Town of Guttenberg, NJ
Hudson County
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Table of Contents
Table of Contents
[Ord. 4/17/72 § 2; Ord. 0315-89A §§ I, II, IV, V]
a. 
Created. There is hereby created the position of Deputy Town Clerk in the Town of Guttenberg.
b. 
Duties. The duties of the Deputy Town Clerk shall include, but not be limited to, working under the direction of and assisting the Town Clerk in carrying out of the functions of his or her office; such functions include, inter alia, serving as the Chief Administrative Clerk of the Town, dealing with and assisting the public or directing the public to the appropriate person or office for assistance, and implementing and enforcing all personnel policies established by the Mayor and Board of Council of the Town of Guttenberg for all administrative personnel of the Town who fall under the supervisory jurisdiction of the Governing Body.
c. 
Appointment. The Deputy Town Clerk shall be appointed by the Mayor, with the advice and consent of the Board of Council, for a term of three years, which will expire on December 31 every third year.
[Amended 7-22-2019 by Ord. No. 17-19]
d. 
Salary. The salary for the position of Deputy Town Clerk shall be established in the Salary Ordinance.
[Ord. 1/18/54; Ord. #007/07; Ord. No. 08-2017]
There hereby is created the position of Town attorney who shall be appointed by the Mayor and Council and shall hold office for a term of one year.
[Ord. 4/7/47 § VII; Ord. 2/4/52 § 1; Ord. 1/18/54 § 1; Ord. 4/17/72 § 1; Ord. #007/07; Ord. No. 08-2017]
The Town Attorney shall render such legal advice and counsel as may be required by the Mayor, Town Council, employees and departments for the Town of Guttenberg; shall appear as the attorney of record in all court proceedings wherein the Town or any department or officer thereof shall be a party by virtue of their official relationship; attend all meetings of the Town Council whether regular, caucus, adjourned or special; advise the Mayor and Council, Town Administrator and Town Clerk upon their request on any and all legal matters relating to the Town Government; advise all department heads on legal matter relating to their departments and Town Government; prepare and supervise the preparation of all contracts, deeds and other legal documents required by the Town Council and Town Administrator; attend all meetings and consultations as directed by the Mayor and Council on behalf of the Town; and provide all such other legal services as may be directed by the Mayor and Council.
[Ord. 4/17/72; Ord. #007/07; Ord. No. 08-2017]
The Town Attorney shall be subject to 40A:11-5. Therefore, the Town Attorney shall receive no annual salary. The Town Attorney shall be compensated through a contract with the law firm which he/she is associated in accordance with an agreement for such fees as shall be approved by the Mayor and Council. The law firm shall be compensated by the Town for services rendered and reimbursed by the Town for disbursements made and expenses incurred, within the limits of designated appropriations.
[Ord. 2/17/75 § I; Ord. #003/00]
The appointment of the Municipal Prosecutor or an additional Municipal Prosecutor as needed, shall be appointed by the Mayor and Council for one-year terms, at a salary set forth by the salary ordinance of the Town of Guttenberg. Said Municipal Prosecutor or the additional Municipal Prosecutor shall appear on the local Municipal Court level, at all regular stated court sessions of the Municipal Court of Guttenberg, New Jersey. Appeals or other extraordinary proceedings, litigation or unforeseen services or matters shall be subject to such additional fees or costs as necessary and required, in accordance with standards of the New Jersey and Hudson Bar Associations on claim, subject, however, in each case, to approval by the Mayor and Council of the Town of Guttenberg.
[Ord. 6/7/89 § I; New]
There is hereby created the position of Chief Financial Officer of the Town of Guttenberg.
