Borough of Madison, NJ Chapter 32 Patriotic Celebrations Committee

[HISTORY:[1] Adopted by the Mayor and Council of the Borough of Madison 12-19-2019 by Ord. No. 57-2019. Amendments noted where applicable.]

[1] Former Ch. 32, Planning Board, adopted 12-29-1976 as Section 1 of Ord. No. 39-76, as amended, was repealed 3-12-1984 by Ord. No. 2-84. For current provisions pertaining to the Planning Board, see Ch. 195, Land Development, of the separate Land Use Legislation volume, copies of which are on file in the office of the Administrator-Clerk.

§ 32-1 Establishment.

The Madison Patriotic Celebrations Committee is hereby established to be known as "the Patriotic Celebrations Committee of the Borough of Madison" (hereafter referred to as "the Committee"). The Committee shall consist of 12 members.

§ 32-2 Purpose and responsibilities.

Purpose and responsibilities:

A. Organize and provide patriotic celebrations, including but not limited to Memorial Day celebrations.

B. The Committee will provide education and outreach on celebrations to the community, all Borough committees, boards and commissions, and the Mayor and Council.

C. The Committee will submit a report to the Mayor and Council at the end of each calendar year, concerning ongoing activities. In addition, the Committee shall regularly circulate to the Mayor and Council copies of its meeting minutes. All records, reports and data shall be available to the Council for inspection at any time.

D. The Committee will hold a minimum of four public meetings annually which shall be open to the public pursuant to the Open Public Meetings Act[1] and shall take place at the Madison Municipal Building unless otherwise noted.

[1] Editor's Note: See N.J.S.A. 10:4-6 et seq.

§ 32-3 Membership.

A. Membership shall consist of 12 regular members. All members of the Committee shall serve without compensation. The Committee shall be comprised of the following persons, appointed by the Mayor with the advice and consent of Council:

(1) One liaison member of the Council (ex officio).

(2) Twelve members who are residents of the Borough or nonresidents that have an identifiable interest in the activities and mission of the Patriotic Celebrations Committee.

§ 32-4 Voting powers, quorum and limitation of powers.

A. A majority of the voting members of the Committee shall constitute a quorum.

B. The Committee is specifically prohibited from exercising any power of condemnation or eminent domain, from pledging the credit of the municipality and from creating any debt against the municipality.

§ 32-5 Borough departmental assistance.

A. General. Subject to limitations as may hereinafter be determined by the Mayor and Council, insofar as may be practicable, the employees and professional staff of the Borough of Madison, including the Borough Attorney, shall be available to assist the Committee in the performance of its duties.

B. Procedure. All requests for employee or professional staff assistance shall be made through the Borough Administrator. Any project that requires substantial assistance from the Borough staff and professionals shall be reviewed by the full Committee and said assistance shall be approved by the Council prior to commencement of the project.

§ 32-6 Terms of office.

A. The Council liaison shall serve annually.

B. The 12 resident members shall serve for a term of one year. The term of each appointee shall be designated in his or her appointment. All appointments, except to fill vacancies, shall be for one-year term, to take effect on January 1 next succeeding such appointment.

C. The Mayor shall, initially, designate one of the members as Chairperson, and the Committee shall select a Secretary to record minutes. Thereafter, in subsequent years, the Committee shall annually select a Chairperson and Secretary. The Chairperson shall call the initial meeting of the Committee within 30 days of the adoption of this chapter. Thereafter, the Committee shall establish its meeting schedule, which shall be duly published.

§ 32-7 Vacancies.

Any vacancy occurring by reason of the death, resignation or removal of any member shall be filled for the unexpired term by the Mayor with advice and consent of the Council. In the event that the Mayor fails to make a nomination at least 15 days prior to the date of the second regular public meeting of the Council after a position becomes vacant or the Borough Council fails to confirm a nomination, then the appointment shall be made by the Borough Council by the vote of a majority of the members present at the meeting, provided that at least three affirmative votes shall be required, with the Mayor to have no vote thereon except in the case of a tie.

§ 32-8 Reporting responsibilities.

Following annual patriotic celebrations, a report shall be submitted to the Mayor and Council including recommendation for the following year's activities.

§ 32-9 Conflict of interest.

A. Disclosure of interest. No Committee member shall have or shall acquire any interest, direct or indirect, personal or financial, in any project which the Committee is promoting or in any contract or proposed contract for materials or services or in any lease, mortgage, sale or contract of any nature whatsoever relating to any such project or to the Committee without forthwith making written disclosure to the Committee of the nature and extent of the interest. Such disclosure shall be entered in writing upon the minutes of the Committee.

B. Voting. No Committee member having an interest as described herein shall vote on matters directly relating to such interest.