Rifles, shotguns, firearms, and handguns.
The record of each transaction shall be entered and maintained
using the software required by the police department and shall include
a complete, detailed, and accurate description of each article pawned,
purchased, or taken in, including serial numbers and model numbers;
a transcription of any engraving or other identifying labels, markings,
or writings located on the item; brand name and model number of each
item if applicable; the title of movie cassette tapes or discs; the
title and artist name of musical cassette tapes, albums, or compact
discs; the number and description of any decorative precious or semiprecious
gems, stones, or jewelry, with the additional requirement that any
of jewelry or jewelry-like item be digitally photographed in such
a way as to identify the item by way of serial number, engraving,
or identifiable marking, along with a download of a photo identification
of the person pawning or selling the item; the brand name and title
of any video game cartridge; the brand name and title of any computer
software; and the price paid to the customer for each item. The record
of transaction shall be transmitted to the chief of police or his
designee by modem or diskette not later than noon of the next day
following the transaction. The computer record format for each transaction
modemed or submitted diskette will be specified by the chief of police
or his designee. A test diskette or test modem data download will
be done by each pawnbroker, second-hand dealer, or junk dealer, with
a written certification from the chief of police or his designee stating
that the computer format is acceptable and may be used.
The record of transaction shall include the date and time of
the transaction, a description of the customer selling, pawning, or
exchanging tangible personal property, which description shall include
the person's name, address, date of birth (month/day/year), sex, social
security number, approximate height and weight, and other distinguishing
characteristics (scars, tattoos, birth marks, known physical limitations).
The dealer or employee involved in the transaction shall be identified
for each item listed on the record of transaction. No such entry shall
be erased, obliterated, or deleted in any manner. A separate record
of transaction shall be completed for each transaction between the
licensed establishment and a particular customer for that specific
date and time. Transactions with a particular customer on the same
date as a previous transaction but at a later time, shall be completed
on a separate record of transaction as if the earlier transaction
had not occurred. Transactions between licensed establishments located
at different addresses shall be recorded on the record of transaction
in the same manner as any other required recorded transaction.
The record of transaction shall be transmitted to the chief
of police or his designee by not later than noon of the next day following
the transaction.
The record of transaction as well as each item of tangible personal
property pawned, pledged, or purchased shall, at all reasonable times,
be open to inspection upon demand by any member of the criminal investigation
department (CID) of the police department. Each licensee shall keep,
file and maintain copies of the records of transaction for at least
one year from the date of the transaction.