[Ord. 4/7/47 § V; Ord. 4/5/54 § I]
The Chief Financial Officer shall be the custodian of Town funds committed to his keeping, and shall perform such other duties as are prescribed by the laws of the State of New Jersey and by resolutions of the Mayor and Board of Council, pertaining to the office of Chief Financial Officer. He shall maintain regular office hours as designated by the Mayor and Board of Council when not engaged elsewhere on Town business. He shall perform such other compatible duties as the Mayor and Board of Council shall assign. He shall serve for such term as is fixed by law for Chief Financial Officers and shall be paid the sum established in the Salary Ordinance, payable weekly.
[Ord. 6/7/89 § II]
The salary of the Chief Financial Officer shall be established in the Salary Ordinance.
[Ord. 6/7/89 § I; New]
There is hereby created the position of Treasurer of the Town of Guttenberg.
[Ord. 4/5/54 § V]
The Treasurer shall be the custodian of Town funds committed to his keeping, and shall perform such other duties as are prescribed by the laws of the State of New Jersey and by resolutions of the Mayor and Board of Council, pertaining to the office of Treasurer. He shall serve as a full time employee in performing such duties, and shall maintain regular office hours as designated by the Mayor and Board of Council when not engaged elsewhere on Town business. He shall perform such other compatible duties as the Mayor and Board of Council shall assign. He shall serve for such term as is fixed by law for Treasurers, and shall be paid the sum established in the Salary Ordinance, payable weekly.
[Ord. 6/7/89 § II]
The salary of the Treasurer shall be established in the Salary Ordinance.
[Ord. 4/7/47 § 1; Ord. 1/15/51 § II; Ord. 4/5/54 § 1]
The Tax Collector shall have the duty of collecting and accounting for taxes and assessments due to the Town of Guttenberg, in addition to such other duties as may be prescribed by the laws of the State of New Jersey. The Tax Collector shall hold office for such term as is prescribed by Statute and shall be compensated at the annual salary established in the Salary Ordinance.
The Tax Collector shall perform such other additional administrative duties pertaining to Town business as the Mayor and Board of Council shall assign, between the hours of 9:00 a.m. and 4:00 p.m. on two days of each week as designated by the Mayor and Board of Council at such additional compensation as shall be fixed by ordinance.
[Ord. 7/16/84]
The appointment of a Deputy Tax Collector is hereby authorized for one-year terms expiring June 30th of each year to assist the Tax Collector and under the direction of the Tax Collector in the management of the collection of taxes in the Town.
[Ord. 47/47 § 1; Ord. 1/15/51 § II; Ord. 4/7/47 § 1]
The Tax Assessor shall have and perform the duties of levying and assessing all taxes and assessments on behalf of the Town of Guttenberg, and of defending and upholding all such levies and assessments, pursuant to the laws of the State of New Jersey.
[Ord. 4/7/47 § 1; Ord. 1/15/51 § II; Ord. 4/5/54 § 1]
He shall maintain regular office hours as designated by the Mayor and Board of Council when not engaged elsewhere on Town business. He shall perform such other compatible duties as the Mayor and Board of Council shall assign. He shall serve for such term as is fixed by law for assessors, and shall be paid the salary established in the Salary Ordinance.
[Ord. #016/97]
The Tax Assessor of the Town of Guttenberg shall be designated as the Administrative Officer of the Town of Guttenberg who shall be responsible for, within seven days of receipt of a written request for same, making and certifying a list from the current tax duplicates of names and addresses of owners to whom any applicant before a Land Use Board in the Town of Guttenberg is required to give notice of his, her or its application pursuant to N.J.S.A. 40:55D-12(b).
[Ord. #007/09]
The Tax Assessor Office will have the position of Deputy Tax Assessor who shall have all of the powers and duties of the Tax Assessor as defined in Subsection 2-9.1 and N.J.S.A. 40A:9-146 through 40A:9-148.1.
a. 
The salary and deputy tax assessor shall be established by ordinance.
[Ord. 4/7/47 § IX]
The Town Auditor shall audit the books of the Town Officials and employees in conformity with the requirements of the State of New Jersey and the Board of Council and shall perform such other and additional services as may be required of him.
