[Ord. 2002-9 § 3,
2002]
A.
Except as otherwise provided by law, all records of the Borough shall
be available to the public upon written request therefor, which may,
but need not be made, on a form provided by the Borough, a copy of
which is on file at the Borough clerk's office and has been approved
by resolution of the Borough council, and within such response time
or times as may be stated thereon and provided by law.
B.
Such records may be inspected at the principal office of the Borough
during regular business hours and may be copied, by hand, under the
supervision of a representative of the Borough.
[Ord. 2002-9 § 3,
2002; amended by Ord. No. 2011-01, § 1, 2-22-2011; 2-28-2023 by Ord. No. 2023-02C]
A.
The fees for the duplication of government records requests are set
by N.J.S.A. 47:1A-5 and at present are set at $0.05 per letter size
page or smaller, and $0.07 per legal size page or larger. Those fees
shall be revised by operation of law in the event that N.J.S.A. 47:1A-5
is amended.
B.
If the actual cost of duplication of government records exceeds the rates set by N.J.S.A. 47:1A-5, the Borough may charge the actual cost of duplicating the record. The actual cost of duplicating the record upon which all copy fees are based shall be the cost of materials and supplies used to make a copy of the record but shall not include the cost of labor or other overhead expenses associated with making the copy except as provided for in Subsection C below. Access to electronic records and nonprinted materials shall be provided free of charge, but the Borough may charge for the actual cost of any needed supplies required by the request.
C.
Whenever the nature, format, manner of collation, or volume of a
government record embodied in the form to be located, inspected, reviewed
and analyzed, redacted, and/or copied is such that the record cannot
be reproduced by ordinary document copying equipment in ordinary business
size and/or where the location, inspection, review and analysis, and/or
redaction, involves an extraordinary expenditure of time and effort
to accommodate the request, in addition to the actual cost of duplicating
the record, if any, a special service charge shall be assessed and
charged in accordance with N.J.S.A. 47:1A-5 and the rates set forth
herein. A special service charge shall also be imposed for the cost
of supervision if a requestor desires to examine documents that the
requestor is not permitted to examine alone in order to ensure the
records are not tampered with and to ensure that confidential and
privileged documents remain secure.
1.
Where the required work can be performed by an officer and/or employee
of the Municipal Clerk's office, the special service charge shall
be equal to the prorated salary of the lowest salaried employee in
the Municipal Clerk's office for the time expended to comply
with the request.
2.
Where the required work must be performed by a member of the Police
Department due to authorized access requirements and/or the nature
of the records requested, the special service charge shall be equal
to the prorated salary of the lowest ranked full-time police officer
employed by the Police Department trained to perform the required
task for the time expended to comply with the request.
4.
The requestor shall have the opportunity to review and object to
the special service charge prior to it being incurred. If the requestor
wishes to proceed with the production of the records, the requestor
shall provide 50% of the estimate for the special services fee prior
to commencement of the work and shall pay the remainder of the special
service charge once the work is completed and as a condition of receipt
of the documents requested. No documents shall be produced without
full payment of the special service charge.
[Ord. No. 2004-17 § 1,
2004]
A.
All requests for discovery in matters pending in the Ship Bottom
municipal court shall be submitted through the municipal prosecutor.
B.
Fees payable by the requestor to the Borough of Ship Bottom for discovery
shall be charged in accordance with Section 3.12.020(A).
C.
The requestor shall be charged actual postage plus $0.25 per envelope
for any discovery sent by mail.
D.
Photographs will be photocopied at the rates established herein.
If requests are made for duplicate photographs, the actual cost of
making the photographs shall be charged.
E.
Duplication of video tapes constitutes an extraordinary duplication
process and will be charged at the rate of $5 per video tape.
F.
On any item that cannot be photocopied on the Borough's copy machine
or not otherwise provided for in this schedule, the actual cost incurred
in making the copies shall be charged.
G.
Where the discovery must be obtained from an entity other than the
Borough of Ship Bottom, e.g., another police department, the actual
costs paid to the other entity shall be paid by the requestor.
[Ord. 2005-32 § 1,
2005; amended by Ord. 2007-03 § 1,
2007; Ord. No. 2011-01, §§ 2,
3, 2-22-2011]
A.
The fee to be paid to the registrar for issuing a certified copy
of a vital record shall be $15 per each certificate.
B.
The fee to be paid to the registrar for issuing a correction of a
certified copy of a vital record certificate shall be $15 per each
correction.
C.
Each additional copy of any such certificate is $5 each at time of
purchase of first document.
D.
The above fee shall not apply to certificates provided to a state
or federal government agency, which agency shall be provided certified
copies at no cost.
[Ord. No. 2014-07, § 1, 8-26-2014]
The fee for an initial duplicate copy of a tax bill shall be
$5. The fee for each subsequent copy of a tax bill for the same tax
year requested by the same person or organization shall be $5.
[Ord. No. 2014-07, § 1, 8-26-2014]
A.
In accordance with N.J.S.A. 54:5-54 the tax collector shall provide
to any party entitled to redeem a certificate pursuant to this section
(N.J.S.A. 54:5-54) two calculations of the amount required for redemption
within a calendar year at no cost. For each subsequent calculation
requested from the tax collector there shall be a $50 fee. A request
for a redemption calculation shall be made in writing to the tax collector.
B.
In accordance with N.J.S.A. 54:5-97.1 the tax collector may charge
a lienholder of a tax lien $50 for the calculation of the amount due
to redeem the tax lien as required pursuant to N.J.S.A. 54:5-97.1
Any request for a redemption calculation shall specify the date to
be used for the calculation, which shall be the date of the notice.
Neither the tax collector nor the municipality shall be liable for
an incorrect calculation. The fee paid to the municipality shall not
become part of the lien and shall not be passed on to any party entitled
to redeem pursuant to N.J.S.A. 54:5-54.
