16-2019 by Ord. No. 63-33]
The purpose of this section is to create to create the position of parking enforcement officer to enforce state, county, and municipal statutes, resolutions, ordinances or regulations relating to the parking of vehicles with the City of Linden pursuant to N.J.S.A. 40A:9-154.7 et seq.
There is hereby created in the City of Linden the position of parking enforcement officer. City Council may hire up to four positions of parking enforcement officers.
a. 
For purposes of this section, a parking enforcement officer is not a special law enforcement officer within the meaning of the Special Law Enforcement Officers Act N.J.S.A. 40A:14-146.8 et seq., and is not a member of the City of Linden Police Department. No parking enforcement officer may carry or use a firearm while on duty.
b. 
A parking enforcement officer is deemed to be "on duty" while the officer is performing the public safety functions enumerated in this section and for which the officer is receiving compensation from the City.
c. 
A parking enforcement officer is not eligible for membership in the Police and Firemen's Retirement System established pursuant to N.J.S.A. 43:16A-1 et seq.
a. 
An applicant for the position of parking enforcement officer appointed pursuant to this section and civil service rules and regulations shall have fingerprints taken, which fingerprints shall be filed with the Division of State Police and the Federal Bureau of Investigation.
b. 
The Chief of Police shall interview candidates for the position of parking enforcement officer and make recommendations to the Mayor regarding the appointment of a parking enforcement officer. Before any parking enforcement officer is appointed pursuant to this section, the Chief of Police shall ascertain the eligibility and qualifications of the applicant and report these determinations, in writing, to the Mayor and Council.
c. 
No person appointed as parking enforcement officer may commence duties as a parking enforcement officer unless that person has successfully completed a training course conducted or approved by the Chief of Police. The Mayor and Council may waive this training requirement for any person otherwise eligible to be appointed as a parking enforcement officer under this section if the person possesses substantially equivalent training and background, as determined by the Chief of Police or other chief law enforcement officer.
a. 
The parking enforcement officer shall enforce state, county, and City statutes, ordinances and/or regulations related to the parking of vehicles within the City of Linden. He or she shall possess the power and authority to:
1. 
Issue a parking ticket for a parking offense, as those two terms are defined in the Parking Offenses Adjudication Act, P.L. 1985, c. 14 (N.J.S.A. 39:4-139.2 et seq.).
2. 
Serve and execute all process for any parking offenses issuing out of the court having jurisdiction over the complaint.
3. 
Issue warnings for violations of any state, county, or City of Linden statutes, ordinances, resolutions and/or regulations related to the parking of vehicles within the City of Linden.
4. 
Cause any vehicle parked, stored, or abandoned in the City in violation of a statute, resolution, ordinance or regulation to be towed away from the scene of the violation and to collect from the vehicle's owner or the owner's agent, on behalf of the City, the costs of the towing and subsequent storage of the vehicle before surrendering the vehicle to the owner or agent.
5. 
Attend, participate, testify and assist in the prosecution, if necessary, in any court proceedings relating to any actions taken by him or her.
6. 
Inspect the conditions of parking meters or other parking regulating devices and if necessary, report to the appropriate individual responsible for the necessary repairs or replacement.
b. 
The parking enforcement officers shall be under the supervision and direction of the Chief of Police.
The parking enforcement officer shall receive such training in the performance of his or her duties as may, from time to time, be required by law or recommended and authorized by the Chief of Police.
a. 
Prior to the commencement of duties, every parking enforcement officer shall be furnished with a uniform which shall clearly identify the officer's function. The uniform shall include, but not be limited to, a hat and appropriate badges which shall bear an identification number or name tag and the name of the City of Linden in which the officer is employed. The uniform shall also include an insignia issued by the City which clearly indicates the officer's status as a parking enforcement officer. The uniform shall be distinct in color from the uniform of a regular police officer or special law enforcement officer.
b. 
The City shall issue a permanent insignia not later than 90 days following its first appointment of a parking enforcement officer for persons designated as parking enforcement officers under this section. The City may issue a temporary insignia for use prior to the issuance of permanent insignia.
The parking enforcement officer shall maintain an accurate and complete file with respect to every alleged violation or other matter investigated by him or her. The parking enforcement officer shall file a monthly report of his or her activities, including any warning, complaints or cases processed by him or her and the disposition thereof, with the Chief of Police.
All files, books and records maintained by, and property provided to, the parking enforcement officers are the property of the City of Linden. Every parking enforcement officer, on the expiration of his or her term, shall forthwith deliver to his or her successor all files, books, records and property provided, which are in his or her possession or under his or her control or maintained by him or her, to the Chief of Police.
The creation of the position of parking enforcement officer, and the within section, shall not be interpreted or inferred to alter, change, affect, limit, restrict, or relieve any the authority and/or duties of a police officer of the City of Linden.
[1979 Code § 2-33a; Ord. No. 27-8 § 13]
There is hereby created within the Table of Organization of the City of Linden, the position of Right to Know Coordinator.
[1979 Code § 2-33b; Ord. No. 27-8 § 13]
The position shall be a part-time position, which shall be filled by the Governing Body in accordance with and shall be subject to all applicable New Jersey Department of Personnel statutes and regulations and any other applicable laws.
[1979 Code § 2-33c; Ord. No. 27-8 § 13]
The Coordinator shall have all powers, duties and responsibilities prescribed by an incident to all statutes and regulations adopted under recently enacted "Right to Know" legislation and shall insure compliance by the City of Linden with all applicable areas thereof.