[Ord. 12/7/87 § XXVIII]
The appointment of Purchasing Director is hereby authorized for one-year terms expiring June 30th annually.
[Ord. 12/7/87 § XXVIII]
The Purchasing Director shall establish, maintain and control a centralized purchasing system and assist the Department of Finance in maintaining an encumbrance system as required by law.
The salary for such position shall be established by ordinance.
[Ord. #022/97 § I]
There is hereby created the position of Operations Manager.
[Ord. #022/97 § II]
Duties of the Operations Manager shall include, but not be limited to:
a. 
Making recommendations to the Mayor and Board of Council concerning the nature and location of municipal improvements.
b. 
Attending all meetings of the Mayor and Board of Council which are open to the public.
c. 
Recommending to the Mayor and Council for adoption such measures as he or she may deem necessary or expedient.
d. 
Making reports to the Mayor and Council as requested.
e. 
Supervising any department or departments of the Town for which no department head has been appointed by the Mayor and Council.
f. 
Serving as Town Recycling Coordinator.
g. 
Performing such other duties related to the day to day operations of the Town as may be assigned by the Mayor.
[Ord. #022/97 § III]
The salary of the Operations Manager shall be as set forth in the Town Salary Ordinance.
[Ord. #04/98 § 1]
There shall be and hereby is created in the Town of Guttenberg, the office of Municipal Administrator.
[Ord. #04/98 § 2]
A person appointed to the office of Municipal Administrator in the Town of Guttenberg need not be a resident of the Town of Guttenberg.
[Ord. #04/98 § 3; Ord. #009/00; Ord. #002/01]
The duties of the Municipal Administrator of the Town of Guttenberg shall include:
a. 
Being the chief executive and administrative official of the municipality;
b. 
Executing all laws and ordinances of the Town of Guttenberg;
c. 
Appointing and removing all department heads and all other officers, subordinates, and assistants with the advice and consent of the Mayor and Board of Council of the Town Guttenberg;
d. 
Supervising all employees of the Town of Guttenberg;
e. 
(Reserved)
f. 
Making certain that all terms and conditions imposed in favor of the Town of Guttenberg or its inhabitants in any statute, public utility franchise or other contract are faithfully kept and performed, and upon knowledge of any violation call such violation to the attention of the Mayor and Board of Council;
g. 
Attending all meetings of the Mayor and Board of Council with the right to take part in discussions but without the right to vote;
h. 
Recommending to the Mayor and Board of Council, for adoption by them, such measures as may be deemed necessary or expedient, keeping the Mayor and Board of Council advised of the financial condition of the municipality, making such reports to the Mayor and Board as may be requested by it, and, at least once a year, making an annual report of his work for the benefit of the Mayor and Board of Council and the public in general;
i. 
Investigating at any time the affairs of any officer or department of the Town of Guttenberg;
j. 
(Reserved)
k. 
(Reserved)
l. 
Performing such other duties as may be required by legislative or other directive of the Mayor and Board of Council of the Town of Guttenberg.
[Ord. #04/98 § 4; Ord. #009/00; Ord. No. 02-2017]
The position of Municipal Administrator shall be considered a full-time position of the Town of Guttenberg.
[Ord. #04/98 § 5; Ord. #009/00; Ord. No. 02-2015]
The annual salary to be paid to the Municipal Administrator appointed pursuant to the authority of this section shall be as set forth by the Salary Ordinance of the Town of Guttenberg.
[1]
Editor's Note: Ordinance No. 016/98 pertaining to the Department of Public Safety and Director of the Department of Public Safety was repealed in its entirety by Ordinance No. 03/99.
[Ord. #03/99 § II]
There is hereby created the administrative position of Director of Public Safety of the Town of Guttenberg.
[Ord. #03/99 § III; Ord. #018/04]
The Director of Public Safety shall be appointed by the Mayor and Board of Council. All employees not affiliated with, or members of a labor union shall be deemed "employees at will," employed at the will of the Town of Guttenberg, with employment for no definite or established length of time, and subject to termination at any time, for any reason, or for no reason at all, consistent with law and Town of Guttenberg's ordinances, regulations and policies.
Any person seeking appointment to the position of Director of Public Safety shall demonstrate to the Mayor and Board of Council that he or she is qualified for the position by virtue of training or experience. By way of example and not limitation, such person may have prior law enforcement experience and/or supervisory and administrative experience in either the public or private sector.
[Ord. #03/99 § V]
The duties of the Director of Public Safety shall include, but not be limited to, the following:
a. 
Exercising full control over the Police Department seeing, among other things, to the proper enforcement of any rules and/or regulations adopted by the Mayor and Board of Council, which shall be deemed the appropriate authority under law.
b. 
Reporting, from time to time, to the Mayor and Board of Council such matters related to the Police Department as may require their attention.
c. 
Interviewing candidates for appointment to and/or promotion in the Police Department and making recommendations for such appointment and/or promotion to the Mayor and Board of Council, which shall determine and make all appointments and promotions.
d. 
Bringing charges, when appropriate, against any member of the Police Department and, pending a hearing on those charges before an appropriate authority, suspend the charged member, with or without pay, if the Director deems such a suspension necessary to the good order and discipline of the Police Department.
e. 
Developing programs of continuing education for the members of the Police Department to insure the highest level of training for the members of the Department.
f. 
Establishing and maintaining communications with schools and public and private associations to help such schools and associations understand and cooperate in the public safety effort of the community.
g. 
Establishing performance criteria for the members of the Police Department and periodically evaluating the members under the established criteria.
h. 
Working with the Chief Financial Officer of the Town of Guttenberg to establish the annual operating budget for the Police Department.
i. 
Reviewing land use applications, when requested to do so by the Guttenberg Planning/Zoning Board, to ascertain the potential impact of any proposed land use project on the safety of Town of Guttenberg residents and/or property.
j. 
Performing such other duties as may be reasonably requested by the Mayor and Board of Council.
[Ord. #03/99 § VI]
The position of Director of Public Safety shall be deemed a part-time position calling for approximately 20 hours per week.
[Ord. #03/99 § VII]
The annual salary of the first Director of Public Safety shall not exceed $30,000. Thereafter the annual salary shall be as set forth in the salary ordinance of the Town of Guttenberg.
[Ord. #03/99 § VIII]
Insofar as fire fighting operations within the Town of Guttenberg are concerned, any operations that do not come under the authority and supervision of the North Hudson Regional Fire and Rescue organization shall be under the control and supervision of the Director of Public Safety.
[Ord. #05-14]
a. 
Position Created. There is hereby created the position of Deputy Director of Public Safety who shall perform such duties as may be assigned and designated by the Director of Public Safety and the Mayor and Council.
b. 
Duties. Where the Director of Public Safety is unavailable due to illness, disability, or absence, the Deputy Director of Public Safety shall act in his/her place and shall perform the duties of the Director of Public Safety.
c. 
Qualifications. Any persons seeking appointment to the position of Deputy Director of Public Safety shall demonstrate to the Mayor and Board of Council that he/she is qualified for the position by virtue of training or experience. By way of example and not limitation, such person may have prior law enforcement experience and/or supervisory and administrative experience in either the public or private sector.
d. 
Appointment, Term. The Deputy Director of Public Safety shall be appointed by the Mayor and Board of Council, with employment for no definite or established length of time, and is subject to termination at any time, for any reason, or for no reason at all, consistent with law and the Town of Guttenberg's ordinances, regulations and policies.
e. 
Part-Time Position. The position of Deputy Director of Public Safety shall be deemed a part-time position calling for approximately 20 hours per week.
f. 
Salary. The annual salary of the Deputy Director of Public Safety shall be as set forth in the salary ordinance of the Town of Guttenberg.
[Ord. #026/02]
There is hereby created the position of Payroll Clerk.
[Ord. #026/02]
Duties of the Payroll Clerk shall include, but not be limited to the following:
a. 
The Payroll Clerk later appointed by the Mayor and Council of the Town of Guttenberg shall work under the supervision of the Chief Finance Officer of the Town, or a person assigned by him, and shall perform the work set forth herein.
b. 
The Payroll Clerk shall, under the direct supervision of the Chief Financial Officer, perform the routine and repetitive clerical tasks involved in the recording, checking, calculating and summarizing of the working time of employees and shall do related work as required.
c. 
Example of the work performed by the Payroll Clerk:
1. 
Performs varied clerical tasks involved in preparing payrolls of a simple, routine and repetitive nature.
2. 
Records, checks, calculates and summarizes the working of employees.
3. 
Prepares payroll sheets.
4. 
Computes withholding taxes.
5. 
Calculates deductions to be made from the pay of individuals.
6. 
Refers errors and irregularities to superiors.
7. 
Gives routine information in person and over the phone.
8. 
Maintains established records and files where selection and classification of data does not require difficult decisions and where procedures are routinized.
d. 
Requirements. The Payroll Clerk shall have:
1. 
Some knowledge of modern office methods, practices and equipment and of performing routine, repetitive and noncomplex tasks involved in the keeping of financial and/or other records of a mathematical nature.
2. 
The ability to:
(a) 
Read, write, speak and understand English sufficiently to perform the duties of this position.
(b) 
Understand, remember and carry out oral and written directions.
[Ord. No. 08-2015]
There is hereby created the position of Director of Revenue and Finance.
[Ord. No. 08-2015]
Under direction, the Director of Revenue and Finance shall plan, direct and administer all activity pertaining to the management of the financial resources of the entire Town of Guttenberg and in particular the Finance, Tax Collection, Tax Assessment and Purchasing Departments.
[Ord. No. 08-2015]
Any persons seeking appointment to the position of Director of Revenue and Finance shall demonstrate to the Mayor and Board of Council that he/she is qualified for the position by virtue of training or experience. By way of example and not limitation, such person may have prior revenue and finance experience and/or supervisory and administrative experience in either the public or private sector.
[Ord. No. 08-2015]
The Director of Revenue and Finance shall be appointed by the Mayor and Board of Council.
[Ord. No. 08-2015]
The annual salary of the Director Revenue and Finance shall be as set forth in the salary ordinance of the Town of Guttenberg.
[Ord. No. 06-2016]
There is hereby created the position of Director of Personnel.
[Ord. No. 06-2016]
Under direction of the Town Administrator, the Director of Personnel shall plan, direct and administer all activity pertaining to the management of the personnel matters of the entire Town of Guttenberg. This shall include but not be limited to:
a. 
Develop and administer the Town's personnel programs, including up to date job classifications and pay plans, active recruitment of needed personnel and in-service training programs.
b. 
Design, install and maintain personnel records for each Town officer and employee, including any education, training, professional or trade licenses of each employee, all personnel action taken with respect to each employee and compensation and benefits of each employee.
c. 
Be in charge of all personnel matters and shall develop, install and administer an orderly procedure for the consideration, review and proper level of discipline including but not limited to suspension and/or termination of personnel problems.
d. 
Any other personnel matter as requested by the Town Administrator or the Mayor and Board of Council.
[Ord. No. 06-2016]
Any persons seeking appointment to the position of Director of Personnel shall demonstrate to the Mayor and Board of Council that he/she is qualified for the position by virtue of training or experience. By way of example and not limitation, such person may have prior personnel experience and/or supervisory and administrative experience in either the public or private sector.
[Ord. No. 06-2016]
The Director of Personnel shall be appointed by the Mayor and Board of Council.
[Ord. No. 06-2016]
The annual salary of the Director of Personnel shall be as set forth in the salary ordinance of the Town of Guttenberg.